Printing of Custom Forms

The Texas Comptroller of Public Accounts Statewide Procurement Division has issued an Invitation for Bid (IFB No. 304T-26-966A3.1) for printing custom forms primarily for the Texas Department of Motor Vehicles (TxDMV) and Texas Parks and Wildlife Department (TPWD). The procurement covers seven distinct line items including registration renewal notices, trip ticket booklets, off-highway vehicle decals, boat decals, ID cards, and boat registration renewal notices. Required quantities range from 400 to 760,000 units, with specific technical specifications mandating precise dimensions, paper types, ink colors, and printing requirements. Vendors must demonstrate at least ten years of experience providing custom forms to government entities and submit detailed pricing using a mandatory price sheet. The solicitation requires vendors to comply with strict printing specifications, including custom logos, fade-resistant inks, and precise serial numbering protocols, with the bid response deadline set for October 15, 2025, at 3:00 PM CST. The initial contract term runs from the award date through April 30, 2026, with potential renewal options extending through May 1, 2029.

The procurement does not explicitly indicate specific set-aside designations for disadvantaged enterprises, though vendors must complete comprehensive certifications regarding compliance with state and federal regulations. Respondents are required to provide insurance coverage and complete multiple attachments including an Execution of Response form, Respondent Information form, and various legal compliance certifications. The contract includes a 1.5% Texas SmartBuy administrative fee and allows for potential annual price adjustments based on specific Producer Price Indexes for paper mills and printing ink manufacturing. While no specific incumbent vendors are mentioned, the solicitation indicates the state will award line items to vendors providing the best value, which may result in different vendors being selected for different items. Although no explicit budget range is provided, the procurement covers substantial quantities of forms across multiple state agencies, suggesting a potentially significant contract value. The contract allows for statewide delivery and does not guarantee minimum purchase volumes, providing flexibility for state agencies' printing needs.