Phillips Plugging Project

The West Virginia Department of Environmental Protection, Office of Oil and Gas, issued an Agency Request for Quote (ARFQ DEP24-41) for the Phillips Plugging Project, a construction, reclamation, and plugging operation for an abandoned oil and natural gas well located in Wetzel County at 296 Plantz Hill Road, Hundred, West Virginia (API# 47-103-03628). The scope of work encompasses 56 line items including rig and crew services (120 hours), mobilization and demobilization, site preparation, construction of a 350-foot service road with a 16-inch by 80-inch culvert, installation of an 8-foot by 50-foot safety barrier, comprehensive well plugging operations to approximately 3,200 feet using cement and gel spacer plugs, heavy equipment rental (vacuum water trucks, bulldozers, excavators, skid steers), specialized oilfield equipment (power tongs, casing knives, spears, overshoots, mills, drill pipe, drill collars, and tri-cone drill bits), materials (casing, tubing, cement, gravel, topsoil, silt fence, tie mats), waste disposal services (gel, liquid waste, and solid waste), and site reclamation. The mandatory pre-bid meeting was held on December 13, 2023, at 11:00 a.m. eastern time on site, with technical questions due by December 20, 2023, at 4:00 p.m. eastern time, and bids due electronically through wvOASIS by January 5, 2024, at 10:30 a.m. eastern time. Required qualifications include a valid West Virginia contractor's license, attendance at the mandatory pre-bid meeting, submission of a bid bond equal to 5 percent of the total bid amount, performance and labor/material payment bonds equal to 100 percent of contract value, current workers' compensation and unemployment compensation coverage, commercial general liability and automobile liability insurance with minimum limits of $2,000,000 per occurrence, a signed drug-free workplace affidavit with certification upon project completion, compliance with Davis-Bacon wage rates, and verification of no federal or state debarment, outstanding environmental enforcement actions, unresolved DEP vendor complaints, or state debt. The contract is structured as a fixed-price, 90-day completion timeline from notice to proceed, with work limited to Monday through Friday during standard business hours with a maximum 10-hour workday, and vendors must provide a minimum three-person crew and maintain daily tracking of time and material utilization.

The solicitation does not specify set-aside designations for disadvantaged enterprises or other restricted categories of organizations; all vendors meeting the stated requirements are eligible to compete. No incumbent vendors or current contractors are identified in the solicitation documents, and no existing contractor infrastructure or technology requiring integration is referenced. The solicitation requires that at least 75 percent of labor be hired from the local labor market, and all subcontractors performing more than $25,000 of work must be listed within one business day of bid opening. The Department of Environmental Protection will obtain and pay for all local, state, and federal permits, with permit conditions becoming mandatory contract inclusions, and a DEP inspector specialist/project coordinator will oversee contract execution. Liquidated damages are assessed at $1,000 per working day for delays beyond the contract completion date, excluding approved extensions and winter shutdowns. No specific contract award value or budget range is provided in the solicitation documents; pricing is submitted on a line-item basis by vendors with quantities specified but unit prices to be determined competitively. Inquiries regarding the solicitation should be directed to Herminio David Robles, the buyer, at (304) 414-1155 or david.h.robles@wv.gov.