Addendum #2 10-16-2023.pdf
PDF 494 KB Posted
- Solicitation number
- CRFQ 0310 DNR2400000006 3
- Issued by
- Randolph County, West Virginia
About this file
This is Addendum #2 to a Centralized Request for Quote (CRFQ) issued by the West Virginia Department of Administration Purchasing Division on behalf of the Division of Natural Resources. The solicitation seeks a contractor to remove existing EPDM roofing material and install a new EPDM roofing system at the Pipestem State Park Hudkins Conference Center on roof sections A1 and A2. A mandatory pre-bid meeting was held where vendors were provided access to roof section A2 to verify measurements, equipment dimensions, penetration locations, and drain locations. The solicitation closes on October 26, 2023, at 1:30 p.m. Bids should be submitted to the Department of Administration Purchasing Division, 2019 Washington Street East, Charleston, WV 25305. Addendum #2, issued October 16, 2023, publishes vendor questions and responses, provides technical clarifications and corrections, includes additional specifications for Add-Alternate #1 regarding roof edge protection systems, and presents revised pricing pages.
The pricing structure includes a Base Bid for the core roofing work and an Additive Alternate #1 for removal and installation of new non-penetrating fall protection systems on both roof sections. Bidders must provide pricing in both numerical and written formats, with written amounts governing in case of discrepancy. Add-Alternate #1 encompasses removal of approximately 87 feet of existing safety railing on section A1 and the existing wooden fall-protection barrier on section A2, with installation of new non-penetrating safety railing systems on both sections. The contractor must use 24-gauge steel for edge metal fabrication around the perimeter, which can be shop fabricated. Technical clarifications specify that 1:12 saddles are required between drains and walls, liquid flashing is required where flashing cannot achieve a minimum eight-inch height, and all drain sumps must be squared off with 1/8:12 sloped edges. Vendors are required to acknowledge receipt of all addenda to avoid bid disqualification.
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Date Printed: Oct 16, 2023 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05
Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130
State of West Virginia Centralized Request for Quote
Construction
Proc Folder: 1284719 Reason for Modification:
Doc Description: Pipestem State Park Hudkins Conf Center New Roof System Addendum #2 issued to publish agency responses to vendor questions, revised pricing page and updates to project manual.
Proc Type: Central Purchase Order
Date Issued Solicitation Closes Solicitation No Version
2023-10-16 2023-10-26 13:30 CRFQ 0310 DNR2400000006 3
BID RECEIVING LOCATION
BID CLERK
DEPARTMENT OF ADMINISTRATION
PURCHASING DIVISION
2019 WASHINGTON ST E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Joseph E Hager III
(304) 558-2306 joseph.e.hageriii@wv.gov
Vendor Signature X FEIN# DATE
All offers subject to all terms and conditions contained in this solicitation
Date Printed: Oct 16, 2023 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05
ADDITIONAL INFORMATION
The West Virginia Purchasing Division is soliciting bids on behalf of the WV Division of Natural Resources to establish a contract for the construction of a new roof for the Pipestem State Park Hudkins Conference Center per the attached specifications, project manual, and terms and conditions.
INVOICE TO SHIP TO
DIVISION OF NATURAL
RESOURCES
STATE OF WEST VIRGINIA
PARKS & RECREATION-PEM
SECTION
JOBSITE - SEE
SPECIFICATIONS
324 4TH AVE
SOUTH CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Building and Facility Construction and
Maintenance Services
Comm Code Manufacturer Specification Model #
72000000
Extended Description:
New Roof System - Hudkins Conference Center, Pipestem State Park
SCHEDULE OF EVENTS
Line Event Event Date
Revised 6/8/2012
SOLICITATION NUMBER: [Insert RFQ, RFP No.] Addendum Number: [Insert Number]
The purpose of this addendum is to modify the solicitation identified as [insert RFQ, RFP No.] (“Solicitation”) to reflect the change(s) identified and described below.
Applicable Addendum Category:
[ ] Modify bid opening date and time
[ ] Modify specifications of product or service being sought
[ ] Attachment of vendor questions and responses
[ ] Attachment of pre-bid sign-in sheet
[ ] Correction of error
[ ] Other
Description of Modification to Solicitation:
Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.
Terms and Conditions:
1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.
2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith.
Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.
ATTACHMENT A
WV Division of Natural Resources Parks & Recreation Section
Pipestem State Park Hudkins Conf Center New Roof System Adendum No. 02
CRFQ 0310 DNR2400000006
Clarifications:
1. ¼:12 saddles will be required between all drains and all walls to drain areas.
2. Liquid flashing will be required anywhere the flashing cannot achieve a minimum eight (8) inches of flashing height.
3. All drain sumps will be required to be squared off with an 1/8:12 sloped edge around the perimeter.
4. Add-Alternate 1 includes the removal and disposal of approximately eighty-seven (87) feet of existing safety railing on roof section Al and installation of a new non-penetrating safety railing system on roof section Al.
5. Add-Alternate 1 includes the removal and disposal of the existing wooden fall-protection barrier on roof section A2 and installation of a new non-penetrating safety railing system on roof section A2.
