1-PCMC27021 - RFI - PW.docx

REQUEST FOR INFORMATION (RFI)

Municipal Janitorial Services City of Park City, Utah

MARKET RESEARCH - NO CONTRACT AWARD WILL BE MADE FROM THIS RFI

Draft scope and facility renderings follow the RFI questions. All requirements remain subject to revision based on market feedback.

Section 1: RFI Purpose, Background, and Response Instructions Purpose and Background The City of Park City, Utah ("the City") is issuing this Request for Information (RFI) as a market research instrument only. The City is exploring the janitorial and custodial services market in preparation for a future formal solicitation and seeks input from qualified vendors to inform the development of that solicitation.

This RFI does not constitute a solicitation for bids, quotes, or proposals. No contract will be awarded based on responses to this RFI. Submission of a response to this RFI does not guarantee an invitation to respond to any future solicitation, nor does it preclude any vendor from participating in a future solicitation.

The City operates and maintains 24 municipal facilities, ranging from administrative offices and public-facing restrooms to a police facility, public library, recreation centers, a water treatment plant, and an ice arena. These facilities vary significantly in size, usage patterns, seasonal demand, and cleaning complexity. The City is exploring whether a single qualified contractor, a team of contractors, or another contracting structure would best provide comprehensive janitorial and custodial services across the locations.

A draft scope of services is included with this RFI for reference and context. This draft scope is not final. The City welcomes vendor feedback on all aspects of the draft scope, including task specifications, scheduling, supply responsibilities, equipment requirements, pricing structure, and the feasibility of the proposed contracting approach. Vendor input received through this RFI process will be used to refine the scope prior to formal solicitation.

Important Notices

- This RFI is issued solely for information and planning purposes.

- The City is not obligated to issue a formal solicitation following this RFI.

- The City is not obligated to respond to any RFI submission or notify respondents of the outcome of its market research.

- Costs incurred by vendors in preparing and submitting a response are solely the responsibility of the responding vendor. The City will not reimburse any response costs.

- Responses to this RFI will not be returned.

- Information submitted in response to this RFI may be subject to disclosure under the Utah Government Records Access and Management Act (GRAMA). Vendors who believe any portion of their response contains proprietary or confidential information should clearly mark those sections and provide a written basis for the confidentiality claim.

- The City reserves the right to cancel this RFI at any time without obligation.

Respondent Information Vendors interested in responding are asked to provide the following information on a cover sheet accompanying their response:

Company Name:

Primary Contact Name:

Title:

Email Address:

Phone Number:

Business Address:

Years in Operation:

Business Classification (if applicable):

Submission of this information constitutes no commitment or obligation by either the vendor or the City.

Response Instructions Vendors are invited to respond to any or all questions in Section 2. Responses need not follow a prescribed format but should be clearly organized and reference the relevant question number. There is no page limit, though concise and substantive responses are preferred.

Responses must be submitted to PCMC via U3P no later than 9/11/2026 @ 5:00PM.

Questions regarding this RFI may be directed to Jonathan Abbott at Jonathan.abbott@parkcity.gov. The City may share questions and responses with known interested parties to promote fairness and transparency.

Section 2: Vendor Questions The City requests that respondents address the following questions to the extent possible. Responses should be based on the vendor's professional experience, industry knowledge, and review of the draft scope of services. All responses are non-binding and will be used solely for market research and solicitation planning purposes.

SECTION A: Firm Qualifications and Market Capacity A1. Please provide a brief overview of your firm, including the number of years in operation, geographic service area, and approximate number of current janitorial service contracts.

A2. Does your firm have current or recent experience managing janitorial services contracts covering 20 or more locations simultaneously? If yes, please describe the nature of those contracts, including the number of locations, facility types, and approximate total square footage serviced.

A3. Does your firm have experience servicing sensitive or secured government facilities, such as police stations, water treatment plants, or critical infrastructure? If yes, please describe your approach to background checks, security clearances, and access control for assigned staff.

A4. Does your firm have experience servicing high-traffic public facilities such as transit centers, public restrooms, libraries, recreation centers, or ice arenas? If yes, please describe any specialized approaches or staffing models used for these facility types.

A5. What is your firm's current geographic coverage in the Park City, Utah area? Do you maintain a local office or workforce, or would staff be deployed from another location? How does your location affect your ability to respond to emergency cleaning requests across 24 facilities?

A6. What is the maximum contract size, by number of locations or annual contract value, your firm has successfully managed? Do you believe a contract of this scope falls within your current operational capacity?

