Pre-filled Hygiene Backpack for Parole - Invitation for Bids

The Colorado Department of Corrections, specifically the Division of Adult Parole, is seeking bids for a Pre-filled Hygiene Backpack procurement through Invitation for Bids (IFB CAAA 2025000239). The solicitation requires vendors to supply 720 pre-filled hygiene backpacks quarterly, with deliveries scheduled on the closest business day to July 15, October 15, January 15, and April 15 annually. The backpacks must be black or navy blue, approximately 16" wide by 17" long, and pre-filled with 17 specific hygiene items including toothpaste, toothbrush, shampoo, deodorant, hand sanitizer, soap, comb, water bottle, towel, washcloth, toilet paper, razors, shaving cream, bandages, and socks. These backpacks will be distributed by Re-Entry specialists to newly released offenders and parolees experiencing unstable housing or transitional barriers. The bid documents must be submitted electronically through bidnetdirect.com by 5:00 pm on June 26, 2025, with a virtual public bid opening and estimated Intent to Award publication on June 27, 2025. The contract term is anticipated to be from July 1, 2025, to June 30, 2026, with potential renewals for up to four additional one-year periods, not exceeding a total of five years.

The solicitation includes preferences for Service Disabled Veteran Owned Small Businesses (SDVOSB), which receive a 5% quote preference, as well as additional preferences for resident bidders and environmentally preferable products. Vendors using recycled plastics may receive additional consideration. The state has established strict security provisions, including mandatory criminal background checks for contractor personnel and potential training requirements. The pricing must be all-inclusive with no additional shipping charges, and the state may consider an annual price increase of up to 2.5% at its discretion. The award will be made to the lowest responsible and responsive bidder meeting all solicitation requirements, with deliveries spread across 10 Parole Office locations including Denver, Englewood, Westminster, Colorado Springs, Pueblo, Fort Collins, Greeley, Grand Junction, Aurora, and Longmont. While specific budget ranges are not explicitly stated, the annual procurement involves 2,880 pre-filled backpacks, suggesting a substantial contract value for the selected vendor.