Pickwick Landing Shelter 5, 6 and Rock House Repairs Project:

Pickwick Landing State Park 120 Playground Loop Pickwick Dam, TN 38365

This request for bids is for a contract to furnish all material, equipment, supplies and labor, necessary to install Multi-Width Synthetic shake shingles roofs and repairs. On Shelters 5, 6 & Rock House at Pickwick Landing State Park.

General Conditions:

1) On-Site work shall be performed between receipt of signed contract or purchase order and January 1st, 2026, unless a written exception is granted by the Facilities Management Regional Manager.

2) For this project, the Contractor and applicable subcontractors shall possess an active BC-b(sm) Tennessee Building Contractor license. Failure of the contractor and applicable subcontractors to provide copies of their appropriate license shall result in the disqualification of the bid. All licenses shall be verified via Tennessee Commerce and Insurance database before project award.

3) The Contractor shall not assign this contract or enter a subcontract for this project without prior written approval of Facilities Management. The Contractor’s bid shall include a Declaration of Intended Use of Subcontractor(s) form that clearly states the intent to use a subcontractor, along with their name and license number. Facilities Management reserves the right to reject a bid in whole or a subcontractor, based upon failure to possess an appropriate active TN builder’s license. After project award, any proposed substitution or addition of a subcontractor shall require written Facilities Management acceptance and approval before being allowed on-site or perform any work under this contract. All subcontractors are required to have an active TN building contractor license for the applicable work to be performed before and throughout the project. Any proposed subcontractor failing to meet these requirements are not allowed to perform work on any portion of this project.

4) All work shall comply with state-approved versions of the IBC, IMC, and IPC, standards, regulations, other applicable codes, manufacturer’s recommendation, and best practices. Contractor is responsible for all permits and associated fees.

5) All bids shall be submitted to Susan Blankenship by the date on the bid package. The bids shall be on company letterhead, signed, and submitted to Susan Blankenship at

21540Natchez Trace Road Wildersville Tn. 38388 or emailed to susan.blankenship@tn.gov . Do not submit or disclose your bid to any other person.

6) Only the Facilities Management Project Manager or Facilities Management Regional

Manager can approve any alterations, modifications, and substitutions of the specifications or requirements of the project. No additional work shall be authorized unless pre-approved by either the Project Manager or Regional Manager in writing.

Park/Hospitality management and staff are not authorized to make any changes, deletions, or additions to the project or accept any portion of the work. This contract shall be modified only by a written agreement signed by all parties. Any work performed outside of the written scope with any written change orders will be the responsibility of the contractor or others and not Facilities Management. All questions, directives, and acceptance shall come only from either the Facilities Management

Regional Manager and/or Project Manager.

7) Contractor shall keep the jobsite clean and safe and leave in a neat and tidy manner.

8) All color selections shall be provided to the contractor by the Facilities Management

Project Manager.

9) All material substitutions must be pre-approved prior to bid acceptance.

10) All materials shall be installed per manufacturer’s recommendation, industry best practice, and applicable code.

11) All dimensions listed are approximate. Contractor is solely responsible for verifying actual dimensions prior to ordering any materials or bidding. No allowances shall be made due to a bidder neglecting to visit the site and verifying dimensions and conditions.

12) All work performance under this Contract shall be under the full-time direction of the

Contractor. The Contractor shall be responsible for work and performance, and damages of any subcontractors and/or independent contractors or laborers hired in connection with the work under this Contract.

General Scope of Work mailto:susan.blankenship@tn.gov

Description of Demolition or Associated Work

1)The Contractor shall remove shingles and install new multi-width synthetic shake shingle roofs on shelters 5, 6 and rock house at Pickwick Landing State Park.

2)The Contractor shall remove all shingles, felt paper, drip edge and dispose of properly off state property.

3)The Contractor shall replace any damaged decking with like materials.

4)The Contractor shall be responsible for making sure all roofing tacks, nails and any other debris from demo of roofs to be cleaned up and removed from job sites.

5)The Contractor shall install ice and water shield on roofs before installing synthetic shake shingles.

