242619PB_Solicitation_Documents.pdf

INVITATION FOR QUOTES (“IFQ”) – PART I

IFQ Part I Revised 10/11/23 Page 1 of 4

IFQ #: 242619PB

IFQ TITLE: PRINTING OF EMERGENCY PREPAREDNESS GUIDE

1.0 PURPOSE

Sarasota County (“County”), a political subdivision of the State of Florida, will receive quotes on the date indicated in OpenGov Procurement (OpenGov), the County’s electronic procurement portal, for the purpose of selecting a supplier to provide printing services for the County’s “Emergency Preparedness Guide” document. Offeror’s are required to comply with Part II, Scope of Services/Work Specifications.

OpenGov is located at https://procurement.opengov.com/portal/scgov

Do not submit a quote of more than $150,000.00. In the event no responsive and responsible quotes are received under the quote threshold, the County may elect to cancel this IFQ and re-solicit using another procurement method.

2.0 OFFEROR

2.1 For the purpose of this IFQ, the term “Offeror” is defined as the legal entity submitting the offer and/or identified on the electronic bid submittal.

2.2 Offeror’s intending to submit a bid as a joint venture with another company must provide documentation attesting to the formation of that joint venture with their bid submittal. For purposes of this solicitation, all vendors who make up the joint venture will be considered together as the Offeror.

3.0 QUALIFICATIONS

3.1 Required Experience

3.1.1. Offeror must provide one (1) commercial, industrial or governmental reference demonstrating their experience providing printing services within the past seven (7) years preceding the submission deadline in OpenGov.

3.1.2. Only references submitted at the time of submittal in the format specified by the County will be used to verify qualifications have been met.

4.0 ALTERNATES

4.1 Unless otherwise specifically provided in Part II of this IFQ, reference to any equipment, material, article or patented process, by trade name, brand name, make or catalog number, shall be regarded as establishing a minimum standard of quality and shall not be construed as limiting competition.

4.2 If an Offeror wishes to make a substitution in the specifications, the https://procurement.opengov.com/portal/scgov

IFQ Part I Revised 10/11/23 Page 2 of 4

Offeror shall furnish to the County the name of the manufacturer, the model number, and other identifying data and information necessary to aid the County in evaluating the substitution. Any such substitution shall be subject to County approval. Substitutions shall be approved only if determined by the County to be equivalent to the prescribed specifications.

4.3 To be considered, substitutions must be submitted to the Contact listed in OpenGov no later than the Question Submission deadline listed in OpenGov. Substitutions must be identified by brand name, number, manufacturer and model, and shall include full descriptive information, brochures, and appropriate attachments. The County shall respond via addendum in OpenGov indicating whether the substitution has been approved or denied.

4.4 A quote containing a substitution that has not been approved by the County shall be disqualified.

5.0 PRE-BID MEETINGS

All meetings and site visits will take place at the time, date, and location specified in the Solicitation Timeline in OpenGov.

6.0 SUBMITTAL INSTRUCTIONS

Refer to Submittal Instructions section in OpenGov for instructions on how to submit an offer. Offeror’s are advised to review the General Terms and Conditions of Solicitations which are available in OpenGov.

7.0 SUBMITTAL DOCUMENTS

7.1 Vendor Questionnaire

All Offeror’s must complete the required forms and information included in the Vendor Questionnaire section of OpenGov. Completed forms and other requested documents must be uploaded with Offeror’s response in OpenGov. Offeror’s who fail to complete and upload required forms and documents or fail to provide responses to questions in the Vendor Questionnaire section of OpenGov may be found non-responsive.

7.2 Pricing

All Offeror’s must complete the Pricing Table in OpenGov. Offeror’s who fail to fully complete the pricing proposal may be found non-responsive.

7.3 Grant Documents

This project includes FEMA grant funding. All applicable grant documents will be included in OpenGov. Grant documents that require Offeror signature will be available in the Vendor Questionnaire section.

8.0 AWARD

8.1 It is the intent of the County to award a contract to the responsive and responsible Offeror submitting the lowest total bid price. Unless

IFQ Part I Revised 10/11/23 Page 3 of 4 otherwise noted, Offeror must submit a price for every line item to be considered for award.

8.2 In the event of a tie, the IFQ tie-breaking procedures identified in the Sarasota County Procurement Manual will apply.

8.2.1. To be considered, tied Offeror’s will be required to provide documentation certifying they have implemented a drug-free workplace program meeting the requirements stipulated in Section 287.087, Florida Statutes. Documentation must be provided within the time specified by the County at the time of request.

8.3 Preferences

Offeror’s wishing to be considered for Local Business Preference or American Business Preference must complete and submit a Local & American Business Certification Form with their submittal. The Local and American Business Certification Form can be found in the Vendor Questionnaire section of OpenGov.

In awarding this IFQ, preference shall be given to local businesses and American businesses in accordance with Section 2-215 of the Sarasota County Procurement Code.

Local and American business preferences do not apply in the award of this IFQ, due to Grant funding requirements.

8.4 In the event that no responsive and responsible quotes are received within the quote threshold, the County may elect to cancel the solicitation and re-solicit using the competitive sealed bid process.

8.5 Contract

The County intends to issue a Purchase Order to the successful Offeror.

The terms and conditions that the successful Offeror may be expected to accept (General Terms and Conditions of Purchase Orders) are posted on the Procurement website, shown below. The County may, in its sole discretion, select a different contract type including a two-party agreement, or make revisions to the one referenced above following the recommended award of this solicitation.

https://www.scgov.net/government/financial-management/other-documents/procurement

9.0 PRICING

9.1 As applicable, all trip charges, mileage, vehicle charges, travel time and labor are to be included in the hourly rate. Only time on the job site may be charged.