Contractor will be required to use 24 gage steel to fabricate the edge metal around the perimeter of the roof.
All metal will be able to be shop fabricated.
Correction:
RFI: Vendor Questions for CRFQ DNR 24*06 Pipestem Hudkins Conference Center New Roof
System
Q.1. At the pre-bid meeting, we were not able to access roof A2 in order to confirm measurements, equipment dimensions, penetration locations, drain locations etc. Could this information be provided to us? The eagle view report provided with the bid documents does not acknowledge this area at all. Please advise.
A. Potential Vendors that were present at the Mandatory Pre-Bid meeting were given access to the roof A2 when all vendors met in the Bluestone Dining Room. The roof is approximately 600 square feet, but the vendor is responsible to variety measurements, equipment measurements, equipment dimension, penetration locations, drain locations etc.
REQUEST FOR QUOTATION
Pipestem Resort State Park Hudkins Conference Center New Roof System
CRFQ 0310 DNR2400000006
EXHIBIT A - Pricing Page - Revised 10/16/2023
Name of Bidder:
Address of Bidder:
Phone Number of Bidder:
WV Contractors License No.
We, the undersigned, having examined the site and being familiar with the local conditions affecting the cost of the work and also being familiar with the general conditions to bidders, drawings, and specifications, hereby propose to furnish all materials, equipment, and labor to complete all work in a workmanlike manner, as described in the Bidding Documents.
Base Bid
The Base Bid shall consist of all the work described and specified in the Bidding Documents, Construction Plans, and Project Manual/Construction Specifications as Base Bid.
Base Bid - Remove existing EPDM roofing material on Pipestem State Park Hudkins Conference Center sections Al and A2; install new EPDM roofing system on sections Al and A2.
Total Base Bid:
Lump sum for all labor, materials, and equipment as defined in the Bidding Documents.
Written in numbers.
Total Base Bid:
Lump sum for all labor, materials, and equipment as defined in the Bidding Documents.
Written in words.
Revised 07/27/2023.
REQUEST FOR QUOTATION
Pipestem Resort State Park
Hudkins Conference Center New Roof System
CRFQ 0310 DNR2400000006 - - Revised 10/16/2023
Additive/Deductive Alternate Bids
The following Additive Alternate Bid Items are not to be included in the Base Bid. If the Additive Alternates are selected by the Owner, the work described in the Additive Alternates shall be added to the Contract and the amount indicated for the Additive Alternates shall be added to the Base Bid. Amounts to be shown in both words and figures. In case of a discrepancy, the amount in words shall govern. The Alternate Bids shall consist of all the work described and specified in the Bidding Documents, Construction Plans, and Project Manual/Construction Specifications as Alternates No. 1 and No. 2, respectively.
Alternate No. 1 - Remove existing fall protection barrier railing on section Al and barrier wall on section A2; install new non-penetrating fall protection system on sections Al and A2.
Total Alternate No. 1 Bid:
Lump sum for all labor, materials, and equipment as defined in the Bidding Documents.
Written in numbers.
Total Alternate No. 1 Bid:
Lump sum for all labor, materials, and equipment as defined in the Bidding Documents.
Written in words.
Total Base Bid + Add Alternate No. 1
Total Base Bid + Add Alternate No. 1 Bid:
Lump sum for all labor, materials, and equipment as defined in the Bidding Documents.
Written in numbers.
Total Base Bid + Add Alternate No. 1 Bid:
Lump sum for all labor, materials, and equipment as defined in the Bidding Documents.
Written in words.
The Bidder understands that the successful Bidder will be determined based upon the lowest Base Bid or the lowest combination of the Base Bid and the Additive Alternates as selected. Additive Alternates will be selected in the order presented.
Authorized Vendor Signature: ____________________________ _
Revised 07/27/2023.
ADDENDUM ACKNOWLEDGEMENT FORM
SOLICITATION NO.:_____________
Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.
Failure to acknowledge addenda may result in bid disqualification.
Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.
Addendum Numbers Received:
(Check the box next to each addendum received)
[ ] Addendum No. 1 [ ] Addendum No. 6
[ ] Addendum No. 2 [ ] Addendum No. 7
[ ] Addendum No. 3 [ ] Addendum No. 8
[ ] Addendum No. 4 [ ] Addendum No. 9
[ ] Addendum No. 5 [ ] Addendum No. 10
I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.
Company
Authorized Signature
Date
NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.
| Draft_CRFQ_0310_DNR2400000006_3_WV_CRFQ_FORM |
| Addendum #2 10-16-2023 |
| AddendumStandardFormat |
| AddendumStandardFormat |
| Text1: CRFQ 0310 DNR2400000006 |
| Text2: No.02 |
| Check Box4: Off |
| Check Box5: Yes |
| Check Box6: Yes |
| Check Box7: Off |
| Check Box8: Yes |
| Check Box9: Off |
| Text3: Addendum issued to publish and distribute the attached documentation to the vendor community. |
1. To Publish Technical Questions, Clarifications and Corrections.
2. To Publish additional specifications for Add Alt #1 Roof Edge Protection System.
3. To Publish revised Pricing Pages.
Text4: CRFQ DNR24*06
File details come from the government source that posted it. Updated .