Printing and Bindery Services

Washington County, Oregon is seeking bids for a comprehensive Printing and Bindery Services contract through Invitation to Bid #2021.049B, released on April 2, 2021, with a bid response deadline of April 22, 2021, at 2:00 pm. The procurement encompasses countywide printing services including quick copy digital printing, carbonless forms, color digital printing, letterhead, general bindery services, color printing, and business cards. Bidders must provide unit pricing for single and double-sided prints across various paper sizes, color configurations (PMS, house colors, CMYK), and bindery services, with work to be performed entirely within Oregon. The county will evaluate bids based on the lowest responsible, responsive bidder, with specific requirements including professional standards, material safety data sheet submissions, and compliance with occupational safety regulations. Evaluation criteria will focus on pricing, service capabilities, and adherence to local regulations including non-discrimination requirements and tax laws. Questions from potential bidders were to be submitted by April 15, 2021, with the contract term not to exceed five years.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises, though the bid documents indicate a preference for resident bidders. Contractors must meet comprehensive insurance requirements, including Commercial General Liability ($1,000,000 minimum), Automobile Liability, Professional Liability, and Workers' Compensation Insurance, with Washington County to be named as an additional insured. The estimated contract value ranges from $600,000 to $700,000, with the county reserving the right to award multiple contracts or combine job types as deemed most advantageous. Bidders must provide pick-up and delivery services and demonstrate capability to handle print quantities ranging from 1 to 10,000 copies. The contract includes detailed administrative provisions from the sample services contract template, emphasizing independent contractor status, performance standards, and protection of confidential information. Successful vendors will be required to comply with all federal, state, and local laws and provide comprehensive documentation of their capabilities and compliance.