PHYSICAL THERAPY SERVICES at WVSDB

The West Virginia Department of Administration Purchasing Division, on behalf of the West Virginia Schools for the Deaf and the Blind (WVSDB), is issuing a Centralized Request for Quote (CRFQ) to establish an open-end contract for physical therapy services at the WVSDB facility located at 301 East Main Street, Romney, West Virginia 26757. This competitive procurement solicitation (CRFQ 0403 DBS2600000005, Version 2) seeks qualified vendors to provide four service categories: Physical Therapist, Physical Therapist Assistant, Physical Therapy Student, and Case Management services. Vendors must submit sealed bids to the Department of Administration Purchasing Division, 2019 Washington Street East, Charleston, West Virginia 25305, with all inquiries directed to James W. Atkins, the buyer, at (304) 558-0094 or james.w.atkins@wv.gov. The solicitation was issued on December 1, 2025, with vendor questions due by 3:00 PM EST on November 25, 2025, and bids closing on December 9, 2025, at 1:30 PM EST. Vendors must provide unit prices for each service category and submit required documentation including Federal Employer Identification Number (FEIN), principal contact information, and complete address details. The procurement will be awarded to the vendor(s) offering the best value to the state, though specific evaluation criteria details, pricing instructions, budget amounts, and contract term length are not fully detailed in the available solicitation materials.

The solicitation documents do not specify set-aside designations, incumbent contractor information, or restrictions limiting participation to particular types of organizations such as disadvantaged or small businesses. All vendors responding to this solicitation must comply with Health Insurance Portability and Accountability Act (HIPAA) requirements as evidenced by the included HIPAA Business Associate Addendum, which establishes the framework for handling protected health information in accordance with 45 CFR Parts 160 and 164, the HITECH Act, and related federal regulations. Vendors must implement appropriate administrative, technical, and physical safeguards, maintain records in Designated Record Sets, and provide immediate notification of any breach of unsecured protected health information or suspected security incidents, with all breach mitigation costs being the responsibility of the vendor. Subcontractors receiving protected health information must execute agreements containing identical restrictions and breach notification requirements. The solicitation documents provided do not include specific award values, budget ranges, or funding amounts, nor do they detail contract renewal options or initial contract term duration, with these details to be specified in the resulting contract agreement contingent upon performance, funding availability, and agency needs.