Pipe Repair Clamps and Solid Repair Sleeves

The City of Madison Finance Department's Purchasing Services division has issued Request for Quotation (RFQ) 5316-0-2024-TJ for pipe repair clamps and solid repair sleeves, targeting the Madison Water Utility's infrastructure needs. The procurement seeks 34 line items of pipe repair equipment, including stainless steel repair clamps ranging from 4" to 10" pipe diameters, solid repair sleeves, tapped repair sleeves, saddles, and bell joint repair sleeves. Acceptable manufacturers include Smith-Blair, Mueller, ROMAC, Ford, Cascade, Hymax, and A.Y. McDonald, with strict specifications requiring all-stainless steel, full-circle clamp designs for cast iron and ductile pipes. The evaluation criteria will consider total cost, product quality, compatibility, warranty, delivery capabilities, and vendor past performance. Quotations are due on Friday, April 19, 2024, at 2:00 PM CST, to be submitted via email to bids@cityofmadison.com, with delivery required to Madison Water Utility at 110 S. Paterson Street and a mandatory 24-hour advance notice requirement.

The solicitation demonstrates a local vendor preference policy that provides scoring advantages to registered local suppliers. While no specific set-aside designations for disadvantaged enterprises were explicitly outlined, the bid summary reveals multiple vendors competed, including First Supply LLC, Core & Main, and Ferguson WaterWorks. The procurement allows for partial award strategies, with the current bid tabulation showing First Supply LLC winning items 1-30 and Ferguson WaterWorks receiving items 31-34. Total bid values ranged from $41,542.46 to $65,813.78, with vendors committing to firm pricing for one year from the bid date. Delivery timelines varied between 7-36 days, and some vendors offered 1% early payment discounts for payments within 30 days. The City reserves the right to adjust award criteria and purchase quantities to protect its operational interests, maintaining flexibility in the procurement process.