PROJECT MANUAL

INCLUDING SPECIFICATIONS

FOR

CONSTRUCTION

FOR THE

NAPA COUNTY

PLANNING, BUILDING &

ENVIRONMENTAL SERVICES

REMODEL

(PBES)

1195 Third Street Napa, CA 94559

ARCHITECTS

TLCD ARCHITECTURE

520 Third Street, #250

Santa Rosa, CA 95401

T: 707.525.5600

August 2026

TLCD ARCHITECTURE NAPA COUNTY PBES REMODEL, 1195 THIRD ST., NAPA, CA

00 01 10 - 1 Table of Contents

SECTION 00 01 10

TABLE OF CONTENTS

PROJECT MANUAL

INTRODUCTORY INFORMATION

Document 00 01 10 Table of Contents

BIDDING INFORMATION

Document 00 21 00 Instructions to Bidders 00 41 00 Bid Form

CONTRACTING REQUIREMENTS

Document 00 72 00 General Conditions 00 73 00 Supplementary Conditions

SPECIFICATIONS GROUP

DIVISION 01 – GENERAL REQUIREMENTS

Section 01 11 00 Summary of Work 01 23 00 Alternates 01 25 00 Substitution Procedures 01 30 00 Administrative Requirements 01 31 00 Project Management and Coordination 01 40 00 Quality Requirements 01 50 00 Temporary Facilities and Controls 01 60 00 Product Requirements 01 70 00 Execution Requirements 01 73 00 Cutting and Patching 01 74 10 Waste Management 01 77 00 Closeout Procedures 01 78 00 Warranties 01 79 00 Demonstration and Training 01 81 15 CALGreen Environmental Requirements

DIVISION 02 – EXISTING CONDITIONS

Section 02 41 20 Selective Building Demolition

DIVISION 03 – CONCRETE

Not used.

DIVISION 04 – MASONRY

Not used.

00 01 10 - 2 Table of Contents

DIVISION 05 – METALS

Section 05 50 00 Metal Fabrications 05 40 00 Cold Formed Metal Framing

DIVISION 06 – WOOD, PLASTICS, AND COMPOSITES

Section 06 10 50 Miscellaneous Rough Carpentry 06 20 00 Finish Carpentry 06 40 00 Architectural Woodwork

DIVISION 07 – THERMAL AND MOISTURE PROTECTION

Section 07 84 00 Firestopping 07 90 00 Joint Sealants

DIVISION 08 – OPENINGS

Section 08 11 15 Pressed Steel Frames 08 11 20 Interior Aluminum Frames 08 14 00 Wood Doors 08 31 00 Access Doors and Panels 08 33 00 Overhead Coiling Doors 08 56 50 Aluminum Pass Windows 08 71 00 Door Hardware 08 80 00 Glazing 08 87 00 Glazing Surface Film

DIVISION 09 – FINISHES

Section 09 21 00 Gypsum Board Assemblies 09 51 00 Acoustic Ceilings 09 65 10 Resilient Base 09 65 20 Resilient Tile Flooring 09 68 10 Tile Carpeting 09 90 00 Painting and Coating

DIVISION 10 – SPECIALTIES

Section 10 14 00 Signage 10 44 00 Fire Extinguisher Cabinets

DIVISION 11 – EQUIPMENT

Not used.

DIVISION 12 – FURNISHINGS

Section 12 60 00 Furniture

DIVISION 13 – SPECIAL CONSTRUCTION

00 01 10 - 3 Table of Contents

DIVISION 14 – CONVEYING EQUIPMENT

Not used.

DIVISION 21 – FIRE SUPPRESSION

Not used.

DIVISION 22 – PLUMBING

Not used.

DIVISION 23 – HEATING VENTILATING AND AIR CONDITIONING

Section 230500 Mechanical General Reqmts 230593 Testing, Adjusting, and Balancing for HVAC Alterations 230713 Duct Insulation 233113 Metal Ducts 233300 Air Duct Accessories 233346 Flexible Ducts 233713 Air Outlets and Inlets

DIVISION 26 – ELECTRICAL

Section 26 05 00 Basic Electrical Requirements 26 08 00 Testing 26 24 00 Service and Distribution System 26 27 00 Basic Electrical Materials and Methods 26 51 01 Lighting

DIVISION 27 – COMMUNICATIONS

Section 27 00 00 Telephone Data System

DIVISION 28 - ELECTRONIC SAFETY AND SECURITY

Section 28 13 00 Access Control System 28 31 01 Modifications to Fire Alarm System

DIVISION 31 – EARTHWORK

Not used.

DIVISION 32 – EXTERIOR IMPROVEMENTS

Not used.

DIVISION 33 –UTILITIES

END OF SECTION

00 21 10 - 1 Instructions to Bidders

SECTION 00 21 00

INSTRUCTIONS TO BIDDERS

1.1 GENERAL INFORMATION

A. Bids are invited for construction for the Napa County Planning, Building & Environmental Services Remodel (PBES), 1195 Third Street, Napa, CA 94559

B. Electronic bids will be received until 2 P.M. on [DAY], [MONTH], [YEAR], bids received after that time will not be accepted.

1. Submit properly executed Bid Form as a JPG Photo file with Project name followed by “Bid Form” in Subject line followed by your company name.

a. Bid Form: Refer to Section 00 41 00 – Bid Form.

b. Bid Form in Word format will be emailed to each approved bidding Contractor.

