PCMC - Municipal Janitorial and Cleaning Services - RFI

The City of Park City, Utah is issuing a Request for Information (RFI) as market research to inform development of a future formal janitorial and custodial services solicitation, with responses due September 12, 2026. This is a non-binding RFI; no contract award will be made from this submission, and response does not guarantee an invitation to the anticipated Q4 2026 formal solicitation.

The City operates and maintains 24 municipal facilities including administrative offices, public-facing restrooms, police facilities, libraries, recreation centers, water treatment plants, and an ice arena. The scope encompasses daily cleaning services across all 24 facilities at varying frequencies (once weekly to twice daily), deep cleaning on weekly, monthly, quarterly, and annual schedules, and supplementary janitorial staffing for special events including the Kimball Arts Festival, Fourth of July Celebration, and Park Silly Sunday Market. Task specifications address restrooms, locker rooms, common areas, kitchens, and specialized facilities, with some locations subject to seasonal scheduling variations. The scope includes anticipated expansion of the Recreation Center facility ("The Mine") adding approximately 12,000 square feet. The City proposes that initial cleaning equipment be funded by the City, with the contractor responsible for storage and maintenance, though vendors are encouraged to propose alternatives.

The City requests non-binding rough order of magnitude cost estimates for daily cleaning services, deep cleaning services, special event staffing, equipment supply, and hourly rates for various service instances. Vendors may respond to any or all RFI questions. Responses should be submitted via the U3P procurement portal by September 11, 2026 at 5:00 PM. Key considerations include compliance with OSHA Safety Data Sheet requirements, management of staff across 24 geographically dispersed locations, and potential mid-contract scope modifications.