Printing of Emergency Preparedness Guide

Sarasota County Emergency Services is soliciting quotes for printing an Emergency Preparedness Guide through an Invitation For Quotes (IFQ) procurement process. The project requires printing 10,000 total guides with a specific multilingual distribution: 5,000 in English, 2,000 in Spanish, 1,500 in Ukrainian, and 1,500 in Russian. The guides will be 11 x 17 inches folded to 11 x 8.5 inches, consisting of 24 pages plus a cover, printed on 80-pound matte white recycled paper using 4/4 process color with bleed and saddle-stitched binding. Vendors must submit proofs within three business days and complete delivery within ten business days after proof approval, with the County providing a print-ready PDF file. Evaluation criteria include responsiveness, vendor responsibility, and the lowest total bid price, with a maximum quote threshold of $150,000. The due date for submissions is August 8, 2024, and vendors must provide one commercial, industrial, or governmental reference demonstrating printing services experience within the past seven years.

The contract is partially funded by a FEMA grant, which introduces specific federal contracting provisions detailed in the attached Grant Funded Contract Provisions document. While no specific set-aside designations are explicitly stated, the contract includes provisions for small and minority business participation and domestic procurement preferences. Vendors must maintain commercial general liability insurance coverage of at least $1,000,000 per occurrence and $2,000,000 aggregate. The contract includes comprehensive compliance requirements covering areas such as record retention (five-year requirement), immigration compliance, debarment and suspension checks, and restrictions on telecommunications equipment and services. Vendors must adhere to federal cost principles and meet specific ethical and operational standards. The County intends to issue a Purchase Order to the successful vendor, with all costs for preparation, printing, and delivery to be included in the quoted price, and delivery will be made to the Sarasota County Emergency Operations Center.