Preadmission Screening and Resident Review

The State of Florida, Agency for Health Care Administration, is requesting proposals to maintain and manage Florida's Preadmission Screening and Resident Review (PASRR) process, with proposals due October 22, 2026, at 2:00 p.m. and written questions due September 17, 2026, at 2:00 p.m.

The scope encompasses Level I screenings prior to nursing facility admissions, Level II evaluations for individuals suspected of serious mental illness or intellectual disability, resident reviews to ensure appropriate placements, and education and training to all entities involved in the PASRR process. The vendor must operate a web-based system for receiving and reviewing Level I screenings and deploy qualified clinical staff to complete Level II evaluations. Implementation must be operational within 90 days of contract execution.

The estimated annual contract amount is $2,443,430.00, with a total estimated value of $9,773,720.00 over the initial four-year-four-month contract period from January 1, 2027, through March 31, 2031. The contract is fixed-price with unit costs; respondents must propose a one-time implementation cost and fixed monthly costs for Years One through Four and renewal years. A proposal guarantee of $977,372.00 and a performance bond of 10 percent of the total annual contract amount are required.

Evaluation criteria distribute 130 technical points across nine submission requirements: organizational structure and history; respondent qualifications (15 points); Level I screening ability (20 points); Level II evaluation ability (25 points); resident review ability (25 points); education and training (20 points); innovations and value-added services (10 points); implementation plan and timeline (10 points); and IT security rating (5 points), which will be assessed through RiskRecon by Mastercard. The Agency anticipates awarding one contract. Federal approval from the Centers for Medicare and Medicaid Services is required before contract execution, and state performance obligations are contingent upon annual legislative appropriation. The anticipated notice of intent to award will be posted November 19, 2026.