Pittsburgh City Channel Audio/Video Service & Management

The City of Pittsburgh Office of Management and Budget, on behalf of the Department of Innovation & Performance, is soliciting bids for Pittsburgh City Channel Audio/Video Service & Management through Invitation for Bid #2025-IFB-217. The procurement seeks a qualified vendor to provide comprehensive audio/video maintenance and service for the City Channel's production facilities from October 1, 2025, through September 30, 2027, with two optional one-year renewal periods. Key requirements include a vendor with a local office within 25 miles of Pittsburgh, two onsite technicians, Biamp Tesira Server Certification, and technicians holding Certified Technology Specialist (CTS) and code-level programming certifications. The scope of work encompasses quarterly maintenance visits for the City Channel Pittsburgh Studio and City Council Chambers, with three emergency visits annually, to be performed during normal business hours. Vendors must demonstrate expertise with specific audio/video equipment, including digital video recorders, audio mixers, camera control units, video switchers, and streaming output systems. The bid submission is due by September 16, 2025, with evaluation criteria focusing on technical capabilities, local presence, and specialized certification requirements.

The City has established specific Disadvantaged Business Enterprise (DBE) participation goals, including 18% for Minority-Owned Business Enterprises, 7% for Women-Owned Business Enterprises, 5% for Veteran-Owned Small Businesses, and 3% for LGBTQIA+ businesses. Potential bidders must provide local/regional references and comply with city ordinances regarding equal opportunity and anti-discrimination standards. The existing equipment inventory, detailed in the Equipment_Inventory_2025.pdf, includes professional media production equipment from manufacturers such as Panasonic, Sony, Blackmagic Design, and NewTek, with most items in good condition. While specific budget ranges are not explicitly stated, the comprehensive equipment list and detailed service requirements suggest a significant contract value. The procurement includes a pricing proposal structure covering quarterly maintenance visits, additional labor and programmer hourly rates, and a material cost plus markup percentage. Vendors must integrate with the current technical infrastructure, which includes sophisticated broadcast and communication systems documented in the attached maintenance checklist and equipment inventory.