14-File D- 2027 SUBMISSION REQUIREMENTS-GENERAL.pdf
PDF 118 KB Posted
- Attached to
- PLANNING BOARD SERVICES CY 2027
- Solicitation number
- CY2027 RFP
- Issued by
- Ocean County, New Jersey
About this file
This document contains submission requirements and selection criteria for a competitive negotiation procurement process by Stafford Township, New Jersey for Planning Board Services in calendar year 2027. The contract will be effective from January 1, 2027 through December 31, 2027. Proposals must specify which position(s) are being applied for and include detailed information about assigned staff members, including their names, professional experience with Stafford Township and other municipalities, educational background, professional licenses, and availability of support staff. Applicants must provide professional references with contact information and submit a completed bid table with no additional pricing sheets accepted.
All proposals must include detailed hourly rates for all staff members and any additional charges for services not covered under hourly rates, along with a comparison of rates charged to other municipalities for similar work. Applicants must disclose any known potential conflicts of interest, provide Affirmative Action information, submit a Business Registration Certificate, and furnish copies of Insurance Certificates from a New Jersey-licensed carrier showing professional liability coverage and all other required insurance as of January 1, 2027. The selection process will weigh both qualifications and cost, with firm qualifications receiving substantial consideration. All submissions will be retained on file during the contract term and become public record after the proposal deadline.
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Submission Requirements & Selection Criteria
Competitive Negotiation procedures satisfies the requirements of a fair and open process under N.J.S.A.
19:44A:20.2 et seq. Although the cost of services will be a factor in the decision-making process, the qualifications of the firm will have substantial weight in the process as well.
The contract(s) will be in effect from:
Start Date: January 1, 2027 End Date: December 31, 2027
All proposals must include the following minimum documentation to be considered:
The bid table must be filled out, additional sheets with pricing will not be accepted.
• Clearly specify in your proposal which position(s) you are applying for.
• Name of the individual(s) to be assigned to perform the tasks.
• Professional experience of the individual(s) to be assigned including a listing of experience with
Stafford Township and/or experience with other municipalities.
• A statement concerning the ability of the firm/individual to perform tasks assigned by the Township in a timely fashion.
• Professional licenses held by the individual(s) to be assigned.
• Educational background and experience of the individual(s) to be assigned.
• A description of the support staff available to the individual(s) to be assigned.
• A list of professional references with addresses and telephone contact numbers.
• Detailed hourly rates for ALL staff that will be or potentially could be assigned and any other
“charges” for extra services not included in hourly rates.
• A comparison of the hourly rates charged to other municipalities for similar work to be undertaken for
Stafford Township.
• Any known potential conflicts of interest that may result in the individual/firm becoming disqualified from working for Stafford Township for any reason.
• Affirmative Action information.
• Submission of a copy of your Business Registration Certificate.
• A copy of Insurance Certificates issued by an insurance carrier licensed in the State of New Jersey, for the firm/company showing the amount of professional liability insurance and all other coverage in place as of 01/01/2027.
It should be noted that all submissions shall be kept on file during the term of the related contract and shall be public record after the deadline for the submission of the proposals.
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