6) The Contractor shall ensure shakes are applied on solid sheathing / wood board and plank roof decks in the same manner as wood shakes, in accordance with National Roofing Contractors Association (NRCA) guidelines and applicable building codes.

7) Fastening – Standard Application Secure each 5 ¼” and 7 ¼” Shake with two (2) corrosive resistant fasteners; and each 12 ¼” Shake with three (3) corrosive resistant fasteners.

Nails: minimum 11-gauge shank and 5/16” head, ring shank roofing nails (1 ¾” in length typically). This is the recommended fastener. Staples: 15/16" CRN by 16 GA by (1-7/8" in length typically). Building code dependent. Screws: Corrosive resistant screws with a minimum 5/16” head may also be used. Fasten a minimum 1” from shakes edge and place in the fastening zone 1” above the butt line of the course to follow. Fasteners shall be of sufficient length to fully penetrate a minimum of 3/4” into and / or through the decking. Do not fasten through the void area between shakes and roof deck. Fasteners are to be driven flush to the product surface; and, not over driven or under driven. Fasteners are to be driven perpendicular to material face. Fastener placement marks are located on Shakes with a dimple mark. Non-compliance to these fastening requirements may void the warranty and make installing Contractor responsible.

8) When tabbing down or making repairs, the recommended silicone is GE Clear Silicone II silicone adhesive/caulk, or Rain buster 12000 Clear silicone adhesive.

9) Windows, caps, and all other projections at points where rainwater accumulates are to be protected with metal flashing. Metal flashing is to be extended up under the shakes at the sidewalls and behind outside finish materials for a distance of at least 5”.

INSTALLATION GENERAL

A. Install self-adhered waterproof sheet membrane on the eaves. Cover the waterproof sheet membrane and the remaining portions of the roof as scheduled with the approved underlayment(s). Then install waterproof sheet membrane in valleys, along walls and around projections terminating on top of underlayment.

B. UNDERLAYMENT INSTALLATION

Stripping Ply: A full sheet of self-adhered waterproof sheet membrane is required in all valleys. At least 18 inches shall be required on all gable ends, against walls, and around projections

C. In areas where the average daily temperature in January is 25 degrees F (-4 degrees C) or lower or where ice buildup is possible, install self-adhered waterproof sheet membrane from the bottom edge extending two feet above the exterior wall line on all eaves. Install waterproof sheet membrane over full roof area. Apply waterproof sheet membrane in fair weather at temperatures of 40 degrees F (4 degrees C) or higher. Adhere and attach as recommended by manufacturer of waterproof sheet membrane

1. Start underlayment installation at lower edge of roof. Install perpendicular to roof slope with 4 inches minimum side laps and 6 inches minimum end laps. Extend underlayment 4 inches minimum up vertical wall intersections

2. Do not leave underlayment membrane exposed for lengthy period. Exercise care not to puncture or tear underlayment barrier with subsequent roofing operations

3. Underlayment/Slip Sheet: Install one-ply asphalt felt over full roof area, with ends weather lapped 4 inches minimum. Nail in place with roofing nails spaced in accordance with manufacturer's recommendations

INTERLAYMENT

1. For pitches 4:12 and 5:12 install a minimum 18” wide strip of interlay of ASTM D 226 type II (ASTM D 4869) No. 30 shall be laid over the top portion of the starter shakes, the butt end of the interlay course extending up-slope onto the sheathing and/or dry-in, approximately 9 inches above the fascia (For a 1-inch overhang). After installing the field shakes over the starter shakes, position the bottom edge of the next interlay on the 10-inch line of the interlay previously installed, with successive courses laid on the 10-inch line (or less depending on roof layouts less than 10”)

2. Felt interlayment on the Shakes is to be installed so it does not extend below a line that is twice the exposure above the butt (23.5” shakes at 10", exposure would have felt applied 20” above the butt). No felt should be visible between the side joints of the shakes (keyway).

FLASHING INSTALLATION

1. Install overhanging drip edge on eaves and gable ends and metal flashings at valleys, ridges, hips, roof curbs, penetrations, and intersections with vertical surfaces.