2. Bids review will not be public.

C. Electronic files of Contract Documents are available from Architect to approved bidders.

1. Documents, including Drawings and Specifications, are property of Architect.

D. Electronic Bids:

1. Do not modify Bid Form or qualify bids.

2. Bids shall include valid state contractor's license number.

3. Bids to be signed by a duly authorized officer or agent.

4. Total sum of bid shall be written out and shown in numerals.

5. Where indicated, completion time shall not be altered.

6. Submit bids on total package including alternates where applicable.

E. Submission of bid signifies careful examination of Contract Documents and complete understanding of nature, extent and location of work to be performed.

F. Addenda shall be acknowledged in Bid Form by number and date and shall be a part of Contract Documents.

G. Bid Form shall not be revised once submitted.

H. Bids may not be withdrawn for sixty calendar days after submittal, or for such extension as may be subsequently agreed in writing.

00 21 10 - 2 Instructions to Bidders

1. Make written request for consideration to withdraw bid when bid contains inadvertent clerical errors.

I. Owner reserves right to reject any or all bids and to waive any irregularity.

J. Submittal of bid signifies intent to execute a contract for construction, insurance certificates and performance and payment bonds.

1.2 PRE-BID MEETING

A. There will be a pre-bid meeting held on [DAY], [MONTH], [YEAR].

B. Location of Pre-Bid Meeting:

1. ____________________________________ .

1.3 TIME OF COMPLETION

A. Work on Project shall commence on date to be specified by Owner in writing.

B. Project shall be completed within time stated in Contract; construction time shall be computed from date of signing of Contract.

1.4 BID SECURITY

A. Submit with bid properly prepared bid bond, certified check or cashier's check acceptable to and payable without condition to Owner in amount specified in Bid Form.

B. Bid security is required as guarantee bidder will sign a contract and furnish insurance certificates, performance, and payment bonds within time and in form as set forth in Contract Documents.

1. If after notification of acceptance a contract is not signed or insurance or bonds are not properly submitted due to no fault of Owner, bid security will be retained by Owner.

C. Bid bond shall be executed by bidder and by duly qualified surety company.

D. Bid security of three lowest and best bidders will be retained by Owner until Contract has been executed and acceptable insurance certificates and performance and payment bond have been furnished.

1. Bid security of other bidders will be returned within ten days after Owner has determined three lowest and best bidders.

E. It is understood that bid security shall not be considered as liquidated damages for failure of bidder to execute and deliver contract, insurance certificates and performance and payment bonds.

1. Bid security shall neither limit nor fix liability to Owner for damages sustained because of failure to execute and deliver required contract, insurance certificates and bonds.

00 21 10 - 3 Instructions to Bidders

1.5 INTERPRETATION OF DOCUMENTS

A. If there is doubt about the meaning of any part of Contract Documents, submit written request to Architect for interpretation.

B. Request for interpretations shall be delivered to Architect minimum of seven days prior to time specified for receipt of bids.

C. Bids shall be based only on interpretations as issued in addenda.

1.6 SUBSTITUTIONS DURING BIDDING

A. Base bids on products and systems specified in Contract Documents or listed by name in addenda.

1. Contractors and materials suppliers may request substitutions to be approved by Architect.

2. Submit requests within 14 calendar days prior to date set for submission of bids.

B. Substitution Procedures:

1. Request for substitutions shall contain enough information to assess acceptability of product or system; insufficient information shall be grounds for rejection.

2. Approved substitutions shall be listed in addenda.

3. Substitutions may be requested for any product specified unless otherwise noted.

4. Substitutions may be requested after Contract is signed; requests shall be in accordance with requirements specified in Section 01 25 00 - Substitution Procedures.

1.7 POST-BID INFORMATION

A. Submit following upon notification by Architect:

1. Statement of costs for each major item of work or cost breakdown for each subcontractor and major materials supplier.

2. Designation of work to be performed by Contractor's own forces.

3. Names and addresses of subcontractors to perform work or labor in excess of one percent of total bid, excluding alternates.

4. List of major materials suppliers providing materials in excess of one percent of total bid, excluding alternates.

B. Prior to award of Contract, Architect will provide notification in writing if either Owner or Architect has objection to any listed person or organization.

1. If there is a written objection, the bid may be withdrawn without forfeiture of security.

00 21 10 - 4 Instructions to Bidders

2. If an acceptable substitute is submitted with an increase in bid price to cover difference in cost of substitution, Owner reserves right to accept increased price or disqualify bid.

3. Subcontractors and suppliers listed and accepted shall be used on work for which they were bid and shall not be changed except with written approval of Owner and Architect.

00 41 00 - 1 Bid Form

SECTION 00 41 00

BID FORM

1.1 SUBMIT ELECTRONIC COPY OF BID FORM TO:

[Individual Email Address]

Subject Line: Bid Form for “Napa County PBES Remodel” followed by Bidding Contractor Company Name.

1.2 PROJECT

A. In compliance with proposed Contract Documents for construction of:

Napa County Planning, Building & Environmental Services Remodel

(PBES)

1195 Third Street Napa, CA 94559

B. Including Addenda Numbers ____ ____ ____ ____ ____ ____ ____ ____

C. The undersigned has become thoroughly familiar with the terms and conditions of proposed Contract Documents and with local codes and conditions affecting performance and costs of Work at place where Work is to be completed.

D. The undersigned has fully inspected the site in all particulars.

E. The undersigned hereby proposes and agrees to fully perform Work as follows.

1. The undersigned agree to perform Work within time agreed upon.

2. The undersigned agree to perform Work in strict accordance with proposed Contract Documents.

3. The undersigned agree to do all work required to construct and complete said Work in accordance with Contract Documents.

1.3 BID SCHEDULE

A. Base Bid: All labor, materials, services, and equipment necessary for completion of the Work, except for items described as "Alternates".

