Pre-qual for clamps, tapping saddles and repair

Palm Beach County Board of County Commissioners is issuing a Request for Pre-Qualification (RPQ 25-007-JS) to establish a pre-qualified vendor list for the supply and delivery of clamps, tapping saddles, and repair services on a term contract basis. The procurement seeks vendors capable of supplying service saddles/sleeves, pressure pipe repair clamps, and pressure pipe bell joint leak clamps that meet Palm Beach County Water Utilities Department Minimum Engineering and Construction Standards. Pre-qualified vendors must demonstrate demonstrated experience in manufacturing or supplying these water infrastructure components, proof of quality assurance processes, evidence of capacity to perform repair services to state specifications, documentation of technical capabilities, past performance history, and compliance with applicable industry standards. All items must include factory/manufacturer warranties against defects in materials and workmanship effective upon delivery and acceptance. The pre-qualified vendor list will be utilized on an as-needed basis for individual projects, with vendors authorized to submit quotes following notification. Delivery is required within twenty-four (24) hours for stock items and five (5) calendar days for non-stock items after receipt of a delivery order, with deliveries to three operational centers located in West Palm Beach, Delray Beach, and Belle Glade. Pre-qualified vendors must submit written quotes within five (5) business days of project notification. Awards will be made to the vendor offering the lowest fixed price, and the contract term is sixty (60) months or until estimated funding is expended, with new vendors permitted to submit pre-qualification applications at any time after the initial submission deadline for evaluation and addition to the pre-qualified vendor list within thirty (30) days.

The solicitation is subject to Small/Minority/Women-Owned Business Enterprise (S/M/WBE) participation goals and Local Preference provisions as applicable. Specific manufacturers are pre-approved across four categories: Ductile Iron body saddles with steel bales or stainless steel straps, epoxy-coated and stainless steel threaded outlet tapping sleeves, pressure pipe repair clamps, and pressure pipe bell joint leak clamps. Vendors must maintain Commercial General Liability Insurance ($500,000), Business Auto Liability Insurance ($500,000), and Workers' Compensation insurance, and must register in the County's Vendor Self Service (VSS) system along with all proposed subcontractors. The contract is subject to federal and state compliance requirements, EBO Program participation standards, and other conditions specified in the solicitation. The anticipated contract value over the sixty-month period is $400,000, though Palm Beach County reserves the right to increase or decrease this amount and may re-advertise upon reaching the estimated value. The due date for responses is February 5, 2030, and the document was posted on January 23, 2026.