9.2 As applicable, estimated usage for each item is listed on the bid form.

This is an estimated figure only and no guarantee is made or implied as to the actual quantities that will be acquired under resulting contracts.

IFQ Part I Revised 10/11/23 Page 4 of 4

Quantities listed herein are subject to increase or decrease during the term of the contract. In either occurrence, the Offeror will perform the work at the unit price as quoted. The County, at its discretion, may authorize an initial contract for a greater not-to-exceed amount than that submitted by the Offeror.

10.0 COUNTY WORKPLACE REQUIREMENTS

10.1 Smoking – Smoking is not permitted inside any County facility. Smoking is restricted to designated smoking areas outside a facility.

10.2 Parking – The Offeror’s representatives shall abide by all parking restrictions. The Offeror’s vehicles are subject to the same restrictions, limitations, fines and tickets as posted for any other vehicle. Where time limit restrictions exceed the required time to provide services, arrangements shall be made in advance.

10.3 Alcohol/Drugs – Service personnel under the influence of alcohol and/or non-prescription drugs are not permitted to work in County facilities.

Any person known or thought to be under these influences will be escorted off County property.

10.4 Security - The Offeror must adhere to all Sarasota County security procedures. The Offeror’s work force shall be made up of persons legally authorized to perform work in the United States. The Offeror shall, at the County’s request, submit the following information for each of their employees: name, date of birth, social security number and green card (if applicable).

10.5 Identification - The Offeror shall require all employees to visibly wear identification while on County property. Said identification shall contain a color photograph of the employee, the name of the employee and the name of the company. The Offeror shall require all employees to wear a company uniform, which shall include the name of the employee and the company. Persons not conforming to this requirement may be denied access to the building. Denial of access does not alleviate the Offeror’s responsibilities herein.

11.0 CONTINGENCY

Only applicable if this box is checked.

If during the performance of construction or repair work, an unforeseen circumstance occurs that triggers an additional expense, a contingency of up to 10% may be allowed provided the original quote plus contingency does not exceed $150,000. Any use of contingency funds is subject to the written approval of the County project manager, and any unused contingency shall not be paid out as a part of any final payment.

PART II

SCOPE OF SERVICES

Revised 10/07/20 Part II - Page 1 of 2

1.0 REQUIREMENTS

1.1 Sarasota County Emergency Services requires printing services for the Emergency Preparedness Guide (Guide). This Guide will require printing in four (4) languages, English, Spanish, Russian and Ukrainian. See Exhibit 1 for samples of the Guide.

1.2 Vendor shall provide all personnel and equipment necessary to perform the services described herein.

1.3 The County will provide a print ready electronic file (PDF) of the Guide to the Vendor, upon issuance of a Purchase Order.

1.4 The Vendor will provide a proof to the County for review and approval within three (3) business days of receiving the PDF file of the Guide from the County.

1.5 10,000 copies of the Emergency Preparedness Guides will be printed and delivered by Vendor to the location specified in Section 3.1 not later than ten (10) business days following County’s approval of the proofs. The quantity breakdown of the Guide is as follows: 5,000 printed in English, 2,000 printed in Spanish, 1,500 printed in Ukrainian and 1,500 printed in Russian.

1.6 All costs associated with the preparation of the proof, printing and delivery of the Guides as specified herein are included in the price quoted. No additional fees or costs shall be paid.

2.0 SPECIFICATIONS

The print specifications are as follows:

2.1 a. 11 x 17 that folds to 11 x 8.5

2.2 b. 24 pages + cover

2.3 c. 4/4 process color with bleed

2.4 d. Saddle stitch

2.5 e. Cover - 80 pound (lb) matte white recycled paper for the cover

2.6 f. Text - 80 pound (lb) matte white recycled paper for the inside text

PART II

SCOPE OF SERVICES

Revised 10/07/20 Part II - Page 2 of 2

3.0 DELIVERY REQUIREMENTS

3.1 Vendor shall deliver the printed Guides in the quantity noted to the location specified below:

Delivery Sites

Quantity

Sarasota County Emergency Operations Center

Attention: Karen Olivieri kolivieri@scgov.net

(941) 861-5713

Address: 6050 Porter Way

Sarasota, FL 34232

10,000 total guides mailto:kolivieri@scgov.net

PART III – INSURANCE REQUIREMENTS

Insurance Template 1 Revised 05/13/16 Page 1 of 2

CONTRACTOR’S INSURANCE

Contractor shall, on a primary basis and at its sole expense, maintain in full force and effect, at all times during the life of this Contract, insurance coverage (including endorsements) and limits as described herein. These requirements, as well as the County’s review or acceptance of insurance maintained by Contractor, are not intended to and shall not in any manner limit or qualify the liabilities or obligations assumed by Contractor under this Contract.

Insurance requirements itemized in this Contract and required of the Contractor shall extend to all subcontractors to cover their operations performed under this Contract.

The Contractor shall be responsible for any modifications, deviations, or omissions in these insurance requirements as they apply to subcontractors.

Insurance carriers providing coverage required herein must be licensed to conduct business in the State of Florida and must possess a current A.M. Best’s Financial Strength Rating of A- Class VII or better.

Each insurance policy required by this Contract shall apply separately to each insured against whom claim is made and suit is brought, except with respect to limits of the insurer’s liability.

The Contractor shall be solely responsible for payment of all premiums for insurance contributing to the satisfaction of this Contract and shall be solely responsible for the payment of all deductibles and retentions to which such policies are subject.