_____________________________________Dollars ($______________________)

B. Preliminary Cost Breakdown: To be utilized for analyzing bid forms and determining potential mistakes in calculations; an accurate cost breakdown will be required prior to commencement of work. (Items may be combined for bidder convenience.)

1. Base Building Construction (Including work not otherwise listed)

_____________________________________Dollars ($______________________)

00 41 00 - 2 Bid Form

2. Fire Protection

_____________________________________Dollars ($______________________)

3. Plumbing

_____________________________________Dollars ($______________________)

4. Heating, Ventilating and Air Conditioning

_____________________________________Dollars ($______________________)

5. Electrical

_____________________________________Dollars ($______________________)

1.4 ALTERNATES

A. Refer to Section 01 23 00 - Alternates for a complete description of work to be included in each alternate.

1. Alternate Number 1: [BRIEF DESCRIPTION]

_____________________________________Dollars ($______________________)

1.5 AWARD OF CONTRACT

A. It is understood that Owner reserves right to reject this bid but that it shall remain open and not be withdrawn for a period of sixty calendar days from date prescribed for its opening.

B. Undersigned agrees to execute and deliver Contract to Owner in accordance with this bid if written acceptance is mailed or delivered before bid is withdrawn by written notification to Owner.

1.6 TIME OF COMPLETION

A. The undersigned agrees to commence work under this Contract on or before a date to be specified in a written notice from Owner and to complete project within the following limits:

1. By ___________________________________________ (Contractor to List Month, Date and Year)

00 41 00 - 3 Bid Form

1.7 IDENTIFICATION

A. Notice of acceptance, or request for additional information, may be addressed to the undersigned at address set forth below.

B. The names of all persons interested in the foregoing bid as principals are:

1. Important Notice: If a corporation, give legal name of corporation, state where incorporated, and names of president and secretary; if a partnership, give name of firm and names of all individual co-partners composing the firm; if an individual, give first and last names in full.

C. License: Contractor is licensed in accordance with an act for registration of contractors with license number:

D. Business Address:

E. Telephone Number: ___________________________________________________

F. Date of Bid: _________________________________________________________

G. Signature of person(s) with legal authority to sign contracts:

1.8 BID SECURITY

A. Bid security as described in Document 00 21 13 - Instructions for Bidders is attached for an amount equal to not less than five percent (5%) of total base bid.

1.9 INSURANCE ATTACHMENT

A. Attach copy of Contractor insurance coverage to be provided for Project.

00 72 00 - 1 General Conditions

SECTION 00 72 00

GENERAL CONDITIONS

1 GENERAL CONDITIONS

A. The General Conditions of the Contract for Construction, AIA Document A201, 2017 Edition, Articles 1 through 15 inclusive, is a part of this Contract, and is incorporated herein as fully as if here set forth.

1. A copy of the General Conditions may be obtained at www.aia.org under “Contract Documents”, bottom of page “Store”; by calling 800-242-3837 (option 4); or at www.aiasf.org under “Publications”.

00 73 00 - 1 Supplementary Conditions

SECTION 00 73 00

SUPPLEMENTARY CONDITIONS

1.1 REFERENCE TO DIVISION 1 - GENERAL REQUIREMENTS

A. Where provisions of General Conditions relate to Project administration or work-related requirements of the Contract, those paragraphs are expanded in Division 01 - General Requirements of the Specifications.

B. General Conditions, Supplementary Conditions and Division 01 - General Requirements contain information necessary for completion of every part of Project.

1. Where items of Work are done under subcontracts, each item shall be subject to these conditions.

1.2 SUPPLEMENTS

A. The following supplements modify, change, delete from or add to General Conditions of the Contract as indicated in Section 00 72 00 - General Conditions.

B. Where any part of the General Conditions is modified or deleted by these supplements, unaltered provisions of the modified article, paragraph, subparagraph or clause shall remain in effect.

1.3 ARTICLE 1: GENERAL PROVISIONS

ADD to 1.1 the following definitions:

1.1.9 Approved: The terms approved, directed, selected, required, ordered, designated, accepted, acceptable and satisfactory shall require written action by Architect.

1.1.10 Equal, Approved Equal: The terms equal or approved equal shall require requests for substitutions for products or manufacturers not specified; requests for substitutions shall be in accordance with requirements of Section 01 25 00 – Substitution Procedures.

1.1.11 Furnish: The term furnish means supply and deliver to Project, unless otherwise defined in greater detail.

1.1.12 Install: The term install is used to describe operations at Project, from inspecting and unloading, to completion in place, ready for intended use.

1.1.13 Provide: The term provide means furnish and install, complete and ready for intended use, unless otherwise defined in greater detail.

ADD the following to Subparagraph 1.2.1:

1.2.1.2 Inconsistencies: In case of an inconsistency between Drawings and Specifications or within other Contract Documents not clarified by addendum, provide better quality or greater quantity of Work in accordance with Architect's interpretation.

1.2.1.3 Manufacturer Options: Where manufacturers offer options for specified products and Contract Documents do not list specific options, provide for best options available and appropriate to applications indicated and clearly indicate options to be selected by Architect with Product Data submittals.

00 73 00 - 2 Supplementary Conditions

ARTICLE 3: CONTRACTOR

ADD the following to Subparagraph 3.4.2:

3.4.2.1 Substitutions: After Contract has been executed, the Owner and Architect will consider formal requests for substitution of products in place of those specified only under conditions set forth in Section 01 25 00 – Substitution Procedures.

ARTICLE 5: SUBCONTRACTS

ADD the following to Paragraph 5.3:

5.3.1 Materials Suppliers: For purposes of this Contract materials suppliers shall be considered a Subcontractor regardless of whether they perform their portion of the Work at the site.