SECTION B: Scope Feasibility and Operational Approach B1. After reviewing the draft scope of services, please identify any locations, facilities, or task specifications that you believe present operational challenges, are unclear, or may be difficult to perform as described. Please be specific and suggest alternatives where applicable.

B2. Several locations specify narrow cleaning time windows, including one-hour windows for a restroom, common area, and kitchen. Based on your experience, are these time windows realistic for the tasks described? If not, what time windows would you recommend, and what factors influence your assessment?

B3. The draft scope includes facilities with seasonal and variable cleaning schedules. How does your firm typically manage staffing and scheduling for contracts with this level of variability?

B4. The draft scope includes special event coverage for recurring annual events, as well as smaller ad hoc events. How does your firm handle surge staffing for special events? What advance notice do you require to deploy additional staff?

B5. The draft scope references a future facility expansion at the Recreation Center, known as "The Mine," anticipated to add approximately 12,000 square feet. How does your firm typically handle mid-contract scope expansions? What pricing or contract amendment structure would you recommend?

B6. The draft scope currently does not include square footage for most locations. What information, beyond task lists and time windows, does your firm need to assess staffing requirements and develop pricing accurately?

B7. Are there any facility types or cleaning tasks described in the draft scope that fall outside your standard service offerings or would require subcontracting? If so, please identify them.

SECTION C: Staffing and Quality Control C1. Please describe your typical supervisory and management structure for a multi-site municipal contract. How many supervisory staff would you anticipate deploying for a contract of this scale, and how would quality be monitored across 24 locations?

C2. What quality control systems do you use to document completed services, track deficiencies, and communicate with clients? Do you use digital inspection tools, service logs, or other reporting platforms?

C3. What is your approach to employee training, particularly for staff assigned to specialized facilities such as an ice arena, water treatment plant, or police facility?

C4. What is your employee turnover rate, and how do you manage continuity of service when staff changes occur at specific locations?

C5. Does your firm conduct background checks on all employees? If so, what level is standard, and can your firm accommodate enhanced screening requirements for sensitive facilities?

SECTION D: Supplies, Equipment, and Chemicals D1. The draft scope proposes that the City fund the initial purchase of cleaning equipment, with the contractor responsible for storage and maintenance. Does this arrangement align with how you typically structure equipment responsibilities? What alternatives would you suggest, and what are the advantages and disadvantages of each?

D2. The draft scope requires freshly laundered rags and mop heads at each location for each cleaning. How would your firm manage laundering logistics for a 24-location contract?

D3. The draft scope requires HEPA-filter vacuums for all staff. Does your firm currently maintain this equipment? What is the approximate cost per unit and typical useful life?

D4. The Ice Arena contains rubber flooring subject to manufacturer warranty requirements. What cleaning products or product categories do you recommend, and how would you verify and maintain warranty compliance?

D5. The draft scope requires contractors to maintain Safety Data Sheet (SDS) binders in all janitorial closets. How does your firm manage SDS compliance across multiple locations? Do you use a digital SDS management system?

SECTION E: Pricing Structure and Budget E1. Based on your review of the draft scope, please provide a non-binding rough order of magnitude annual cost estimate for the full contract. This estimate will be used only for internal budget planning and will not be used for an award decision. If you cannot provide a single estimate without square footage data, please identify the information needed and provide a per-square-foot or per-location rate range instead.

E2. The draft scope proposes pricing broken down by daily, monthly, and annual rates per location, with separate pricing for deep cleaning, special events, and equipment. Does this align with how you price multi-site janitorial contracts? What alternatives would you recommend, and why?

E3. How does your firm typically handle price escalation in multi-year contracts? Do you recommend a CPI-based escalation clause, fixed annual increases, or another mechanism?

E4. The draft scope includes locations with service frequencies ranging from once per week to twice daily. How do you price for this variability? Do you recommend a flat monthly rate per location, an hourly rate, or another approach?

E5. What insurance and bonding does your firm currently carry? What levels of general liability, workers' compensation, and bonding coverage would you anticipate for a municipal contract of this scope?

SECTION F: General Feedback on the Draft Scope F1. Are there any terms, conditions, or requirements in the draft scope that you believe are unclear, ambiguous, or inconsistent with industry standards? Please be specific.

F2. Are there any requirements that you believe would unnecessarily restrict competition or limit the pool of qualified vendors able to respond to a formal solicitation?

F3. Is there any information, context, or documentation not included in this RFI that you would need to respond meaningfully to a formal solicitation for these services?