Contractor shall furnish Certificates of Insurance to the County Administrative Agent evidencing the types and amounts of coverage, including endorsements, required by this Contract prior to commencement of work and prior to expiration of the insurance contract, when applicable. Such Certificate(s) of Insurance shall, to the extent allowable by the insurer, include a minimum thirty (30) day notice of cancellation (10 days for non-payment of premium) or non-renewal of coverage. Notwithstanding these notification requirements, the Contractor will be required to provide County with 5-day prior written notice of any policy cancellation or non-renewal.

The County reserves the right to review, modify, reject, or accept any required policies of insurance, including limits, coverage, or endorsements, herein from time to time throughout the term of this Contract. County reserves the right, but not the obligation, to review and reject any insurer providing coverage due to its poor financial condition or failure to operate legally.

A. COMMERCIAL GENERAL LIABILITY: Contractor agrees to maintain Commercial General Liability per ISO form CG0001 or its equivalent, including but not limited to coverage for premises and operations, personal injury, products & completed operations, liability assumed under an insured contract, and independent contractors with limits of not less than $1,000,000.00 each occurrence, $2,000,000.00 aggregate covering all work performed under this Contract. Contractor agrees to endorse Sarasota County Government as an additional insured on the Commercial General Liability coverage.

PART III – INSURANCE REQUIREMENTS

Insurance Template 1 Revised 05/13/16 Page 2 of 2

B. BUSINESS AUTOMOBILE LIABILITY: Contractor agrees to maintain Business Automobile Liability with limits not less than $500,000.00 combined single limit for each accident covering all Owned, Non-Owned & Hired automobiles used in the performance of this Contract. In the event Contractor does not own automobiles, Contractor agrees to maintain coverage for Hired & Non-Owned Auto Liability, which may be satisfied by way of endorsement to the Commercial General Liability policy or separate Business Auto Liability policy.

If the Contractor is shipping a product via common carrier, the contractor shall be responsible for any loss or damage sustained in delivery/transit.

Exhibit 1 a.

Emergency Preparedness Guide in English

EMERGENCY

PREPAREDNESS

GUIDE

SARASOTA COUNTY

Early Preparation Leads to Smart Action

PROOF

SARASOTA COUNTY

RESIDENTS AND VISITORS

OF SARASOTA COUNTY

In 2022, Hurricane Ian impacted the entire southwest coast of Florida, and Sarasota County was not spared.

Many of our residents, especially in the southern parts of the county, felt the impact of winds above 100 mph and flooding equal to a 1,000-year event. The county collected over 3.3 million cubic yards of debris, and damages surpassed $200 million. For many, the storm has not ended. Recovery is ongoing. Some of our citizens continue to complete repairs to return to their homes, and many lives have been changed forever by Ian.

It is hard to believe, but it could have been much worse, as evidenced by the extensive and catastrophic damage in Lee County. A small 20-mile shift in Ian’s track would have brought the same catastrophic storm surge to Sarasota County’s coast, which underscores the need to take action now in preparing for hurricane season.

Take action now…preparedness is key!

This guide provides information on the preparations necessary to take care of your family, home, pets, neighborhood and business. Sarasota County’s website, scgov.net, also offers extensive information on what you need to do to get ready for hurricane season. There, you can also find a digital version of this guide.

Knowing what evacuation level your home is in and where you will go should you need to leave prepares you to take immediate action. If your home is outside of evacuation levels/areas, was built after 2002, and you have appropriate window and door coverings, you may be able to shelter at home.

If not, don’t wait. When notified of an emergency, enact your evacuation plan and leave. Waiting until storm conditions deteriorate may prevent you from leaving, and after winds reach 45 mph, first responders will not be able to get to you. Sign up for emergency alerts at AlertSarasotaCounty.com for real-time updates on evacuations and important information.

Taking action now also means having a well-stocked emergency supply kit before the start of hurricane season.

Ensure you are prepared for a potential extended loss of power and include any supplies you need for at least seven days. If your plan requires going to a hurricane evacuation center, plan to bring your disaster supplies, including bedding and comfort items.

For those who are medically dependent or not comfortable driving to an evacuation center, information about emergency transportation and how to apply for the Medical Needs Program is available on scgov.net or by calling 311.

Being prepared to take action during hurricane season also means maintaining awareness of tropical weather as it develops. Sarasota County’s Emergency Management team will work with local municipalities to keep residents informed as storms approach through emergency alerts, social media, our website, and local radio and television media.

After a storm leaves our area, it may not be safe to travel, or it may require a higher level of attention to damage when traveling through the community.

Teams of county workers will assess damage, respond to calls, and take action to help our community. If it’s not safe, stay home and let those teams open roads.

Monitor media outlets for important safety messages about recovery and neighborhood points of distribution for supplies if needed.

Hopefully, this hurricane season will not be as busy as years past. While that would be great, I also know that if a hurricane is heading for our coast and area, we will take action to prepare and respond to our community.

You can help by taking action now to prepare yourself and your family.

Being prepared is the best way to ensure your family is ready for any disaster, so when we take action, you do, too!

Richard A. Collins

Emergency Services Director, Sarasota County http://scgov.net

EMERGENCY PREPAREDNESS GUIDE

TABLE OF CONTENTS

WEATHER SAFETY 2

UNDERSTAND YOUR RISK 4

PREPARE YOUR HOME 6

DISASTER PLANNING FOR PETS 8

MAKE AN EVACUATION PLAN 10

EVACUATION MAP 12

AFTER THE STORM 14

STORM DEBRIS 16

GENERATORS, CONTRACTOR FRAUD AND

HAZARD MITIGATION 18

SECURING ELECTRONIC DEVICES AND DATA 19

PREPARE YOUR BUSINESS 20

MEDICAL NEEDS PROGRAM 22

OTHER TYPES OF DISASTERS 24

DISASTER SUPPLY KIT CHECKLIST 25

IMPORTANT CONTACT INFORMATION Back cover

Learn more about emergency preparedness at scgov.net/beprepared, or scan the code.