ARTICLE 9: PAYMENTS AND COMPLETION

ADD the following to 9.3.2.

9.3.2.1 Stored Materials: Payments for materials stored off-site will be made, subject to Owner's approval, if Contractor provides invoice, lien release, certificate of insurance covering stored materials, and stored material in approved, bonded warehouse.

ARTICLE 11: INSURANCE AND BONDS

ADD the following to Subparagraph 11.1.2:

11.1.2.1 Insurance Amounts: Amount of insurance shall be approved by Owner. When additional insurance is required, Owner reserves right to negotiate difference in cost directly with Contractor's Insurance Carrier.

ADD the following to 11.1.3:

11.1.3.1 Certificate of Insurance: Furnish one copy of each Certificate of Insurance required for each copy of Agreement.

11.1.3.1.1 Form of certificate shall be an approved certificate which specifically sets forth evidence of all coverage required.

11.1.3.1.2 Furnish to Owner copies of any endorsements subsequently issued amending coverage or limits.

11.1.3.2 Upon receipt of any notice of cancellation or alteration, Contractor shall, within five days, procure other policies of insurance similar in all respects to policy or policies about to be canceled or altered.

11.1.3.2.1 If Contractor fails to provide acceptable policies of insurance, Owner may obtain such insurance at cost and expense of Contractor.

ADD to 11.1.2 the following bond requirements:

11.1.2.1 Bonds Values: Provide 100 percent Performance Bond and Payment Bond using AIA Document A312 Performance Bond and Payment Bond, or an approved similar bond.

01 11 00 - 1 Summary of Work

SECTION 01 11 00

SUMMARY OF WORK

PART 1 - GENERAL

1.1 SUMMARY

A. Project consists of construction for the Napa County Planning, Building, & Environmental Services Remodel (PBES), 1195 Third Street, Napa, California 94559, as indicated in Contract Documents.

1. Items noted "NIC" (Not in Contract) will be furnished and installed by Owner or under separate contract.

a. Hazardous Materials Removal: Where materials suspected as being hazardous are encountered, inform Owner immediately. Work directly with Owner relating to hazardous materials.

1) Architect shall not be involved in determination, removal, or disposal of hazardous materials.

2. Owner reserves right to remove and retain possession of existing items prior to start of Contract.

1.2 REQUIREMENTS INCLUDED

A. This section includes administrative provisions:

1. Work sequence.

2. Contractor use of premises.

3. Building occupancy.

4. Lines and levels.

5. Regulatory requirements and reference standards.

6. Owner furnished Contractor installed (OFCI) products.

7. Special definitions.

1.3 WORK SEQUENCE

A. Coordinate construction schedule and operations with Owner and Architect.

1. Construct Work to accommodate Owner's occupancy requirements during construction period.

B. Perform construction in phases as indicated.

1.4 CONTRACTOR USE OF PREMISES

A. Limit use of premises for Work and construction operations and to allow for:

1. Building occupancy.

2. Work by other contractors.

3. Authorized access to restricted areas.

4. Public access to public areas.

B. Coordinate use of premises and access to site under direction of Owner.

01 11 00 - 2 Summary of Work

1.1 BUILDING OCCUPANCY

A. Building will be occupied during construction for conduct of normal operations;

cooperate with Owner to minimize conflict and to facilitate building operations.

1.2 LINES AND LEVELS

A. Establish lines and levels by use of recognized engineering practices.

B. Locate and protect control and reference points.

1.3 REGULATORY REQUIREMENTS AND REFERENCE STANDARDS

A. Regulatory Requirements:

1. Architect has contacted governing authorities and reviewed design requirements of local, state, and federal agencies for applicability to Project.

2. Contractor shall be responsible for contacting governing authorities directly for necessary information and decisions bearing upon performance of Work.

B. Reference Standards:

1. For Products specified by association or trade standards, comply with requirements of referenced standard, except when more rigid requirements are specified or are required by applicable codes.

2. Applicable date of each standard is that in effect as of date on proposal or date on Contract where no proposal is available, except when a specific date is specified.

1.4 OWNER FURNISHED CONTRACTOR INSTALLED (OFCI) PRODUCTS

A. Select products are to be furnished and paid for by Owner and installed by Contractor:

1. Refer to Drawings and Specifications.

B. Owner's Responsibilities:

1. Arrange for and deliver shop drawings, product data, and samples to Contractor.

2. Arrange and pay for product delivery to site.

3. Inspect products jointly with Contractor on delivery.

4. Submit claims for transportation damage.

5. Arrange for replacement of damaged, defective, or missing items.

6. Arrange for manufacturer's warranties, inspections, and service.

C. Contractor's Responsibilities:

1. Review shop drawings, product data, and samples.

2. Receive and unload products at site.

3. Inspect jointly with Owner for completeness and damage.

4. Handle, store, and install products.

5. Finish products as required after installation.

6. Repair or replace items damaged by Work of this Contract.

01 23 00 - 1 Alternates

SECTION 01 23 00

ALTERNATES

PART 1 - GENERAL

1.1 SUMMARY

A. This section includes a description of alternate work.

B. Related Requirements:

1. Pricing Documents: Quotation of each alternate’s cost.

2. Owner-Contractor Agreement: Alternates accepted by Owner for incorporation into Work.

3. Sections of Specifications identified in each Alternate.

1.2 PROCEDURES

A. Alternates will be exercised at Owner's option.

B. Coordinate related work and modify surrounding work as required to complete Work, including changes under each alternate, when acceptance is designated in Owner- Contractor Agreement.