2. Weather lap joints 2 inches minimum and seal with sealant.

3. Secure in place with clips, nails, or other fasteners.

INSTALLATION – GENERAL

1. Install synthetic shakes in accordance with manufacturer's instructions and approved shop drawings.

2. Accurately layout shingles. Ensure that edges are parallel and perpendicular to roof eaves.

3. Cutting: Layout work to avoid cutting shingles at gables and vertical intersections, vary combination of shingle widths and spacing of shingles to avoid cutting.

4. If cutting is required, place shingle such that cut edge is not exposed.

5. Use circular saw or straight edge and utility knife if cuts are necessary.

SHAKE SHINGLE INSTALLATION

1. Install shingles in a rack or pyramid style from factory assembled bundles.

2. Exposure: Install shingles in staggered pattern with 9 inches exposure and bottom edges of adjacent shingles staggered 1 inch.

3. Exposure: Install shingles in staggered pattern with 9 inches exposure and bottom edges of adjacent shingles staggered 1 inch.

4. Spacing: Provide 1/4 - 3/8-inch gap between shingles to allow for expansion and contraction.

5. Stagger shingle joints in one course 1-1/2 inches minimum from joints in course below.

6. Eaves: Install row of starter shingles at eaves as base layer. Project eave shingles approximately 1 inch, 1/8 inch past overhanging drip edge, or as required to allow water to drain into gutter or off eave as indicated or required.

7. Gables: Project shingles approximately 3/4 inch beyond gable rakes or 1/8 inch past overhanging drip edge.

8. Ridges and Hips: After field shingle installation is complete, install preformed 5-inch Hip/Ridge.

9. Ridges: Use 5” preformed Hip/Ridge shakes with 10” exposure. Start ridge shingles at leeward end. Face shingle laps away from prevailing wind.

10. Hips: Use 5” preformed Hip/Ridge shakes with 10” exposure. Start hip course at eave.

11. Fastening: Attach each shingle to wood deck with 2 or 3 nails depending on shake size using hammer or pneumatic nail gun.

12. Place nails at locations indicated on shingles.

13. Ensure good penetration but do not overdrive nail. Do not nail at angle. Ensure head is flush with shingle surface to avoid creating craters. At valleys do not nail shingles within 5 inches of valley center line.

Shelter 5 Repairs and Paint

1) The Contractor shall gently wash and clean shelter.

2) The Contractor shall replace any damaged or decayed lap siding with like materials to match existing.

3) The contractor shall replace handrail on the side of shelter with like materials to match existing.

4) The contractor shall put caps on the end of log beams to match front.

5) The Contractor shall paint the entire shelter park brown with one coat primer and two coats of good high quality exterior paint.

6) The Contractor shall be responsible for taking down any signs and reinstalling them.

In addition, the cleanup of any spilled or over spray of paint.

7) The Contractor shall remove shingles, felt, drip edge and replace any decayed or damaged decking with like materials. The Contractor shall install new synthetic shake shingles on roof.

Shelter 6 Repairs

1) The Contractor shall gently wash and clean shelter.

2) The Contractor shall paint with one coat primer and two coats of high-quality exterior paint park brown.

3) The Contractor shall remove shingles, felt, drip edge and replace any decayed or damaged decking with like materials. In addition, shall install new synthetic shake shingles back on roof.

Rock House Repairs

1) The Contractor shall demo closet in breeze way. This shall include demolition of doors, windows and shingles, felt paper, and drip edge. All demoed materials shall be disposed of properly off state property.

2) The Contractor shall remove 200-amp electrical panel in breeze way to reinstall a new 200-amp code compliant outdoor panel. The Contractor shall provide and install conduit on circuits into panel.

3) The Contractor shall remove lift station control box to relocate inside the newly constructed fence around the lift station top. The Contractor shall build a rack to mount lift station control box on. The Contractor shall enclose lift station top and control box in a (4) four-foot-high x (6) six foot wide x (8) eight foot cypress fence.