PROOF

https://bit.ly/4a1JyGL

WEATHER SAFETY

HURRICANES

Hurricanes are rated on the Saffir-Simpson Hurricane Wind Scale from Category 1 to Category 5, based on their sustained wind speed. The scale estimates potential property damage. Hurricanes of Category 3 or higher are considered major because of their potential for significant loss of life and damage. Category 1 and 2 are still dangerous and require preventive measures.

Hurricane Season is from June 1-Nov. 30. The height of hurricane season is August-October. Hurricanes are not just a coastal emergency, flooding can occur far inland.

FLOODING

1. If flooding threatens, get to higher ground. Stay away from flood-prone areas, including low spots and ditches. Take dry clothing, a flashlight and a portable radio with you.

2. TURN AROUND, DON’T DROWN. Avoid flooded areas or those with rapid water flow. Do not attempt to cross a flowing stream or drive in water. The depth is not always obvious. It takes only six inches of fast flowing water to sweep you off your feet.

3. Do not allow children to play in or near high water, storm drains or ditches. Flood waters may be contaminated with oil, gasoline or raw sewage.

4. Purchase flood insurance.

5. Do not sweep or blow yard leaves, pine needles, grass clippings or soil into the street or stormwater system. Doing so clogs pipes and prevents flood waters from draining.

Knowing what hazards can affect our community and learning what to do before, during and after each one will help you be safe and recover quickly after a disaster.

CATEGORY SUSTAINED

WINDS (MPH) DAMAGE

1 74 - 95 Very dangerous winds will produces ome damage.

2 96 - 110 Extremely dangerous winds will cause extensive damage.

3 (major) 111 - 129 Extensive damage will occur.

4 (major) 130 - 156 Devastating damage will occur.

5 (major) 157 or higher Catastrophic damage will occur.

LIGHTNING/THUNDERSTORMS

1. IF THUNDER ROARS, GO INDOORS.

Find a safe place to take cover inside a home or business, a restroom in a park, or a shelter on a beach. Stay inside for at least 30 minutes after thunder stops.

2. Do not use trees for cover.

3. Do not lie down in an open area.

4. Stay away from bodies of water.

TORNADOES

1. Purchase a NOAA weather radio and/or a battery-powered commercial radio and extra batteries.

2. Know the terms used to describe tornado threats:

a. Tornado Watch Tornadoes are possible. Remain alert for approaching storms.

b. Tornado Warning A tornado has been sighted or indicated by a weather radar. Take shelter immediately.

3. If a tornado threatens, seek shelter in a small, windowless interior room or hallway on the lowest level of a sturdy building.

4. Mobile homes are not safe during tornadoes.

Abandon mobile homes and go to the nearest sturdy building immediately.PROOF https://www.weather.gov/safety/tornado

UNDERSTAND YOUR RISK

STORM SURGE

Along the coast, storm surge from a hurricane is often the greatest threat to life and property. Storm surge is an abnormal rise of water generated by a storm, over and above the predicted astronomical tides.

Storm surge directly accounts for about half the deaths associated with tropical storms and hurricanes.

This rise in water level can cause extreme flooding along the coastal areas and rivers, and can inundate populated areas as the storm approaches. Storm surge also has the potential to impact critical infrastructure including power, communications, water, sewers, fuel, roads and bridges. Damage severity depends on the storm’s size, strength, forward speed and direction of movement. In Sarasota County, storm surge can travel for miles inland, so it is important to evacuate if your area is under an evacuation order (see Page 12 for Evacuation Level information).

Hurricanes, tornados and other natural disasters can create widespread damage, leaving debris, downed trees, flooding, live power lines on the ground, and damaged buildings. Immediately following such disaster, many departments (including law enforcement, fire, emergency management and public works) respond to assess damage and help citizens.

Communicating the level of damage and potential danger is imperative. The safety of our community is our primary concern. Sarasota County utilizes a color-coded system (RED, YELLOW, GREEN) to indicate the level of damage, hazards and impact to services.

COLOR LEVEL OF DANGER CITIZEN ACTION

RED

Unsafe. Emergency services may not be available.

Extensive damage limiting travel.

Access may not be allowed, or limited, according to authorities having jurisdiction. Travel in this area is unsafe and not recommended.

YELLOW

Limiting factors to include lack of power, trees and power lines down in areas. Traffic lights may be out.

Potential damage to utilities such as water systems and wastewater.

Safety precautions required. General travel limited to essential needs.

GREEN No limiting factors.

COUNTY SAFETY STATUS: Red, yellow and green conditions These colors will be used in Sarasota County’s emergency public communications to represent the safety status of the county. Heavily impacted areas where damage is extensive and services are limited will require the RED status. As in Hurricane Ian impacts to power, traffic lights, and downed trees may require larger areas being designated as YELLOW; meaning take caution, be vigilant and careful when out on the roads. Finally, as power is restored, roads cleared, and traffic lights become operable, the level of danger will return to GREEN.