1.3 ALTERNATES

A. Alternate No. 1: Painting All Walls and Wood Trim on Second Floor and in Lobby.

1. Work Included in Alternate: Paint all walls and wood trim on Second Floor and in Lobby.

2. Work Included in Contract Price: Paint only new walls and repaired walls including trim, doors and indicated surfaces.

3. Refer to Section 09 90 00 – Painting and Coating.

4. Refer to Drawings.

B. Additional Alternates: Refer to Drawings.

01 25 00 - 1 Substitution Procedures

SECTION 01 25 00

SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. General: Procedures are described for requesting substitution of unlisted materials in lieu of materials named in Specifications or approved for use in addenda.

1. Provide products listed in Contract Documents, products by manufacturers listed in Contract Documents, and products meeting specified requirements.

a. Contract Amount: Base on materials and products included in Contract Documents.

b. Where materials and products are listed in Contract Documents, materials and products by manufacturers not listed shall not be used without Owner’s and Architect’s approval of Contractor's written request for substitution.

2. Purpose: After bidding, substitutions will only be considered where Owner will receive benefit or because specified materials are no longer available due to no fault of Contractor.

a. Owner benefits either from a Contractor proposed reduction of the Contract amount or from a reduction in Contract time based on acceptance of proposed substitution.

b. List proposed cost or time reductions on request for substitution.

c. Requests not including a proposed cost or time reduction will not be considered unless Contractor submits supporting information indicating specified materials are not available.

B. Related Sections:

1. Section 01 60 00: Product requirements.

1.2 SUBSTITUTIONS

A. Within a period of 35-days after award of Contract, Owner and Architect will consider formal requests for substitutions only from Contractor as specified in 1.1 Summary.

1. Owner and Architect will consider only one request for substitution for each material; where requests are denied Contractor shall be required to provide specified materials.

2. After initial 35-day period, requests will be considered only when a product becomes unavailable through no fault of Contractor; more than one request for substitution will be considered if necessary.

01 25 00 - 2 Substitution Procedures

B. Submit each request with sequentially numbered “Substitution Request Transmittal” acceptable to Owner and Architect; submit separate request for each product and support each request with:

1. Product identification with manufacturer's literature and samples where applicable.

2. Name and address of similar projects on which product has been used, and date of installation.

C. Submit itemized comparison of proposed substitution with specified products and list significant variations.

D. Submit data relating to changes in construction schedule.

E. Note effect of substitution on other work, products, or separate contracts.

1. Note if acceptance of substitution could require revision of Contract Documents, Drawings, details, or Specifications.

F. Include accurate cost data comparing proposed substitution with product and amount of net change in Contract price.

1. Include costs to other contractors and costs for revisions to Drawings, details or Specifications.

G. Substitutions will not be considered for acceptance when:

1. They are indicated or implied on submittals without a formal request from Contractor.

2. They are requested directly by a subcontractor or supplier.

3. Acceptance will require substantial revision of Contract Documents.

H. Do not order substitute products without written acceptance of Owner and Architect.

I. Owner and Architect will determine acceptability of proposed substitutions and reserves right to reject proposals due to insufficient information.

1.3 CONTRACTOR'S REPRESENTATION

A. Requests constitute a representation that Contractor:

1. Has investigated proposed product and determined whether it meets or exceeds, in all respects, specified product.

2. Will provide same warranty or longer warranty for substitution as for specified product.

3. Will coordinate installation and make other changes that may be required for Work to be complete in all respects.

4. Waives claims for additional costs that subsequently become apparent.

5. Will pay costs of changes to Contract Documents, Drawings, details, and Specifications required by accepted substitutions.

01 25 00 - 3 Substitution Procedures

1.4 ARCHITECT DUTIES

A. Review Contractor's requests for substitutions with reasonable promptness.

1. Architect will recommend that Owner accept or reject substitution request.

2. Upon request, Architect will provide cost for changes to Contract Documents, Drawings, details, and Specifications required for substitutions.

B. Notify Contractor in writing of decision to accept or reject requested substitution.

01 30 00 - 1 Administrative Requirements

SECTION 01 30 00

ADMINISTRATIVE REQUIREMENTS

PART 1 - GENERAL

1.1 SUMMARY

A. This section describes general procedural requirements for ongoing submittals.

1. Construction progress schedules.

2. Schedule of values.

3. Product data and manufacturer’s literature.

4. Shop drawings.

5. Samples.

6. Manufacturers' certificates.

7. Excess materials and attic stock.

8. Delegated design procedures.

B. Related Requirements:

1. Section 01 40 00: Test reports, manufacturer's field reports, and mock-ups.

2. Section 01 70 00: Manufacturers’ instructions.

3. Section 01 77 00: Closeout requirements including Project Record Documents.

4. Section 01 78 00: Warranties.

1.2 GENERAL SUBMITTAL PROCEDURES

A. Submittals: Transmit each item using form approved by Architect; submit sample to Architect for approval prior to use.

1. Identify Project, Contractor, subcontractor, major supplier.

a. Attach sequential identification number for each new submittal.

b. Identify each resubmittal using original submittal number and sequential identification clearly indicating item is resubmitted.

2. Identify pertinent Drawing sheet and detail number, and Specification section number as appropriate.

3. Identify deviations from Contract Documents.

4. Provide space for Contractor and Architect review stamps.

5. Contractor: Review and stamp submittals from subcontractors prior to submitting to Architect.

a. Review submittals and indicate where conflicts occur with Contract Documents and with work of other subcontractors.

b. Return submittals that vary significantly from Contract Documents for correction and resubmittal prior to submitting to Architect.

