PowerDMS

The Florida Department of Corrections (FDC) is conducting a single-source procurement for PowerDMS, an electronic document management software specifically designed for policy administration, certification, and compliance tracking. This procurement targets a specialized software solution that will serve multiple FDC divisions, including the Office of Institutions, Office of Community Corrections, Security Operations, Classification Management, and the Bureau of Policy Management and Appeals. The software is uniquely positioned to integrate American Corrections Association (ACA) industry standards manuals with electronic policy documentation and accreditation management processes. The procurement is posted on November 25, 2025, with a critical due date of December 19, 2025, representing a 15 business day review period. The contract will be a three-year term with an estimated annual cost of $92,991.86, resulting in a total contract value of approximately $278,975.58. FDC has determined PowerDMS is the sole vendor capable of meeting their specialized requirements through comprehensive vendor research and evaluation of available contract vehicles.

The procurement appears to be unrestricted regarding vendor type, with no specific set-aside designations for disadvantaged enterprises mentioned in the documentation. The single-source justification is predicated on PowerDMS being the only platform that can comprehensively meet FDC's complex accreditation and policy management needs. No incumbent vendor is explicitly identified, suggesting this may be a new implementation of the document management system. The procurement does not indicate specific integration requirements with existing infrastructure, though the software will be deployed across multiple departmental divisions. Interested vendors or those seeking additional information can contact Lucinda Jones, Purchasing Analyst at the FDC Bureau of Procurement, by phone at (850) 717-3700. The total budget for this three-year contract is set at $278,975.58, with annual expenditures of $92,991.86 for the electronic maintenance and administration software.