PREPARE YOUR HOME

SAFE STRUCTURES

Hurricane research studies have shown that on average homes built under the 2002 Florida Building Code sustained less damage and when paired with shutters may be safe to stay in as long as they are not in an evacuation area. Homes built between 1994 and 2001 under the Standard Building Code sustained more damage and homes built before 1994 fared even worse. Before storm season begins, take the following steps to protect your home:

f Secure loose rain gutters and downspouts, and clear clogged areas or debris.

f Secure and reinforce your roof, windows and doors, including garage doors.

f Consider building a FEMA safe room designed for protection from high winds and flood waters.

f Learn how and when to turn off gas, water and electricity. Never burn candles or oil lamps during the storm even if the power is off.

f Keep in mind your Wi-Fi will only work if electricity is on. Many router boxes have external batteries that will keep Wi-Fi running for a limited period of time if power is interrupted.

Contact your local cable/internet provider for more information.

MOBILE OR

MANUFACTURED HOMES

YOU MUST EVACUATE IF YOU LIVE IN A

MOBILE HOME OR RECREATIONAL VEHICLE.

Mobile homes are unsafe shelter in high winds no matter how well fastened to the ground. Take precautions to ensure that your mobile home is properly secured to reduce possible damage to your home and your neighbor’s property.

f Check tie-downs annually. Make sure straps are tight, properly aligned and not on an angle.

f Verify that ground anchors and stabilizer plates have been installed properly.

f Be sure support piers are in contact with the frame.

f Replace straps or ground anchors that show signs of corrosion or damage.

For detailed information or to verify a contractor’s license, call the Department of Highway Safety and Motor Vehicles, Bureau of Mobile Home and Recreational Vehicle Construction at 850-617-3004.

CHECKLIST FOR SHELTERING IN PLACE

� Clean bathtub or other large containers and fill with water.

� Drinking water, one gallon per person, per day, for at least three days.

� Canned food and a manual can opener.

� Disposable (paper/plastic) items for food/snacks.

� Baby needs.

� Medications, prescriptions and a first aid kit.

� Battery-operated television or radio, flashlight and extra batteries.

Most of these items can be purchased during tax-free week prior to the start of hurricane season.

Learn more at floridarevenue.com.

� Cash (ATMs may be out-of-service).

� Pet supplies.

� Photocopies of important documents (birth certificate, license and insurance).

� Full tank of gasoline in your car.

� Cell phone/tablet supplies (power bank/external battery charger(s); car phone charger (be sure to charge the phone in your car only while it is running to preserve the car battery).

� Battery operated fans with extra batteries.

FEDERAL EMERGENCY

MANAGEMENT AGENCY

Apply online or by telephone:

f 800-621-FEMA (3362) f TTY 800-462-7585 f disasterassistance.gov f 711 or VRS 800-621-3362

Have your banking and insurance information handy before you call.

FINANCIAL PREPAREDNESS

An important aspect of disaster preparedness is financial preparedness. Safeguarding your finances should be part of your family preparedness program.

For more information, visit myfloridacfo.com/division/consumers/storm.

CONTRACTORS

Unlicensed contracting is a felony during a state of emergency. Do not pay for any services until repair work has been completed. To verify a contractor’s license, or to file a complaint against a contractor:

f Florida Department of Business and Professional Regulation (DBPR), call 850-487-1395, or visit MyFloridaLicense.com

Sarasota County Planning and Development Services, Building and Permitting, call 311 or email licensing@scgov.net

ARE YOU COVERED?

Homeowners insurance covers catastrophic loss but it doesn't protect homeowners from loss due to flooding or rising water. A separate flood insurance policy is the only way to ensure this extra level of protection. If you do not have a flood insurance policy, check with your insurance agent for a price quote on your home and your personal property.

Do not wait! There is a 30-day waiting period before flood insurance becomes effective, unless you are purchasing a new home with a mortgage. For more information, visit fema.gov/flood-insurance.

INSURANCE

Insurance companies will send special disaster assistance teams, as will the state and federal government, to perform damage assessments.

Check your insurance plans annually. Don't wait until after a disaster to know your coverages. Learn more at floodsmart.gov:

f If a storm is coming, take photos of your property and valuables ahead of time.

f Know where your insurance documents are.

fHave all your insurance documents ready.

f Check for identification. Anyone coming to your home doing damage assessments from a government agency will have official identification.

fDo not pay for any services until repair work has been completed.

f Call 1-877-MY-FL-CFO for insurance assistance.

PROOF

https://www.disasterassistance.gov/ http://fema.gov/flood-insurance

DISASTER PLANNING FOR PETS

DOMESTIC PETS

The safety of your family pets depends on you, especially in an emergency. During severe weather or other emergency situations, if it is unsafe for you to stay in your home, it is also unsafe for your pets.

Don’t leave your pet behind, and don’t use your pet as an excuse not to evacuate.

The best plan is to identify a safe location that allows pets. Keep in mind that boarding kennels may be without electricity or potable water and have limited personnel and supplies for days to weeks following a disaster.

During disasters pets may become afraid and run away. Consider microchipping your pets to make reunification easier.

WHAT TO BRING FOR YOUR PETS

TO AN EVACUATION CENTER:

� One week’s supply of food (with can opener if necessary) and medication.

� Enough water for each pet for three days.

� Food and water bowls.

� Current vaccination records.

� Proper ID collar and rabies tag/license and leash.

� Carrier or cage (large enough for your pet to move around in).

� Cat litter, box (small enough to fit in cat carrier) and scooper.

� Plastic bags (for handling waste).

� Disinfectant and cleaning materials.

� Current photo of you with your pet (in case you’re separated).

� A comfort item such as a favorite toy, blanket or treats.

Don’t put yourself, your family and your pet at risk!