01 30 00 - 2 Administrative Requirements

c. Submittals that vary significantly from Contract Documents and that fail to indicate thorough Contractor review prior to submission to Architect will be returned without review.

d. Cursory review and stamping of subcontractor submittal by Contractor shall not be acceptable.

B. Initial Schedules: Submit initial progress schedule and schedule of value within 15 working days after award of Contract in format acceptable to Owner and Architect.

1. After review by Owner and Architect revise and resubmit where required.

C. Comply with progress schedule for submittals related to Work progress. Coordinate submittal of related items.

D. After Architect review of submittal, revise and resubmit as required, identify changes made since previous submittal.

1. Submittals Requiring Architect Response: Allow reasonable time for Architect review as well as time for preparation of resubmittals where required by Architect.

a. Architect will attempt to respond within 10 working days; however, extent (multiple submittals received at same time) and difficulty of some submittals may require longer review period.

b. Do not delay submittals and do not consider Architect review time as part of Project Schedule as multiple submittals and reviews may be required.

E. Distribute copies of reviewed submittals to concerned persons. Instruct recipients to promptly report any inability to comply.

1.3 TYPES OF SUBMITTALS

A. General: Project requires various types of submittals to maintain communications, minimize misunderstandings, avoid unnecessary conflicts, and to ensure complete documentation for Project Record Documents.

1. Maintain complete set of submittals including required revisions.

B. Construction Schedules: Submit construction progress schedules for Design Team and Owner review and maintain entire team up to date on construction activities.

C. Schedule of Values: Submit Schedule of Values indicating division of Work, subcontractors to perform work, products being used, and values attributed to each to inform Design Team and Owner.

D. Action Submittals: Submittals relating to product data and manufacturer’s literature, shop drawings, and samples for Design Team review and comment; do not begin fabrication, delivery, or installation until Design Team review is complete.

01 30 00 - 3 Administrative Requirements

E. Information Submittals: Submittals relating to certifications, qualifications, reports, including test reports, and instructions are for information; Design Team may choose to comment but action is not generally anticipated.

1. Manufacturer installation instructions and recommendations shall be considered information submittals.

F. Delegated Design Submittals: Where portion of Work requires design by specialized professionals submit information necessary to ensure work complies with Contract Documents along with certifications signed by qualified professional.

1. Calculations: Do not submit calculations unless specifically required by Contract Documents; submit calculations required by code directly to authorities having jurisdiction.

a. Submit certification by qualified professional indicating required calculations have been prepared and work conforms to Contract Documents and applicable codes and regulations.

G. Maintenance Materials Submittals: Compile maintenance information and materials during Work to ensure complete set of documents, maintenance manuals, and operation instructions.

H. Closeout Submittals: Compile closeout submittals, organize, and submit to Owner prior to or at time of Substantial Completion. Project will not be considered Substantially Complete until closeout submittals have been received by Owner.

1.4 CONSTRUCTION PROGRESS SCHEDULES

A. Submit construction progress schedule with separate item for each major trade and operation, identifying first day of each week.

1. Show complete sequence of construction by activity, identifying work of separate stages and logically grouped activities.

2. Show projected percentage of completion for each item of Work as of time of each progress Application for Payment.

3. “Submittal Schedule”: Show Contractor submittal dates required for shop drawings, product data, and samples, and product delivery dates; deliver to Architect per approved “Submittal Schedule.”

a. “Submittal Schedule” may be incorporated into construction progress schedule or may be separate, Contractor option.

b. Architect’s Review Period: Architect will be expedient in review however Contractor shall schedule submittals recognizing possibility Architect may reject and may require resubmittal.

c. Contract extension shall not be allowed for Contractor’s failure to properly schedule submittals to allow for Architect requiring resubmittal.

01 30 00 - 4 Administrative Requirements

B. Progress Schedule Format: Submit both horizontal bar chart and network analysis system using critical path method as approved by Owner.

1. Submit revised progress schedules with each Application for Payment reflecting changes since previous submittal, not less than monthly.

1.5 SCHEDULE OF VALUES

A. Submit typed schedule on AIA Form G703 or another Owner and Architect pre-approved format; Contractor's standard media-driven printout will be considered on request. Submit within 15-days after award of Contract.

B. Format: Table of Contents of this Project Manual, with modifications as pre-approved by Owner and Architect; identify each line item with number and title of major Specification sections.

C. Owner reserves right to assume each line item relates to a directly proportional amount of Contractor overhead and profit where listed as a single amount, unless otherwise indicated in Schedule of Value.

D. Revise schedule to list change orders for each Application for Payment.

1.6 PRODUCT DATA/MANUFACTURERS' LITERATURE

A. Action Submittals: Mark each copy to identify applicable Products, models, options, and other data; supplement manufacturers' standard data to provide information unique to the Work.

B. Information Submittals: Include manufacturers' installation instructions only when required by Specifications or specifically requested by Architect.

1. Maintain copy of manufacturer installation instructions and recommendations in Contractor's field office for review.

C. Product data shall be submitted as electronic PDF files unless otherwise noted or approved by Architect in advance.

1. Where paper copies are permitted, submit number of copies Contractor requires, plus one copy to be retained by Architect.

1.7 SHOP DRAWINGS

A. Shop drawings to illustrate requirements of Contract Documents, accurately show relevant field conditions, dimensions, quantities, kinds of materials, methods of assembly, and data required for fabrication, erection, and installation.

