ESBD_452426_1757533038343_4_Attachment F_304T-26-966A3.1 Custom Forms.pdf

Texas Comptroller of Public Accounts

Statewide Procurement Division

IFB No. 304T-26-966A3.1

Printing of Custom Forms

Attachment F

Requirements and Specifications

IFB 304T-26-966A3.1

Attachment F – Requirements and Specifications

Table of Contents

REQUIREMENTS AND SPECIFICATIONS

Line Item 1: TxDMV Registration Renewal Notice Form (VTR-39-A)

Line Item 2: TPWD Trip Ticket Booklet

Line Item 3: TPWD OHV Decals Booklet

Line Item 4: TPWD Boat Decal and ID Card

Line Item 5: TPWD Boat Decal Booklet

Line Item 6: TPWD ID Card

Line Item 7: TPWD Boat Registration Renewal Notice

REQUIREMENTS AND SPECIFICATIONS

Line Item 1: TxDMV Registration Renewal Notice Form (VTR-39-A)

1. Dimensions: 18” x 11”

2. Paper type:

a) 2-up continuous cut edges

b) White 20#

c) OCR recycled laser printer paper stock

3. Inks/colors:

a) Prints total of six (6) colors: Black/PMS185/PMS 368 run on two (2) units because of bleeds/reflex blue/over black so the form is run 5/1 or six (6) colors

b) Prints 5/1 laser inks required

4. Artwork:

a) Custom logo

b) Able to provide custom artwork

5. Printing structure:

a) Forms must be on a 50” jumbo roll with a 3” core

i. Minimum of 94,000 forms per roll

ii. No breaks allowed

b) Overruns or underruns not allowed

c) Exact print per currently approved proof required (laser imaging process)

d) Form must have full width perforation

6. UOM: Roll (Rol)

7. Minimum order quantity (MOQ) of press runs: 30 rolls

8. Packaging:

a) Rolls must be shipped two (2) rolls per pallet

b) Rolls must be positioned vertically side by side

c) Rolls must be stretch wrapped

d) Rolls shipped on a 38” x 48” custom pallet

e) Pallets must have a sign displayed that reads (DO NOT DOUBLE STACK

PALLETS)

9. Reference Attachment G Exhibit 1

Line Item 2: TPWD Trip Ticket Booklet

1. Dimensions: 8.5” x 11.625”

2. Paper type:

a) 3-part snap-out form

b) Recycled carbonless paper:

i. Carbon back (CB) – white 21#

ii. Carbon front back (CFB) – canary 14.5#

iii. Carbon front (CF) - pink 15#

3. Inks/colors: Black, 1 PMS on face form

4. Artwork:

a) Custom logo

b) Able to provide custom artwork

5. Printing structure:

a) 3-part NCR form (one set), stapled into a printed triad wrap around cover, with a printed fly sheet

b) Wrap-around covers, 25 forms per book with chip board back; score back cover across 8.5" width, two (2) times for wrap around at 11.625" and 12" down. Staple four (4) across the 8.5" width at top

c) Overruns and underruns not allowed

d) Custom serial numbering required:

i. Consecutive clear thru number (no missing or duplicate numbers)

ii. Serial number each form, in black, on top right corner

iii. Label top cover to indicate the serial numbers in a book

6. UOM: Book (BK)

a) MOQ of 25 books

b) Quantity break of 26 - 50 books

c) Quantity break of 51 – 100 books

d) Quantity break of 101 – 150 books

e) Quantity break of 151 plus books

7. Minimum order quantity (MOQ): 25 books

8. Packaging:

a) Carton pack in consistent quantities

b) Each book cover and carton must be labeled with the starting and ending numbers contained in package

9. Reference Attachment G Exhibit 2

Line Item 3: TPWD OHV Decals Booklet

1. Dimensions:

a) Booklet: 9.25” x 3.5”

b) Decal: 3” x 3”

2. Paper type:

a) Cover: 125# manila tag

b) Carrier: White 100# tag

c) Decal: Must be a flex mark PLV400F white TC-100 V-29 PFW or equivalent suitable for typical outdoor exposure for two (2) years, with fade resistant inks

d) Decal: Prints with 1 PMS plus black ink, UV overlaminate on OHV 4 ML white poly vinyl decal