You are responsible for planning for your pet. Just as you should prepare an emergency kit for yourself, you should also prepare one for your pet. If an evacuation is called for, take your pet-emergency kit with you wherever you go. The safety and successful evacuation of your family and pets depends on a good plan and being prepared with the proper supplies.

All of Sarasota County’s evacuation centers are pet-friendly, but you must be prepared before you

go. Bring a crate for your pet and all necessary supplies if you plan to stay in a Sarasota County evacuation center. If your pet is not accustomed to being confined, acclimate it to the crate before an emergency to help alleviate stress.

Sarasota County evacuation centers accept dogs, cats, birds, rodents and turtles. Service animals are allowed in all evacuation centers.

RURAL ANIMALS

The decision to evacuate your livestock depends on many factors. If they are in a storm-surge area, flood plain, small pasture or urban area where they will be unable to avoid debris or will be in danger of collapsing buildings, you should consider evacuation. The key to a successful evacuation is to do it early.

Decide in advance how you are going to evacuate and, in case you cannot evacuate, how you and your animals are going to cope with limited water, electricity and access to assistance for three or four days or more. Write your plan down and keep it in a place with copies of important papers so that you will be ready in the event you must act quickly.

PREPARE YOUR LIVESTOCK

BEFORE A STORM:

� Know where you can take your livestock in an emergency evacuation. Be prepared to evacuate early. Large vehicles can become difficult and unsafe to drive when winds reach 40 mph.

� Practice loading and unloading your livestock in a trailer. Stressed animals will be harder to handle (and may negatively react to your own stress) during an actual disaster.

� Pack a box with extra halters and leads for each animal, blankets, brushes, wire cutters, medications, bandages, fly spray and other first-aid supplies.

� Keep important documents such as medical records, Coggins tests, photographs and registration papers in a watertight envelope.

� A two-week supply of animal feed for each animal should be stored in waterproof containers.

� Be prepared to treat contaminated water.

(Add two drops of chlorine bleach per quart and let stand for half hour.)

� If you are forced to evacuate and leave your animals behind, inform friends and neighbors of your evacuation plans and post detailed instructions in several places on your property.

You will need to leave water for at least three days and access to quality hay. DO NOT LEAVE

ANIMALS WITH FREE ACCESS TO GRAIN.

� The safest place for large animals to weather a storm is in a large pasture.

� Label your animals with a non-toxic grease pencil or spray paint with your phone number. Label your contact information onto waterproof luggage tags and attach them to their halters/collars or braid them into the mane or tail.

MAKE AN EVACUATION PLAN

IF YOU’VE DETERMINED

THAT YOUR HOME IS NOT

SAFE TO RIDE OUT A STORM

You have three options.

1. Stay with a friend or leave the area.

Emergency management agencies recommend you arrange to stay at a “host home” outside the evacuation level. Make sure everyone in the family knows the name, address and phone number of the family contact.

2. Go to a hotel.

You may be able to reserve a hotel room out of the evacuation area. Space will fill fast.

Make reservations early.

3. Move to an evacuation center.

In the event that Sarasota County will be impacted by a tropical storm or hurricane, Sarasota County may open evacuation centers. They are not hotels and will not be able to provide any conveniences

Decide now if you’ll need to evacuate your home in the event of a hurricane. Residents in low-lying areas, barrier islands and mobile homes should seek shelter when conditions warrant. Many coastal roads could be underwater well in advance of a storm, restricting their use as evacuation routes. If you are going to leave the area, be prepared to evacuate early and head inland to avoid the high winds and heavy rains that precede the arrival of a storm. If Sarasota County issues an evacuation order, everyone within the identified zone needs to leave the area.

or luxuries. Evacuation centers do not provide bedding, cots or blankets. If you suffer from pet allergies, be aware that you may be exposed to domestic animals located inside evacuation centers. Every effort will be made to assist with limiting the exposure, but cannot be guaranteed.

Sarasota County partners with Florida Department of Health to provide sheltering for residents with qualifying medical needs.

Pre-registration is required. See Page 22 for more details.

fGoing to an evacuation center should always be considered a measure of last resort.

fNever go to an evacuation center until local officials announce it is open.

f Evacuation center information will be updated on the county’s website (scgov.net), on local radio and television stations, and on the county’s social media accounts.PROOF https://www.scgov.net/

A CHECKLIST FOR EVACUATING

� Locate the water shut-off valve for your residence. The valve is generally on the side of the house nearest the water meter/backflow prevention device, or may be inside the garage.

� Turn the valve to the off position. This will help minimize damage to the interior of your home should a pipe burst.

� Follow the manufacturer’s recommendations for turning off your pool and/or water heater and unplug them, and switch off the circuit breaker.

� Place an ice cube or two in a sealed plastic bag or small container in the freezer. If the ice cube has melted down from its original shape by the time you return, you’ll know the power was off for an extended period of time and that you should throw out any food.

� Turn off the power and shut off the water valve to your irrigation system.

� Remove loose items, decorative and otherwise, outside the house and in the yard, and place them inside.

� Alert friends or family members of your plans and how they can contact you.

� Flashlight (in case your center loses power).

� Your insurance, Medicare or Medicaid cards, driver license or photo ID.

� Your children’s immunization and other important health and insurance records.

� Each family member’s medications, along with dosage information and physician’s contact information.

� Drinking water.

� Snacks or special foods.

� Bedding and pillows.

� Book or electronic entertainment items with headphones and chargers.

� Change of clothing.

� Personal hygiene items (including toilet paper).

� Games/comfort items for children.

