Planning board services CY 2027

Stafford Township, New Jersey is requesting sealed electronic proposals for Planning Board Services for calendar year 2027, with proposals due October 20, 2026 at 2:00 p.m. via the Bonfire E-Procurement platform at https://staffordnj.bonfirehub.com. The contract runs January 1 through December 31, 2027. The Township will conduct a public virtual proposal opening at the Stafford Township Municipal Building in Manahawkin with concurrent Zoom access (webinar link posted no later than 48 hours before opening), and an unofficial tabulation sheet will be available within 24 hours of opening.

Proposals must specify which professional position(s) are being applied for and include detailed information on assigned staff, including names, professional experience with Stafford Township and other municipalities, educational background, professional licenses, and support staff availability. Bidders must provide three references from local units of government or prior clients, detailed hourly rates for all staff, any additional charges for services outside hourly scope, and a rate comparison to other municipalities. All pricing must be submitted net without separate pricing sheets; only the completed bid table is accepted. Bidders must disclose known potential conflicts of interest and provide a completed Affirmative Action Certification, Business Registration Certificate, and liability insurance certificates from a New Jersey-licensed carrier showing minimum coverage of $1,000,000 per person and $1,000,000 aggregate for bodily injury and property damage, effective January 1, 2027.

Mandatory submission requirements include a Non-Collusion Affidavit, Certification of Non-Debarment, Statement of Stockholder Ownership Disclosure, Acknowledgment of Receipt of Addenda (no addenda issued), Certification of Noninvolvement in Prohibited Activities (Russia and Belarus under N.J.S.A. 52:32-60.1), Disclosure of Investments in Iran (N.J.S.A. 52:32-57), Form W-9 for tax identification, Equal Employment Opportunity compliance documentation, and Americans with Disabilities Act attestation. A bid guarantee of ten percent of total bid price (not to exceed $20,000) is required. Evaluation will weight qualifications and cost substantially. Award will be made within 60 calendar days of bid receipt; contract execution within 21 days of award notification unless extended by mutual agreement. Performance and labor/material payment bonds equal to 100 percent of contract value are required upon award.