Peterbilt Trucks' Maintenance, Repairs, and Original Equipment Manufacturer, (OEM) Parts Supply Services

Hillsborough County, Florida is conducting a sole source procurement for maintenance, repairs, and original equipment manufacturer (OEM) parts supply services for its fleet of heavy-duty Peterbilt trucks under Section 3-205(2)(e) of the County's Procurement Policy. The intended award is to Rush Truck Centers of Florida, Inc d/b/a Rush Truck Center, Tampa for a two-year contract term with an estimated total cost of $500,576.00. The scope of services encompasses ongoing and as-needed preventive maintenance, corrective repairs, and OEM parts supply across five designated County locations: Fleet Central/Headquarters in Tampa, Fleet West County Satellite Unit 2, Fleet South County Satellite Unit 3 in Riverview, Fleet East County Satellite Unit 4 in Dover, and Fleet Fire Rescue Unit 5 in Tampa. Service deliverables include Type A preventive maintenance (73-point inspections) at $499, Type B preventive maintenance (86-point inspections with DOT compliance) at $559, diesel particulate filter cleaning services, in-shop labor at $176 per hour, mobile technician services at $176 per hour with call-out fees ranging from $200 to $350 depending on time of day, and parts supplied at a 25% discount off standard pricing. The contractor must be an authorized Peterbilt service provider employing factory-trained, certified technicians, maintain a physical business presence within Central Florida (Hillsborough, Pasco, Orange, Brevard, Seminole, Volusia, Osceola, Lake, Marion, Sumter, Pinellas, Manatee, Polk, Hernando, and Citrus counties), maintain operational hours Monday through Friday from 7:00 AM to 7:00 PM Eastern Standard Time, respond to standard requests within one business day and emergency requests with acknowledgment and on-site arrival within three hours, and complete repairs within ten business days of purchase order receipt. All services must be warranted for a minimum of ninety days on workmanship and one year on parts, with the contractor responsible for processing warranty claims directly with manufacturers. The posted date is March 25, 2026, and the challenge submission deadline is April 1, 2026; challenges must be submitted through the EUNA Procurement system submission section and will be evaluated solely to determine whether bona fide competition exists.

This is a sole source procurement with no set-aside designations for disadvantaged enterprises or restrictions limiting organizational types from challenging the intended award. Rush Truck Centers of Florida, Inc d/b/a Rush Truck Center, Tampa is the incumbent vendor and current sole source provider, as confirmed by Peterbilt Motors Company in an authorization letter dated October 22, 2025, designating Rush Truck Center as the single authorized Peterbilt dealer in the Tampa area and exclusive dealer for Peterbilt trucks, tractors, parts, and accessories in nine Florida counties including Hillsborough County. The County's existing infrastructure includes its Peterbilt fleet vehicles requiring manufacturer-specific maintenance and parts compatibility, necessitating an authorized dealer relationship for proper service delivery and warranty compliance. The estimated contract award value is $500,576.00 for the two-year period, which includes $300,000.00 allocated for parts and miscellaneous expenses covering shop supplies, environmental costs, waste disposal, and EPA fees, with remaining funds designated for labor and service charges across various maintenance and repair categories. The County reserves the right to extend the contract term beyond the initial two years, adjust the scope of services in response to changing operational conditions and updated requirements, and increase the resulting award amount accordingly through mutual agreement and proper documentation.