B. Shop drawings shall be submitted as electronic PDF files unless otherwise noted or approved by Architect in advance.

1. Where prints are permitted submit one reproducible print, minimum sheet size 8-1/2” by 11”.

C. Distribution: After review, reproduce and distribute.

01 30 00 - 5 Administrative Requirements

1.8 SAMPLES

A. Submit full range of manufacturers' standard colors, textures, and patterns for Architect's selection.

B. Submit samples to illustrate functional characteristics of Product, with integral parts and attachment devices.

C. Coordinate submittal of different categories for interfacing work.

D. Include identification on each sample, giving full information.

E. Submit number of samples required by Contractor plus one to be retained by Architect.

1. Maintain one set of approved samples at Project Field Office.

F. Sizes: Provide following sizes unless otherwise specified.

2. Flat or Sheet Products: Minimum 6" square, maximum 12" by 12".

3. Linear Products: Minimum 6", maximum 12" long.

4. Bulk Products: Minimum one pint, maximum one gallon.

G. Full size samples may be used in the Work upon approval.

1.9 MANUFACTURERS' CERTIFICATES

A. Submit certificates as electronic PDF files unless otherwise noted or approved by Architect in advance, and in accordance with requirements of each Specification section.

1.10 EXCESS MATERIALS AND ATTIC STOCK

A. Excess Materials: Excess materials shall be considered property of Owner; inform Owner of extent of excess materials and methods required for handling and storage;

remove from site excess materials not required by Owner for maintenance stock.

B. Attic Stock: Owner may choose to obtain additional attic stock for maintenance purposes where excess materials are not considered adequate.

1. Owner may require as much as 5% extra materials for maintenance purposes.

Exact amount of each material shall be determined by Owner based on following meeting and additional costs determined by Contractor.

a. Contractor shall be prepared to order up to 5% extra materials on items that may not be readily available in future such as custom colors, offshore manufacture, anticipated life span under 5 years, and potential for damage.

1) Do not order extra attic stock until extent is determined and agreed to by Owner including which materials require extra stock and exactly how much those materials will cost including shipping and handling.

b. Excess Materials: Furnish excess materials only for materials that have a shelf-life of more than two years.

01 30 00 - 6 Administrative Requirements

2. Meeting: Conduct meeting prior to beginning Work to discuss extent of materials Owner would like to receive at Project Closeout for attic stock for maintenance materials. Where available include personnel from Owner’s maintenance crew.

a. Estimate excess materials to be anticipated to be ordered in addition to materials for handling and storage and how those materials will be invoiced and identified regarding material and location in Project.

b. Determine area necessary for adequate storage, handling, and identifying excess materials and attic stock and discuss with Owner.

c. Submit information regarding equipment necessary for handling of excess materials and attic stock due to weight, size, and storage requirements.

d. Assist Owner in determining where on-site or off-site additional attic stock for maintenance purposes will be delivered and stored.

3. Additional Costs: After meeting submit to Owner detailed listing of additional costs for each material Owner may like to receive for attic stock and assist Owner in modifying listing to determine acceptable final costs.

a. Include unit prices for desired attic stock where excess materials are not adequate for Owner maintenance stock.

4. Substantial Completion: Submit Construction Bulletin at Substantial Completion indicating changes to Contract Amount for attic stock including unit price totals for materials where excess materials are not adequate.

5. Final Completion: Ensure attic stock has been received, identified, cataloged, and stored at locations agreed upon with Owner based on Change Order indicating amounts finally agreed to by Owner.

1.11 DELEGATED DESIGN PROCEDURES

A. Design as Part of Means and Methods of Construction: Select Project components require construction team design as part of means and methods of construction as described in various sections.

1. Terms commonly used such as Delegated Design and Design-Build are applicable to these procedures as determined by law but shall be generally referred to in these documents as Delegated Design.

a. In general, Delegated Design and Design Assist relates to design processes by a contractor, subcontractor, fabricator, or others to assist in determining constructability of Project prior to bidding.

b. In general, Design/Build includes design by licensed professionals with expertise beyond that allowed under standard architectural licensure, and outside of scope of work of other design professionals on the design team.

2. Contractor may be required to provide design services as part of construction for specific work defined as delegated design where special expertise is required that is not available in the Project design team.

01 30 00 - 7 Administrative Requirements

3. Subcontractors, fabricators, and manufacturers may be required to provide delegated design services as part of their work due to special expertise in design services for their specific components.

a. Refer to technical sections for Delegated Design.

4. Contractor, subcontractors, fabricators, manufacturers, and suppliers shall be responsible for attachments, anchors, fasteners, adhesives, and connectors suitable to applications unless specific items are listed in Contract Documents.

a. Where specific items are listed in Contract Documents Contractor, subcontractors, fabricators, manufacturers, and suppliers shall review and submit comments where items listed are not acceptable.

b. Where no comments are received, listed items shall be considered acceptable.

B. Contractor acknowledges and accepts responsibility for specialty design as part of means and methods of construction, as well as coordination of parties involved to achieve architectural design intent indicated in Contract Documents.

1. Delegated design work includes sizing, sequencing, and detailing for construction by professional licensed or registered engineer or design professional with special expertise applicable to portion of Work involved.

2. Delegated design work shall be constructed in compliance with building codes and regulations in effect and shall be fit and proper for intended use.

3. Delegated design work shall include drawings, specifications, and calculations prepared, stamped, and signed by qualified professional licensed or registered engineer licensed in the Project location as appropriate to design-build work.

a. Plans, specifications, and calculations shall be acceptable to Owner, Owner’s Representative, and applicable authorities.

C. Where required by Owner, Contractor shall submit copies of current insurance policies covering errors and omissions of persons designing delegated design work with deductibles and limits per occurrence as mutually agreed by Owner and Contractor.

1. Provide endorsement to insurance providing for 30-day notice to Owner prior to cancellation or material reduction in coverage.

