PreBid_Memo.pdf
PDF 254 KB Posted
- Solicitation number
- Event 32701-13748
- Issued by
- Hardeman County, Tennessee
About this file
This is a Prebid Information document from the Tennessee Department of Environment & Conservation for a solicitation (Event Number 32701-0000013748) concerning shingle installation and roof repairs on Shelters 5 & 6 and the Rock House at Pickwick Landing State Park. A pre-bid site visit is scheduled for October 20, 2025, at 10:00 a.m. CST at Pickwick Landing State Park, located at 116 State Park Lane, Counce, TN 38326, with attendees meeting at the Park Office. Attendance at the pre-bid site visit is optional but encouraged. Following the site visit, the Department will conduct a pre-bid conference to discuss Invitation to Bid requirements, gather information, and allow prospective bidders to ask questions regarding the bidding process, terms, conditions, and specifications. After the pre-bid conference, a final copy of the Invitation to Bid reflecting any changes will be issued to vendors on the bid list with a designated closing date and time for bid submission.
The document clarifies that the pre-bid conference is for information purposes only and that nothing discussed at the conference will modify the Invitation to Bid unless documented in writing in the formal Invitation to Bid. Interested bidders are responsible for reviewing all solicitation documents prior to the pre-bid conference and for bringing hard copies if they wish to reference them during the conference. Any identified errors in the solicitation should be submitted in writing to the buyer's attention before the pre-bid conference. No pricing terms, set-asides, contract duration, or funding information is specified in this document.
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Text version
PREBID INFORMATION
Event Number: 32701-0000013748
Shingle installation and Roof Repairs on Shelters 5 & 6 and Rock House at Pickwick Landing State Park
A pre-bid site visit will be conducted by the Department of Environment & Conservation for this solicitation. Bidders are encouraged to attend this optional pre-bid site visit; however, attendance of this pre-bid site visit is NOT required in order to submit a bid.
A pre-bid site visit will be conducted by the Department of Environment and Conservation Office for this solicitation at the date, time and location specified below:
Date/Time:
Location:
October 20, 2025, 10 a.m. (CST)
Pickwick Landing State Park
116 State Park Lane, Counce, TN 38326
(Meet @ Park Office)
The Department of Environment & Conservation conducts bid conferences to discuss the Invitation to
Bid requirements, gather information, and to give the prospective bidders an opportunity to ask questions arising from their review of the solicitation. This conference is the time for interested bidders to ask questions about the bidding process, terms, conditions, and specifications relating to the solicitation.
The pre-bid conference is for information purposes only. Nothing stated at the pre-bid conference shall change the invitation to bid unless the change is reflected in writing in the formal invitation to bid.
Should you find any errors in this solicitation please submit those noted errors in writing to the buyer's attention prior to the pre-bid conference.
Interested bidders should review all documents concerning the solicitation before the pre-bid conference. In the event that bidders wish to review hard copies of these documents during the pre-bid, bidders are responsible for bringing these to the conference for individual use.
After the pre-bid conference, a final copy of the invitation to bid reflecting any changes will be issued to vendors on the bid list. The invitation to bid will have a designated closing date and time and must be completed and returned for bidding purposes.
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