4) The Contractor shall replace any decayed or damaged wood on Rock house with like materials to match existing. The breeze way shall maintain the board & baton look with baton strips added to ceiling and down the side walls, above the stone shall be bored & baton over the T1-11. The contractor shall paint all with one coat primer and two coats of good high quality exterior park brown paint.

5) The Contractor shall install 1x8 cypress lap siding on eave ends of building. In addition, the Contractor shall mimic (6) six wood beams ends on eaves. (3) Three wood beam ends on each eave end of rock house. The Contractor shall paint with one coat primer and two coats of good high quality exterior park brown paint.

6) The Contractor shall provide and install period correct windows with (6) six pane glass and sawmill cut cypress wood frames none opening.

7) The Contractor shall provide and install (2) two new old style wood panel doors with hardware. Doors shall be like the door on the closet that we are removing from breeze way. On the outside of stone wall next to the doors. The Contractor shall remove mortar from electrical box at each door to provide and install (2) two outdoor led lights. The Contractor shall install one light at each door.

8) The Contractor shall install a mixture of 4-inch, 6-inch, 8 inch, and 10 inches saw mill cut cypress boards on interior walls in a horizontal pattern. The Contractor shall install the same mixture of cypress boards on ceiling in the opposite direction on the interior of two rooms at rock house. The contractor shall provide and install (2) two new led light fixtures one in each room.

9) The Contractor shall repair any damaged decking on roof with new like materials to match existing. In addition, the Contractor shall provide and install ice & water shield with synthetic shake shingles to roof.

10) The Contractor shall offer period correct replicas of lighting for manager approval. New materials shall resemble and match existing materials on these structures.

Materials:

All materials must be approved by Facilities Management before installation.

Item Approved Brand or

Pre-Approved

Equal

Specific Requirements

Synthetic Shake

Shingles

Cedur, Brava or

Equal

Cedur – Walden, Live Oak

Brava - Aged cedar, Natural cedar

Calking

Dap, Titebond Elastomeric Joint Sealant complying with ASTM

C920 Grade NS, class 25 or higher Or Latex

Joint Sealant complying with ASTM C834

Finish Sherwin Williams, PPG

Super paint Gloss Exterior Acrylic Latex with

Lifetime Limited Warranty

Primer Sherwin Williams Base

Lighting Park manager shall choose

Doors Wood Panel Locally sourced

Electrical panel Square D, Siemens 200 amp outdoor panel box

Siding Cypress Locally sourced

Specific Instructions

1) The Contractor shall be responsible for any cleanup of overspray.

2) The contractor shall be responsible for any cleanup of spilled paint.

3) The Contractor shall cover all landscaping with drop cloths to prevent overspray.

4) The Contractor shall be permitted to use a water hose for washing & cleaning buildings.

5) The Contractor shall scrape any loose or flaking paint before applying new paint.

6) The Contractor shall coordinate work schedule with the park manager.

PAINT SPECIFICATIONS:

I. SURFACE PREPARATION

A. All surfaces to be painted shall be clean, cured, dry and free of rust, mill-scale, oil, grease, dirt, salts, wax, efflorescence, mildew, surface deposits or loose or scaling paint.

B. All gaps must be filled with approved caulk.

C. Glossy surfaces of old paint must be dulled.

D. Prepared surface must be protected by use of specified and approved primer.

E. Surface must be inspected by park Facilities Management representative prior to coating application, however, prepared non-protected metal substrates must be immediately primed.

II. COATING APPLICATION

A. Coating may be applied by brush, applicator pad, roller, convention or airless spray in a minimum of two coats or as otherwise specified.

B. Specific dry film thickness recommended by manufacturer must be achieved.

C. Even coats, of complete coverage, which are free from sags, drips, streaks and bubbles must be obtained.

D. Mixed coatings must be stirred thoroughly before and occasionally during use.

Do not thin.

E. Working conditions must be within manufacturer’s recommendations.

F. Owner will inspect prior to each subsequent coat.

G. All label instructions must be followed.

H. It shall be the responsibility of the contractor to insure a safe work environment for workers.

I. Contractor will conduct activities within park operational guidelines to limit disruption to park patrons or staff.

III. WARRANTY PERIOD

A. Materials and workmanship shall be warranted against streaking, fading, cracking, peeling or otherwise failing for a period of one (1) year following the date of final inspection of the work.