Before you go to an evacuation center: What to bring to an evacuation center:

HOW TO GET TO AN EVACUATION CENTER

• Personal transportation.

• Breeze Transit: visit scgov.net for schedules.

• Get to a transportation rally point.

For those who cannot drive or otherwise be transported by family, friends or neighbors, Sarasota County will provide last-resort, free bus transportation for you and your pets (along with a limited amount of supplies) to and from a general population, evacuation center. Transportation will be offered at designated rally points throughout the county.

If you cannot drive to a rally point:

f Visit scgov.net (keywords evacuation centers) NOW to complete the online registration form.

f The form will include guidance for those who cannot drive or walk to a designated rally point.

NOTE: You will be limited to approximately 20 square feet of space per person, and meal service may be delayed.

1. Booker High School 3201 N. Orange Ave., Sarasota

2. Fruitville Elementary School 601 Honore Ave., Sarasota

3. Southside Elementary School 1901 Webber St., Sarasota

4. Brookside Middle School 3636 S. Shade Ave., Sarasota

5. Phillippi Shores Elementary 4747 S. Tamiami Trail, Sarasota

6. Riverview High School 1 Ram Way, Sarasota

7. Gulf Gate Elementary School 6500 S. Lockwood Ridge Road, Sarasota

8. Taylor Ranch Elementary School 2500 Taylor Ranch Trail, Venice

9. Heron Creek Middle School 6501 W. Price Blvd., North Port

10. North Port High School 6400 W. Price Blvd., North Port

11. Woodland Middle School 2700 Panacea Blvd., North Port

12. Atwater Elementary School 4701 Huntsville Ave., North Port

EVACUATION CENTERS

Evacuation Levels

A

B

C

D

E

Evacuation Centers

Rally Points

Evacuation Routes

Main Roads

SARASOTA COUNTY HURRICANE GUIDEEMERGENCY PREPAREDNESS GUIDESARASOTA COUNTY

EVACUATION MAP

There are FOUR WAYS to get to an evacuation center:

1. Take personal transportation.

2. Use Breeze Transit service.

Visit scgov.net for schedules.

3. Drive to a transportation rally point or evacuation center.

4. AS A LAST-RESORT for those who cannot drive or be transported by family, friends or neighbors, Sarasota County will provide free transportation to designated rally points.

Visit scgov.net (keywords evacuation centers) NOW to complete the online registration form.

All county libraries are available to help with online registration for those without a computer, or call 311 to register.

Residents who register will receive an automated telephone message with information about when they will be picked up.

Pre-registration will stop 72 hours before landfall.

HOW TO REGISTER FOR

TRANSPORT TO A RALLY POINT.

I. Breeze Transit UTC Transfer Station Mall at University Town Center 500 North Cattlemen Road, Sarasota

J. Publix Super Market at Shoppes of Bay Isles 525 Bay Isles Parkway, Longboat Key

K. Breeze Transit Downtown Transfer Station 150 N. Lemon Ave., Sarasota

L. Lido Public Beach 400 Benjamin Franklin Drive, Sarasota

M. Colonial Oaks Park 5300 Colonial Oaks Blvd., Sarasota

N. Siesta Public Beach 948 Beach Road, Sarasota

O. Potter Park 8587 Potter Park Drive, Sarasota

P. Pine View School 1 Python Path, Osprey

A. Laurel Park 509 Collins Road, Nokomis

B. Venice Community Center 326 Nokomis Ave. S., Venice

C. Suncoast Technical College 4675 Career Lane, North Port

D. Garden Elementary School 700 Center Road, Venice

E. George Mullen Activity Center 1602 Kramer Way, North Port

F. North Port Library 13800 Tamiami Trail, North Port

G. Buchan Airport Community Park 1390 Old Englewood Road, Englewood

H. Englewood Sports Complex 1300 S. River Road, Englewood

RALLY POINTS

RALLY POINT GUIDELINES

Baggage is limited to two carry-on sized bags per person that can be stored under a seat or held in lap.

Pets must be in a crate or carrier. Bring all pet supplies.

Passengers cannot specify what evacuation center they will be transported to.

All transportation will cease when landfall is expected within eight hours.

IMPORTANT: Rally points may change depending on the severity of a storm.

DID YOU KNOW?

Storm surge flooding is often the greatest threat to life and property. It directly accounts for about half of the deaths associated with tropical storms and hurricanes.

Learn more about how storm surge can impact coastal properties on Page 4 of this guide.

TO FIND YOUR

EVACUATION LEVEL

scgov.net/beprepared

PROOF

AFTER THE STORM

The longest and hardest part of dealing with a tropical storm or hurricane is the recovery. It may take several days for relief supplies and other aid to arrive. Listen to local media for re-entry information. Some damage may not be readily apparent, so keep these things in mind for your safety.

POWER OUTAGES

fAvoid flooded and debris-laden areas that may be hiding downed lines.

fAssume all cables and wires are energized.

Report downed wires to your utility company.

f Turn appliances that may have been on when the power went out to the off position, and turn off the main breaker until you are sure the system is safe.

f If you suspect there is water in the walls or ceiling, stay away from electrical outlets and contact a licensed electrician.

fDon’t trim trees or remove debris located near downed power lines.

WILDLIFE AND INSECTS

f Fire ants, bees, wasps, snakes, rodents and wild animals will seek refuge from flood waters.

Check for any breaches in structures that may allow them entry.

FOOD SAFETY

fDiscard any food that is not in a waterproof container that has come into contact with flood water.

fDiscard any food in damaged cans.

f Keep the refrigerator and freezer doors closed as much as possible to maintain the cold temperature. The refrigerator will keep food safely cold for about four hours if it is unopened.

