Pickwick Landing Shingle install & Roof Repairs - UPDATED

The Tennessee Department of Environment & Conservation is seeking bids for a roofing renovation project at Pickwick Landing State Park in Hardeman County, specifically targeting Shelters 5 & 6 and the Rock House. The procurement involves comprehensive shingle installation and roof repairs, with contractors required to possess an active BC-B(sm) Tennessee Building Contractor license. The project requires replacing synthetic shake shingles, performing structural repairs, and completing exterior improvements, with work to be executed between contract signing and January 1st, 2026. Bidders must submit responses by November 2nd, 2025, with a pre-bid meeting scheduled for October 20th at 10 am in the park office. Key deliverables include using specific materials like Cedur or Brava synthetic shake shingles, Sherwin-Williams paint, and locally sourced cypress materials. Evaluation criteria will focus on lowest cost compliance with all specifications, with contractors expected to provide detailed documentation including manufacturer technical sheets, paint chips, and substrate samples. The total estimated project value is expected to exceed $100,000, with bids structured in two line items: one for repairs/shingles with partial material payment and another for repairs/shingles minus materials.

The solicitation appears open to all qualified contractors, with an emphasis on encouraging diverse business participation. Bidders must complete various compliance forms, including documentation for diversity business participation and confirmation of non-debarment. All contractors must be registered with the Tennessee Supplier Portal and the Department of Revenue, and must comply with state regulations regarding contractor licensing and prohibited immigrant employment. Insurance requirements include workers' compensation, commercial general liability, and automobile liability coverage. Contractors will be required to provide a payment bond for 25% of the contract price for bids exceeding $100,000. The contract will be awarded on a fixed-price basis with invoices subject to state review, and contractors must adhere to strict non-discrimination policies. Successful bidders will receive a one-time, six-month contract with no guaranteed minimum purchase amount, and must provide a one-year warranty on workmanship and materials. The State reserves the right to negotiate with respondents and will prioritize contractors meeting all technical specifications and regulatory requirements.