3. Inks/colors:

a) Cover: Prints with black ink on face

b) Carrier: Prints 1/1 black

c) Decal: Prints black + 1 PMS + UV overlaminate

a) Custom logo

b) Able to provide custom artwork

5. Printing structure:

a) Decal:

i. Affixed to carrier (no staple)

ii. Outdoor exposure for two years – fade-resistant ink

iii. Print black + 1 PMS color

iv. Sequential custom numbering

v. Overlaminate with polyester, clear, two (2)-year outdoor warranty

b) Carrier:

i. 9.25” x 3.5”, 100# white tag, print black, two sides, with a pattern perforation sequential number in black in one position

ii. Additional sequential number and barcode for each decal sequence number, in black, on stub, match numbers to the decal and affix

c) Covers:

i. 2-piece cover, 9.25” x 3.5”, 125# manila tag, print black, one side only: no printing on back cover

ii. Front and back covers side stitch on 3.5” side using two stitches

iii. The cover is imaged with starting and ending numbers in each book and a corresponding barcode 128BC

d) Book:

i. Book with ten (10) decals and carriers in consecutive order

ii. Each form inside the booklet must contain two (2) readable numbers, missing numbers not acceptable

iii. The affixed decal has one (1) matching readable number imaged on the decal

iv. The decal must be affixed to form/carrier and not stapled to form/carrier

v. The cover is imaged with starting and ending numbers in each book and a corresponding barcode 128BC

6. UOM: Carton (CTN)

a) MOQ of 10 cartons

b) Quantity break of 11 - 20 cartons

c) Quantity break of 21 - 30 cartons

d) Quantity break of 31 - 40 cartons

e) Quantity break of 41 – 50 plus cartons

7. Minimum order quantity (MOQ): 10 cartons

8. Decals per carton: 1000 decals

9. Packaging: Books are shrink-wrap in packs of 10, each pack is labeled with barcodes and series numbers included

10. Reference Attachment G Exhibit 3

Line Item 4: TPWD Boat Decal and ID Card

1. Dimensions:

a) Form 8.5” x 11”

b) Affixed boat decal 7” x 3.5”, 2-up decals, total with slit at 3.5” to create two 3.5” x

3.5 decal

c) ID card 3.38” x 2.13”

2. Paper Type:

a) Form white 28# MOCR

b) Decal 2.0 MIL polyester + 1MIL UV gloss laser over laminate

c) Card 7 mil poly with gloss laser varnish

d) Printable areas compatible with laser toner

e) Decal and ID card are affixed to release directly from release liners

f) Decals must be suitable for typical outdoor exposure for two (2) years with fade resistant inks

3. Inks/colors:

a) Form prints 1/0 black

b) Decal prints 2/0 black ink and 1 PMS

c) ID card prints PMS 341/PMS 341

4. Artwork:

a) Custom logo

b) Able to provide custom artwork

5. Printing structure:

a) 3 pieces total (form, decal, and ID card)

b) Decal and card are placed on the form so finished product appears as one piece

c) Decal must have permanent adhesive, two (2) year service life, silicon release patch in area of decal, with protective varnish coat, clear protective nontoxic varnish to protect decal from the elements and toner adhesion coating

d) ID card must have toner adhesion coating applied to bottom of form via clean release adhesive, text on back of ID card

e) Decals and ID cards must have clean release mechanism

f) Form must have an affixed 2-up boat decal and 1 affixed ID card. Must be face up

Chip board top and bottom of each carton (forms/decals/cards must be face up in cartons)

g) Must print exact quantity, overruns or underruns not allowed

6. UOM: Thousand (M)

a) MOQ of 25,000 forms

b) Quantity break of 26,000 – 50,000 forms

c) Quantity break of 51,000 – 75,000 forms

d) Quantity break of 76,000 – 100,000 forms

e) Quantity break of 101,000 – 125,000 forms

f) Quantity break of 126,000 – 175,000 forms

g) Quantity break of 176,000 – 200,000 plus forms

7. Minimum order quantity (MOQ): 25 M (25,000 forms)

8. Packaging:

a) Insert a chipboard between every fifty (50) forms to prevent curling

b) Cartons size 11.125” x 8.625” x 7.625”

c) Chipboard on top and bottom of each carton

d) Forms/decals/ID cards must be face up in carton

e) Pallets must be standard sized and have corner guards

9. Reference Attachment G Exhibit 4

Line Item 5: TPWD Boat Decal Booklet

1. Dimensions: Booklet finishing size 8.5” x 7.375”

2. Paper type:

a) Cover stock 100# white bristol (die cut cover)

b) Decals affixed four (4) up on a page

c) Decal stock is a 4 mil white vinyl + 1 mil UV laminate with marine adhesive

d) Decals must be suitable for typical outdoor exposure for up to two (2) years with fade resistant inks