Discard all refrigerated perishable foods after four hours without power.

fA full freezer will hold the temperature for approximately 48 hours (24 hours if it is half full and the door remains closed).

fDispose of food in small plastic garbage bags; tie or seal and place in a larger bag or can outdoors.

CHAINSAWS

fAvoid downed or dangling power lines when clearing fallen trees.

f Call professionals to remove large, uprooted trees or trees in danger of falling over.

fUse proper safety equipment (heavy gloves, safety goggles, heavy boots, long-sleeve shirts and long pants).

f Tie back long hair to maintain full visibility and prevent entanglement. PROOF

HEAT EMERGENCIES

After a storm, loss of air conditioning and/or storm debris cleanup can cause heat cramps, heat exhaustion or heat stroke. To prevent heat emergencies:

fWear loose-fitting, lightweight clothing.

f Rest frequently and seek shade when possible.

fDrink plenty of fluids.

f Be especially careful if you are taking prescriptions that impair heat regulation, or if you are overweight or elderly.

If you or someone you know is experiencing a heat emergency:

f Remove the victim from the heat and have them lie down.

fApply cool compresses, elevate the feet, give fluids and use a fan to blow cool air.

f Call 911.

WATER PRECAUTIONS

f Treat all water (including well water) as unsafe until you are notified that it is safe.

fDisinfect tap water you use for anything, including for your pets. Boil it for at least 10 minutes, or use chemicals (two drops of chlorine bleach per quart of water). Let the water sit at least 30 minutes before drinking.

f If you wash dishes in tap water, rinse in extra-chlorinated water.

fWastewater lift stations may be without power.

This will affect toilets and sink drainage. Avoid running dishwashers and clothes washers, and limit the amount of water used for showering, until lift stations are fully operational.

f If your well has been flooded, call the Florida Department of Health in Sarasota County at 941-861-6133 for information on bacteriological testing.

MOSQUITOES

Storms can cause flooding through surge and rain.

Floods often leave behind standing water that creates a breeding ground for mosquitos.

Protect yourself from mosquito bites:

f Place netting around living areas.

f Create airflow with portable fans.

fUse repellants with CDC-recommended active ingredients. Visit CDC.gov for more information.

fDress in the three “L”s: long, loose, light.

fAs much as possible, avoid outside activities at night and early morning.

Sarasota County Mosquito Management Services and the state of Florida will conduct surveillance to determine the extent of mosquito treatment needed after a major weather event. Not all mosquitoes are capable of transmitting disease, and those more likely to make us sick are of higher concern. Staff will use a variety of methods to lower mosquito populations, including aerial and ground treatments, larval controls and distribution of natural predators like mosquitofish.

STORM DEBRIS

BEFORE THE STORM

Prevent storm debris by preparing your property for hurricane season (June 1 – Nov. 30). You can help reduce a storm’s impact by cutting back trees and vegetation from power lines or other areas that could damage your home and property. Move all outside furniture and decorations inside when a storm is approaching our area.

Depending on the severity of the storm, residents should anticipate delays, and possibly suspension in their regular collection services including trash, recycling and yard waste. Delays and/or suspension may occur before and after a storm.

If you live within the city limits of Sarasota, Venice or North Port, or the Town of Longboat Key, you will need to contact your jurisdiction to determine when your garbage is collected. Processes may vary between unincorporated Sarasota County and local municipalities.

Garbage collection:

f Sarasota County: 311 f City of North Port: 941-240-8050 f City of Sarasota: 941-365-7651 f City of Venice: 941-486-2422 f Town of Longboat Key: 941-316-1988

AFTER THE STORM

Instructions for how to prepare storm debris will be released via Sarasota County’s website (scgov.net) and its social media accounts as soon as possible after a thorough damage assessment by emergency responders. Some items may be eligible for bulk collection at the curb, requiring minimal preparation, while other items will need to be properly prepared for regular curbside collection. After a major storm event, yard waste associated with land clearing and landscape improvement activities is not eligible for collection; disposal of this type of debris is the responsibility of the property owner at the property owner’s expense.

It’s important to separate your debris into the following categories for collection:

fGarbage: including spoiled food in containers, or double bagged.

fHousehold goods: furniture, clothes, books, toys and carpet.

f Vegetative: tree limbs and trunks.

Note: Small branches and leaves are not considered storm debris. They should be prepared for regular curbside collection.

fAppliances: refrigerators, water heaters, televisions and computers.

f Construction materials: drywall, roof shingles, aluminum.PROOF

PLEASE NOTE: In 2022, Sarasota County collected

3.3 million cubic yards of debris from Hurricane Ian.

After any major event, it will take time to reach all areas of the county for collection. Depending on the extent of storm damage, debris removal may require multiple passes to complete.

Avoid stacking debris:

fNear utility poles.

fUnder power lines.

fOn top of water meters or other water connections.

fNear fire hydrants.

fNear vehicles.

fNext to mailboxes, fences or trees.

fOn storm drains.

f In the street.

fDo not place damaged fences, garbage, or other items close to vegetative storm debris piles because it interferes with removal crews and operations.

Access to the Central County Landfill:

Once it is deemed safe to reopen the landfill, some restrictions may be implemented.

f Essential services and contracted haulers will have priority access for disposal.

f Items accepted for disposal may vary depending on the storm's severity.

f Standard disposal fees will apply.

f For up-to-date information, visit scgov.net or call 311.

Ineligible Properties

FEMA considers commercial establishments, industrial parks, golf courses, cemeteries, apartments, condominiums, mobile home parks…