RFQ 5316 Pipe Repair Clamps and Solid Repair Sleeves.pdf

Rev. 07/28/2016-RFQ 5316 Pipe Repair Clamps and Solid Repair Sleeves.doc Page 1

Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing

REQUEST FOR QUOTATION

RFQ #:

For:

Released Date:

Due Date:

City Agency:

Method of Delivery Options

Email Quotation to:

5316-0-2024-TJ

Pipe Repair Clamps and Solid Repair Sleeves

Friday, April 05, 2024

Friday, April 19, 2024 @ 2:00 PM CST Water

Utility bids@cityofmadison.com

1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS

1.1 Applicable Terms and Conditions

• Products or Equipment. All quotations for supplies and/or equipment must be submitted in accordance with the specifications contained in this solicitation and City of Madison Standard Terms and Conditions.

• Services. All quotations for services must be submitted in accordance with; the specifications contained in this solicitation, City of Madison Standard Terms and Conditions, and Purchase of Services Contract.

• Copies. Copies of above-referenced forms are available from the Purchasing Office or from the following link:

https://www.cityofmadison.com/finance/purchasing/vendor-resources

1.2 Delivered Prices Only

Prices quoted must include shipping charges, FOB Madison.

1.3 Substitutes

If offering a substitute item, include manufacturer, number, model, specifications, and product literature.

The City will evaluate substitutes and make the final determination of equivalency.

1.4 Partial Order

Unless otherwise noted, it will be assumed that bidder will accept an order for all, or part of the items priced.

mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing mailto:bids@cityofmadison.com https://www.cityofmadison.com/finance/purchasing/vendor-resources

REQUEST FOR QUOTATION RFQ # 5316-0-2024-TJ

RFQ 5316 Pipe Repair Clamps and Solid Repair Sleeves.doc Page 2

1.5 Award

The City will award the bid to the responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality/workmanship, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience, installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. After the due date, no quotes may be withdrawn for a period of 90 days or as otherwise specified or provided by law.

2 CONTACTS

Technical: For questions regarding technical specifications.

Jeff Belshaw City of Madison Water Utility

(608) 261-9835 jbelshaw@cityofmadison.com

Buyer: For questions regarding instructions, terms & conditions.

Tammy Jones City of Madison Purchasing Services bids@cityofmadison.com

3 BID DISTRIBUTION NETWORK

Please note that the City no longer maintains an in-house bidders' list. Notification of bid opportunities, addenda, tabulations and awards will only be made to subscribers via these networks.

State of Wisconsin VendorNet System:

State of Wisconsin and local agencies bid network. Registration is free.

http://vendornet.state.wi.us/vendornet

DemandStar by Onvia: National bid network – Free subscription is available to access bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in

WAPP.

Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm

Home Page: www.demandstar.com

To Register: https://www.demandstar.com/app/registration

Please note when registering: Pick the Wisconsin Association of Public Procurement (WAPP) to select all current Wisconsin government agencies.

4 LOCAL VENDOR PREFERENCE

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.

www.cityofmadison.com/business/localPurchasing mailto:bids@cityofmadison.com http://vendornet.state.wi.us/vendornet http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ https://www.demandstar.com/app/registration http://www.cityofmadison.com/business/localPurchasing

RFQ 5316 Pipe Repair Clamps and Solid Repair Sleeves.doc Page 3

5 SPECIFICATIONS

Conform to the requirements specified herein for the type and class of material named. The Engineer reserves the right to reject any materials not meeting these Specifications. See ‘Form A: Price Proposal’ for associated bid quantities and the Bid Form worksheet.

Material Requirements – PIPE REPAIR CLAMPS:

− Pipe Repair Clamps shall be all-stainless steel, full circle, intended for standard cast iron and ductile pipe.

− Acceptable models:

o Smith-Blair 372 Double Bolt, Stainless Steel Service Saddle (tapped repair clamp).

o Smith-Blair 317 Double Stainless-Steel Strap (new service taps).

o Smith-Blair 397 Wide Stainless-Steel Strap (recommended for PVC).

o Mueller 520/530 Servi-Seal Clamp.

o ROMAC SS1 Tapped Repair Clamp.

o Ford FCD202-xxx-TAP Dual Band Epoxy Coated Service Saddle (new service taps).

o Ford FC202-xxx-TAP-Q Double Band Epoxy Coated Service Saddle (new service taps).

o Ford FS1 Stainless Steel Tapped Repair Clamp.

o Ford SS1 Tapped Repair Clamp.

o Cascade CRT1 Stainless Steel Repair Clamp w/ Tapped Outlet.

o Hymax Versa Stainless Steel Coupling.

o A.Y. McDonald 435 Series Tapped Repair Clamp.

o A.Y. McDonald 4855A Ductile Iron Epoxy Coated Double Strap Saddle (new service taps).

Material Requirements – SOLID REPAIR SLEEVES:

− Center ring and end rings shall be Class 52 ductile iron

− Nuts and bolts shall be manufactured from corrosion-resistant, high-strength, low-alloy steel in accordance with ANSI/AWWA C111/A21.11 that has a baked-on ceramic-filled fluorocarbon resin, which handles the needs of highly corrosive conditions.