3. Inks/colors:

a) Cover printed on face in 1 PMS

b) Pre numbered decals print 2/0 (black plus same PMS/0)

c) Backer of decal pages prints 0/1 black ink

4. Artwork:

a) Custom logo

b) Able to provide custom artwork

5. Printing structure:

a) Custom serial numbers, pre-printed

i. First two (2) digits are the calendar year of the decals, and the following seven

(7) digits are the sequence number (Example: XX-0000001), missing numbers not allowed

ii. Serial numbers xx-0000001 to xx-0160000 to yield 160,000 sticker pairs

b) Four (4) decals per sheet (2 pairs of decals per sheet), 25 sheets per booklet

i. trim size for one decal is 3.5" x 3.5"

ii. perforation to tear out pairs on each sheet and perforation 5/8” from left binding edge

iii. sequence numbering on booklet cover

iv. booklet finish size is 8.5” x 7.375”

v. booklet has 3 staples on left edge

vi. stock: 1.6 mil clear pet; 4.0 mil vinyl; 4.9 mil, one (l) liner = 10.5 mil overall

6. UOM: Book (BK)

a) MOQ of 1,000 books

b) Quantity break of 1,001 - 2,000 books

c) Quantity break of 2,001 - 3,000 books

d) Quantity break of 3,001 plus books

7. Minimum order quantity (MOQ): 1,000 books

8. Packaging:

a) Books packed in a carton with consistent quantities, labeled with starting and ending serial numbers

b) Ship on standard size pallets

9. Reference Attachment G Exhibit 5

Line Item 6: TPWD ID Card

1. Dimensions: 8.5” x 11”

2. Paper type: White 28#, MOCR affixed with 7 mil tekra or equivalent poly card

3. Inks/colors:

a) Form prints 0/0

b) Card prints 1/1, PMS 341/341

4. Artwork:

a) Custom logo

b) Able to provide custom artwork

5. Printing structure:

a) ID Card:

i. Toner adhesion coating; applied to bottom of form via clean release adhesive

ii. Text on back of ID card

b) Printed poly cards are affixed to form

c) ID Card placed on the form for finished product to appear as one piece

d) Prints exact quantity to ordered with no overrun or underrun

2. UOM: Thousand (M)

a) MOQ of 25,000

b) Quantity break of 26,000 - 50,000 forms

c) Quantity break of 51,000 - 75,000 forms

d) Quantity break of 76,000 - 100,000 forms

e) Quantity break of 101,000 - 125,000 forms

f) Quantity break of 126,000 - 150,000 forms

g) Quantity break of 151,000 - 175,000 plus forms

3. Minimum order quantity (MOQ): 25 M (25,000 forms)

4. Packaging:

a) Shrink-wrapped in 100’s

b) ID Card packed in a carton with consistent quantities, total quantity visible on carton

c) Ship on standard sized pallets

5. Reference Attachment G Exhibit 6

Line Item 7: TPWD Boat Registration Renewal Notice

1. Dimensions: 8.5” x 11”

2. Paper type: White 24# OCR bond

3. Inks/colors: PMS 341 with screens, printing on front only

a) Custom logo

b) Able to provide custom artwork

5. Printing structure:

a) High-resolution PDF proof required

b) Bindery perforate just above payment voucher portion - perforation at 3.625" from bottom

c) Custom laser cut sheet form with a full width micro edge perforation

d) Exact quantity required with no underruns or overruns

6. UOM: Thousand (M)

a) MOQ of 25,000 forms

b) Quantity break of 26,000 - 50,000 forms

c) Quantity break of 51,000 - 75,000 forms

d) Quantity break of 76,000 - 100,000 forms

e) Quantity break of 101,000 - 125,000 forms

f) Quantity break of 126,000 - 150,000 forms

g) Quantity break of 151,000 - 175,000 forms

h) Quantity break of 176,000 - 200,000 forms

2. Minimum order quantity (MOQ): 25 (25,000 forms)

7. Packaging:

a) Forms shrink wrapped in stacks, to protect from environmental impacts

b) Label cartons with Boat Registration Renewal Notice (PWD 571-A0900)

8. Reference Attachment G Exhibit 7