2. Insurance shall be maintained for not less than applicable statute of limitations for claims of latent defects, if such insurance is not written on an occurrence basis during time delegated design work is designed and constructed.

D. Review proposed layouts with Design Team and with various trades prior to commencing work related to delegated design work.

01 31 00 - 1 Project Management and Coordination

SECTION 01 31 00

PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. Section Includes: Description of Project management and coordination including but not necessarily limited to the following:

1. General Project coordination procedures.

2. Staff names.

3. Administrative and supervisory personnel.

4. Project meetings.

B. Related Sections:

1. Section 01 30 00: Administrative requirements.

2. Section 01 79 00: Demonstration and training.

1.2 COORDINATION

A. Coordination: Coordinate construction operations included in various Specifications sections to ensure efficient and orderly installation of each part of Work.

1. Coordinate construction operations that depend on each other for proper installation, connection, and operation.

2. Coordinate work to assure efficient and orderly sequence of installation of construction elements.

3. Make provisions for accommodating items installed by Owner or under separate contracts.

B. Prepare memoranda for distribution to each party involved as needed, outlining special procedures required for coordination.

1. Include required notices, reports, and list of attendees at meetings; include Architect and Owner in distribution.

C. Verify characteristics of interrelated operating equipment are compatible; coordinate work having interdependent responsibilities for installing, connection to, and placing such equipment in service.

D. Coordinate space requirements and installation of mechanical and electrical work indicated diagrammatically on Drawings.

1. Follow routing shown for pipes, ducts, and conduits as closely as possible; make runs parallel with lines of building.

2. Utilize spaces efficiently to maximize accessibility for other installations, for maintenance, and for repairs.

01 31 00 - 2 Project Management and Coordination

E. Conceal pipes, ducts, and wiring in finished areas unless otherwise indicated, coordinate locations of fixtures and outlets with finish elements.

F. Administrative Procedures: Coordinate scheduling and timing of administrative procedures with other construction activities and activities of other contractors to avoid conflicts and ensure orderly progress of Work.

1.3 SUBMITTALS

A. Staff Names: Immediately after receipt of notice to proceed or immediately after signing of Contract by Owner and Contractor, submit list of principal staff assignments, including superintendent and other personnel in attendance at Project site.

1. Post copies of list in Project meeting room, in temporary field office, and by each temporary telephone.

1.4 SUPERVISORY AND ADMINISTRATIVE PERSONNEL

A. Provide supervisory personnel, in addition to Project Superintendent, as required for proper and timely performance of Work and coordination of subcontracts.

B. Provide administrative staff as required to allow Project Superintendent and supervisory personnel to allocate maximum time to Project supervision and coordination.

1.5 PROJECT MEETINGS

A. Schedule and administer Project meetings throughout progress of Work:

1. Pre-construction meeting.

2. Progress meetings at weekly intervals.

3. Pre-installation conferences.

4. Coordination meetings.

5. Special meetings.

B. Make physical arrangements for meetings, prepare agenda with copies for participants, preside at meetings, record minutes, and distribute copies within two days to Architect, Owner, participants, and those affected.

C. Attendance: Job superintendent, major subcontractors, and suppliers as appropriate to agenda; Architect, Owner, and Owner and Architect’s consultants as appropriate to agenda topics for each meeting.

D. Suggested Agenda: Review of Work progress, status of progress schedule and adjustments, delivery schedules, submittals, requests for information, maintenance of quality standards, pending changes and substitutions, and issues needing resolution.

01 40 00 - 1 Quality Requirements

SECTION 01 40 00

QUALITY REQUIREMENTS

PART 1 - GENERAL

1.1 SUMMARY

A. This section describes general quality control requirements.

1. General quality control.

2. Manufacturers' field services.

3. Mock-ups.

B. Related Requirements:

1. Refer to applicable codes and Specifications sections for test requirements.

1.2 QUALITY CONTROL, GENERAL

A. Maintain quality control over suppliers, manufacturers, products, services, site conditions, and workmanship, to produce work of specified quality.

1.3 MANUFACTURERS’ FIELD SERVICES

A. When specified in respective Specification sections require manufacturer or supplier to have qualified personnel to provide on-site observations and recommendations.

1. Observe field conditions, including conditions of surfaces and installation.

2. Observe quality of workmanship.

3. Provide recommendations to assure acceptable installation and workmanship.

4. Where required, start, test, and adjust equipment as applicable.

B. Representative shall submit written report to Architect and Owner, listing observations and recommendations.

1.4 MOCK-UPS

A. Erect field samples and field mock-ups at locations on site as approved in advance and in accordance with requirements where included in Specifications section.

1. Test mock-ups requiring special equipment may be erected at location having access to necessary equipment. Coordinate with Architect.

B. Field samples and mock-ups not approved and not capable of being acceptably revised shall be removed from site.

C. Approved field samples and mock-ups may be used as part of Project.

01 50 00 - 1 Temporary Facilities and Controls

SECTION 01 50 00

TEMPORARY FACILITIES AND CONTROLS

PART 1 - GENERAL

1.1 SUMMARY

A. This section describes temporary construction facilities and temporary controls.

1. Electricity and lighting.

2. Heat and ventilation.

3. Water and sanitary facilities.

4. Construction aids.

5. Temporary enclosures.

6. Barriers.

7. Cleaning during construction.

8. Project identification.

9. Cellular telephone service.

10. Storage.

B. Related Requirements:

1. Section 01 70 00: Progress cleaning and final cleaning.

2. Section 01 74 10: Waste management.

C. Provide temporary construction facilities and temporary controls as…