JOB SPECIFICATIONS:

Color To be chosen by Park Manager

Gloss % exterior to be chosen by Park Manager

Tint base Manufacturer’s recommendation

Primer Vehicle/binder type Latex

Finish coat Vehicle/binder type Latex

Minimum coverage @ one mil DFT 400 to 500 sq. ft/gal

Application method Sprayed, rolled or brushed

Acceptable surface preparation methods Scrape/ sand

SUBMITTALS:

Prior to beginning any work, the contractor/vendor must submit the following for approval:

• Paint chip

• Primed/painted/cured substrate

• Paint/primer manufacturer’s technical data sheet and MSDS sheet

• Wood filler, caulk and/or putty technical data sheet

Additional Terms and Conditions

1)All aspects of this job shall be left in a finished condition: All finish work, interior and exterior walls and trim, finish painting, caulking and final cleanup are included in this contract.

2)Contractor shall be responsible for determining where all utilities are on the job site and care should be taken to protect the utilities from any damage caused by the demo/construction. This shall include any underground utilities around the job site area. If damage occurs, it shall be repaired within a 24-hour period from the time damage occurs.

3)Contractor shall perform work on regular time and shall invoice work time and material not to exceed the quoted price. Any variance in quote shall be addressed only with a representative of the Facilities Management Regional Office before any additional work is undertaken or materials ordered.

4)Work shall be scheduled to avoid any interference with normal operation of the park as much as possible. During the construction period, coordinate construction schedules and operations with the park manager. Work shall be conducted during the normal business hours of Monday through Friday, 8:00 a.m. to 4:30 p.m., unless an alternate schedule is approved by Facilities Management.

5)Successful contractor shall schedule and attend a pre-construction conference where a pre-construction form shall be signed by Facilities Management, Contractor and Park

Manager or park representative before work can begin. Contractor shall also schedule and attend a final inspection where a final inspection form shall be signed by Facilities

Management, Contractor and Park Manager or park representative before final invoice shall be paid.

6)The contractor shall protect areas adjacent to his work and shall be required to repair any damage they may cause. Contractor shall protect work of other trades. Contractor shall correct any painting related damage by cleaning, repairing, or replacing, and refinishing as directed by Facilities Management. Contractor shall leave residences and other buildings in a habitable manner after hours by securing unfinished openings.

7)Workmanship is to be warrantied for not less than one year from date of final inspection. Materials shall be warrantied as per manufacturer’s warranty.

8)Unless otherwise indicated, all materials, equipment, and supplies shall be new and in good condition, UL listed when applicable, and all work accomplished in a manner acceptable to Facilities Management.

9)Cleanup of the project site shall be the responsibility of the contractor. Contractor to assure that job site is clean of nails, debris, etc., at end of each day to ensure safety.

Contractor shall clean up and haul away all scrap when work is completed to an approved location off state property.

10)Contractor, employees, and sub-contractors shall be licensed, certified, or registered as required. They shall be registered in the State of Tennessee Edison purchasing system.

11)The State of Tennessee shall not be held liable for any damage, loss of property, or injury of personnel resulting from actions of the contractor and/or his/her sub-contractors or employees.

12)At all times, the Contractor shall have a copy of project specifications, permits, and certificate of insurance on-site.

13) Invoice shall be submitted for payment within 10 days of project completion. A copy of the invoice shall be submitted to West Tennessee Regional Office via mail, fax or e-mail

(address: 21540 Natchez Trace Road, Wildersville, TN 38388, fax:731-968-5668; or e-mail:

susan.blankenship@tn.gov ).

14) Facilities Management Regional Contact for this project is:

Regional Manager: Steve O’Dell, Office 731-968-6608, Cell 731-307-9716, steve.odell@tn.gov

Project Manager: Reid Mullins, Office 731-968-6608, Cell 731-412-4042, reid.mullins@tn.gov mailto:reid.mullins@tn.gov