Printing and Bindery Services

Washington County, Oregon has issued Invitation to Bid (ITB No. 2026.038-ITB) for countywide printing and bindery services, seeking qualified contractors to provide seven distinct job types: quick copy digital printing, carbonless forms, color digital printing, letterhead, general bindery services, color printing, and business cards. The scope of work encompasses printing, typesetting, binding, booklets, and poster services, with all work required to be performed within the State of Oregon in compliance with ORS 282.210. Contractors must provide pickup and delivery services to Central Services at 214 West Main Street, Hillsboro, Oregon, with typical turnaround times of 7-10 business days, and all quoted rates must include labor, consumable materials, supplies, overhead, supervision, mileage, travel time, setup and prep time, and trip and truck charges with no additional fees permitted. Bidders must submit firm pricing valid for 360 calendar days following the bid closing date, confirm resident bidder status as defined in ORS 279A.120, complete a Vendor Questionnaire, and provide evidence of similar project experience within the last five years. The bid deadline is May 7, 2026 at 2:00 p.m., with electronic submission required through the County's procurement portal, and a question deadline of May 5, 2026 at 5:00 p.m. The County intends to develop a contractor pool based on lowest overall pricing per category and reserves the right to award by individual job type, various combinations, or all job types to a single firm, with the initial contract term of one year and renewal options available for a total term not to exceed five years.

The procurement does not explicitly designate set-asides for disadvantaged enterprises or restrict organizational types, though the documentation indicates the County will evaluate bids on a lowest responsive responsible bidder basis. All contractors must maintain comprehensive insurance coverage including Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Automobile Liability ($1,000,000 combined single limit), Professional Liability ($1,000,000 per occurrence/$2,000,000 aggregate), and Workers' Compensation insurance in compliance with Oregon Revised Statutes 656.017, with Washington County named as an additional insured on a primary, non-contributory basis. No incumbent vendors or current contractors are listed in the available documentation. All subcontractors must maintain identical insurance requirements unless expressly modified or waived by the County, and contractors are responsible for verifying subcontractor compliance. The estimated total contract expenditure is $800,000, though actual spending may vary based on the County's actual printing and bindery service requirements throughout the contract period. A Notice of Intent to Award will be posted at least seven days before contract award, and unsuccessful bidders have seven days from that notice to file a written protest.