− The sleeve and gaskets shall be compatible with varying outside diameters of cast iron pipe o Referenced O.D. Range is approximate; furnish intended range for cast iron pipe O.D.

o Referenced lay length and bolt quantities may vary between approved manufacturers.

− Furnish sleeves with conductive-tip armored gaskets intended to establish conductivity through the sleeve.

− Acceptable models:

o Ford FCI Flex Coupling, for matching outside diameters, per nominal pipe size.

o Ford FC2A Flex Coupling, for dissimilar outside diameters, per nominal pipe size.

o Rockwell 441.

RFQ 5316 Pipe Repair Clamps and Solid Repair Sleeves.doc Page 4 o Powerseal 3501.

o Hymax Grip Restraint Coupling.

o Romac Alpha Restraint Coupling.

o Total Pipe Solutions – Ultra Sleeve Wide Range Joint Repair

Basis of Award:

Award of bid will be based on total of all quantified items on the bid list (Form A). Items listed with a zero quantity are included for price quotation only and will not be considered in the basis for award. These items will, however, be subject to the submitted price and delivery conditions of the bid on any Utility purchase orders after award through the duration of this purchasing agreement.

Rev. 07/20/2015-5316-0-2024-TJ FormA-PriceProposal.doc

Form A: Price Proposal

RFQ #: 5316-0-2024-TJ Pipe Repair Clamps and Solid Repair Sleeves

This form must be returned with your response.

Complete the requested information and return via instructions on Page 1 of RFQ. Bidder hereby offers:

Materials shall conform to the requirements specified in this solicitation. The Engineer reserves the right to reject any materials not meeting these Specifications. Complete the requested information and return via instructions on Page 1 of RFQ. Bidder hereby offers:

PIPE REPAIR CLAMPS AND SOLID REPAIR SLEEVES:

Item Quantity Description Manufacturer & Model Unit Price Volume

Discount Extended Price

1 5 4”X8” Stainless

Steel Repair Clamp

2 3 4”X20”

Stainless Steel Repair Clamp

3 1 4”X24”

Stainless Steel Repair Clamp

4 100 6”X8” Stainless

Steel Repair Clamp

5 30 6”X12”

Stainless Steel Repair Clamp

6 10 6”X20”

Stainless Steel Repair Clamp

7 10 6”X24”

Stainless Steel Repair Clamp

8 10 8”X8” Stainless

Steel Repair Clamp

9 5 8”X12”

Stainless Steel Repair Clamp

10 4 8”X24”

Stainless Steel Repair Clamp

11 8 10”X12”

Stainless Steel Repair Clamp

12 16 4” Solid Repair Sleeve $ $ $

13 40 6” Solid Repair Sleeve $ $ $

14 10 10” Solid Repair Sleeve $ $ $

15 4 20” Solid Repair Sleeve $ $ $

16 2 6”X1.5” Saddle $ $ $

17 3 6”X2” Saddle $ $ $

18 2 8”X1.5” Saddle $ $ $

19 1 Tapped Repair

Sleeve 4”X12”X1”

20 1 Tapped Repair

Sleeve 4”X12”X1.5”

21 1 Tapped Repair

Sleeve 4”X24”X3/4”

22 4 Tapped Repair

Sleeve 6”X8”X3/4”

23 5 Tapped Repair

Sleeve 6”X12”X3/4”

24 1 Tapped Repair

Sleeve 6”X24”X1”

25 1 Tapped Repair

Sleeve 8”X8”X1”

26 6 Tapped Repair

Sleeve 8”X12”X1”

27 2 Tapped Repair

Sleeve 8”X12”X1.5”

28 1 Tapped Repair

Sleeve 8”X12”X2”

29 4 6” SJ Repair Kit $ $ $

30 4 8” SJ Repair Kit $ $ $

31 4 6” Bell Joint Repair Sleeves $ $ $

32 4 8” Bell Joint Repair Sleeves $ $ $

33 2 10” Bell Joint Repair Sleeves $ $ $

34 4 12” Bell Joint Repair Sleeves $ $ $

TOTAL: $

Award of this purchasing agreement is based on the total of quantified items only. See the Specifications for additional information related to the basis of award.

Delivery Requirements:

− F.O.B. via open type truck to: Madison Water Utility 110 S. Paterson Street Madison, WI 53703

− At least 24-hour notice is required prior to delivery. Call: (608) 266-4790.

− No payment until total shipment is received. If shipment is not made as promised, Water Utility will buy on open market and back charge against your quote.

Days to Delivery After Receipt of Order: _____________

Is price firm for one year from date of bid? Yes ______ No ______

If No, price firm for ________ days.

Term Discount: _________________ (i.e. 1% if paid in 15 days, net 30, etc.)

Above bid submitted by:

COMPANY NAME

Rev. 07/20/2015-5316-0-2024-TJ FormB-BidderInfo.doc

Form B: Bidder Information

RFQ #: 5316-0-2024-TJ Pipe Repair Clamps and Solid Repair Sleeves

This form must be returned with your response.

BIDDER INFORMATION

COMPANY NAME

ADDRESS CITY STATE ZIP

BIDDER’S NAME TITLE

EMAIL

SIGNATURE TELEPHONE NUMBER

DATE FAX NUMBER

LOCAL VENDOR STATUS

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.

CHECK ONLY ONE:

Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing

No, we are not a local vendor or have not registered.

http://www.cityofmadison.com/business/localPurchasing