Pipestem State Park Hudkins Conf Center New Roof System

The West Virginia Department of Administration Purchasing Division, on behalf of the Division of Natural Resources, is soliciting bids through a Centralized Request for Quote (CRFQ 0310 DNR2400000006) for the removal and replacement of the roof system at the Pipestem State Park Hudkins Conference Center located in Randolph County. The scope of work encompasses the removal of existing EPDM roofing material and ballast from approximately 54,732 square feet across roof sections A1 and A2, remediation of wet insulation, installation of new rigid polyisocyanurate insulation, Densdeck Prime substrate boards, and a modified bituminous membrane roofing system with comprehensive flashing for 103 roof penetrations. The project also includes an Additive Alternate #1 for the removal and installation of non-penetrating fall protection systems, which involves removal of approximately 87 feet of existing safety railing on section A1 and wooden fall-protection barriers on section A2, with installation of new non-penetrating safety railing systems using 24-gauge steel edge metal fabrication. The work must be completed within 180 days of notice to proceed, and contractors must employ a qualified installer with a minimum of ten years documented roofing experience with no bankruptcy filing within ten years, while the roofing system manufacturer must demonstrate twelve years documented experience, ISO 9001 certification, and no Chapter 11 bankruptcy within five years. A mandatory pre-bid meeting was held on September 15, 2023, at Pipestem Resort State Park where vendors verified measurements and equipment dimensions; the question submission deadline was September 21, 2023, at 4:00 PM ET, and Addendum #1 extended the original bid closing date of October 3, 2023, to October 26, 2023, at 1:30 PM ET, with bids submitted to the Department of Administration Purchasing Division at 2019 Washington Street East, Charleston, WV 25305. Addendum #2, issued October 16, 2023, provided vendor question responses, technical clarifications regarding 1:12 saddles between drains and walls, liquid flashing requirements, and drain sump specifications, along with revised pricing pages; vendors must acknowledge receipt of all addenda using the provided Addendum Acknowledgment Form to avoid bid disqualification.

The solicitation does not identify any specific set-aside designations for disadvantaged enterprises or restrictions limiting competition to particular organization types, nor does it reference any incumbent vendors or current contractors. Bidders must comply with prevailing wage requirements under Davis-Bacon and Related Act wage rates, maintain commercial general liability insurance of at least $1,000,000 per occurrence and automobile liability insurance of at least $500,000 per occurrence, and adhere to West Virginia Code requirements including contractor licensing, drug-free workplace certification, and local labor market hiring requirements mandating that 75 percent of employees be sourced from the local market. A valid bid bond equal to 5 percent of the total bid amount must accompany all submissions, and the apparent low bidder must provide performance and labor/material payment bonds each equal to 100 percent of the contract value along with a two-year maintenance bond covering the roofing system. Pricing must be submitted as a lump sum for all labor, materials, and equipment in both numerical and written formats, with written amounts governing in case of discrepancy; the state reserves 10 percent retainage from each progress payment with partial release upon substantial completion certification and final release upon project completion, and liquidated damages are assessed at $250 per day for each day beyond the contract end date. The specific contract award value or budget range is not disclosed in the available solicitation documents.