Planning, Building, and Environmental Services (PBES) Remodel Project
Closed State & local contract opportunity Posted
- Solicitation number
- PW 23-30
- State
- California
- Responses due
Opportunity facts
- Jurisdiction
- Point of contact
-
- Estrella Munoz estrella.munoz@countyofnapa.org (707) 299-1647
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
Napa County is soliciting bids on a remodel project for its Planning, Building, and Environmental Services Department at 1195 Third Street, Napa, under IFB #PW 23-30, with bids due October 20, 2026 at 11:30 a.m. Two mandatory pre-bid job walks are scheduled for October 7 and October 13, 2026 at 11:30 a.m., with preregistration required by October 6 and October 12 respectively.
The scope includes modifications to the reception and administration area, copy room, permit center, west side cubicle layout, and private offices on the second floor of the Administration Building; addition of two new conference rooms and four new private offices; and upgrade to the fire alarm control panel. Work encompasses general construction, metals, wood, thermal and moisture protection, openings, finishes, specialties, mechanical, electrical, communications, and electronic safety systems. The project plan set and technical specifications govern the work. Additive alternates cover painting of all walls and wood trim on the second floor and in the lobby, to be determined during contract execution. The contractor must coordinate work activities with the PBES Department and Project Manager to minimize disruption; the building will remain operational during construction with various County tenant departments occupying other areas.
The Engineer's estimate is $1.3 million. Completion is required within ninety working days from November 17, 2026, with a contractual deadline of April 1, 2027. Normal work hours are restricted to 7:00 p.m. to 5:00 a.m., Monday through Friday; weekend work is permitted at no additional cost. Liquidated damages are assessed at $2,000 per calendar day for delays beyond the completion date.
Bid guarantee of 10% of total bid amount must accompany all submissions. The awardee must furnish a Performance Bond and a Labor and Material Bond, each equal to 100% of the contract price. All contractors and subcontractors must be registered with the California Department of Industrial Relations and possess a valid Class B license at contract award. The project is subject to prevailing wage requirements under California Labor Code sections 1720 and 1771 and CALGreen mandatory measures. Contractors must maintain comprehensive general liability insurance of $2 million per occurrence ($5 million if crane services are used), workers' compensation insurance as required by California law, and automobile liability insurance of $1 million. Questions and substitution requests are due October 14, 2026 at 5:00 p.m. Bids must remain valid for ninety days from opening.
Opportunity text
The Planning, Building, and Environmental Services (PBES) Department consists of several divisions including planning, building & development, environmental health, conservation, engineering, natural resources-sustainability, code compliance, and parks & open space all of which serve the community in various ways. PBES primarily operates on the second floor of Napa County's Administration Building but due to the limited capacity of the second floor's current layout, some employees operate out of an area in the Administration Building's basement. The County identified a need to re-evaluate the second floor to facilitate the department's growth, improve security, consolidate divisions to foster collaboration within teams, and reconfigure work areas to create an efficient work environment for staff. The goal of this remodel is to allow for more of PBES's staff to consolidate on the second floor of the Administration Building.
The work for the project generally consists of modifications to the reception/administration area, copy room, permit center, west side cubicle layout, and private offices as well as the addition of two new conference rooms, four new private offices, and an upgrade to the Administration Building's fire alarm control panel. Staff areas that are not within the project scope will remain occupied throughout construction and PBES will remain open to the public. The Contractor must coordinate work activities with the PBES Department and Project Manager to minimize disruption to the staff and any patrons that staff may serve during construction.
Contractor shall not commence work prior to the notice to proceed date as noted in Special Provisions General Conditions section 4.10 - "Beginning of Work, Time of Completion and Liquidated Damages".
The building with various Napa County tenant departments shall remain operational during construction; coordination for access will be required. Scope of work indicated as "additive alternate" shall be determined at the time of contract signing as to inclusion in the contract. See the Instructions to Bidders for more information.
Construction activities shall occur within allowed hours, normal project working hours are nighttime hours (7 PM - 5 AM).
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