F4. Do you have recommendations regarding how the City should structure the formal solicitation, including whether to procure all locations as one contract or allow bids on subsets, whether to use an IFB or RFP, and the appropriate contract term?

F5. Are there emerging technologies, service delivery models, or industry best practices that the City should consider when developing the formal solicitation?

ATTACHMENT A

DRAFT SCOPE OF SERVICES

The following scope is provided for market review and comment. It is not a final specification and may be revised before any formal solicitation is issued.

Scope of Services – Exhibit A Locations (Renderings not perfectly to scale) Definitions The following terms are used throughout this Scope of Services and shall have the meanings set forth below:

Spot Cleaning: The targeted cleaning of visible soiling, stains, spills, smudges, or debris on surfaces including but not limited to floors, walls, partitions, furniture, fixtures, and glass, identified during the course of routine cleaning or reported by facility staff. Spot cleaning is performed on an as-needed basis and does not constitute a full cleaning of the affected surface or area. Spot cleaning does not replace scheduled deep cleaning tasks as outlined in Exhibit B.

Disinfect / Disinfection: The application of an EPA-registered disinfectant product in accordance with the manufacturer's label instructions, including required dwell time, to reduce or eliminate pathogens on a surface. Disinfection shall follow cleaning of the surface to remove visible soil.

Clean / Cleaning: The physical removal of visible dirt, dust, debris, and organic matter from a surface using appropriate cleaning agents and methods. Cleaning precedes disinfection where both are required.

Hard Surfaced Floors: All non-carpeted floor surfaces including but not limited to tile, vinyl, concrete, hardwood, laminate, rubber, and stone.

As Needed: Tasks designated "as needed" shall be performed whenever the Contractor observes a condition requiring attention during the course of scheduled cleaning, or upon request by the City's designated facility contact.

Freshly Laundered: Rags and mop heads designated as "freshly laundered" shall have been commercially or industrially laundered since their last use and shall arrive at each location clean, dry, and free of residual soiling or chemical contamination. Freshly laundered items shall not be reused across locations without laundering between uses.

Location 1.

Police Facility on SR 224– 2060 Park Avenue All cleaning to be completed five (5) days per week, Monday through Friday from 9:00AM until 1:00PM.

Daily Cleaning Projects:

RESTROOMS (5):

· Empty all trash cans and dispose of in dumpster; replace liners and spot clean trash cans

· Restock all paper products and soap

· Clean and disinfect all restroom fixtures, dispensers, faucets, rails, sinks, toilets, and urinals

· Clean and disinfect all flush sensors and underside of all toilets

· Clean and disinfect all countertops

· Clean and disinfect all handrails and doorknobs

· Clean mirrors

· Wipe down partitions and walls

· Vacuum all carpeting, including mats, if applicable

· Sweep, mop, and disinfect hard surfaced floors, if applicable

LOCKER ROOMS (2):

· Empty all trash cans and dispose of in dumpster; replace liners and spot clean trash cans

· Restock all paper products and soap

· Clean and disinfect all restroom fixtures, dispensers, faucets, rails, sinks, toilets, and urinals

· Clean and disinfect all flush sensors and underside of all toilets

· Clean and disinfect all countertops and benches

· Clean and disinfect all handrails and doorknobs

· Clean mirrors

· Clean and disinfect showers

· Wipe down lockers, partitions, and walls

· Vacuum all carpeting, including mats, if applicable

· Sweep, mop, and disinfect hard surfaced floors, if applicable

INTERIOR COMMON AREAS – CORRIDORS AND STAIRS:

· Empty all trash cans and dispose of in dumpster; replace liners and spot clean trash cans

· Clean and disinfect doorknobs and water fountains

· Clean all interior glass doors, windows, and window ledges, as needed

· Vacuum or sweep and mop all stairways

· Clean and disinfect all handrails and doorknobs

· Vacuum all carpeting, including mats, if applicable

· Sweep, mop, and disinfect hard surfaced floors, if applicable

ENTRANCE, LOBBY, ENTRY DESK AREA AND TRAINING ROOM:

· Empty all trash cans and dispose of in dumpster; replace liners and spot clean trash cans

· Clean and disinfect all handrails and doorknobs

· Clean and disinfect water fountains

· Clean all interior/exterior glass doors, windows, and window ledges, as needed.

· Vacuum all carpeting, including mats, if applicable

· Sweep, mop, and disinfect hard surfaced floors, if applicable

DISPATCH AREA (TOC AND SIDE OFFICE):

· Empty all trash cans and dispose of in dumpster; replace liners and spot clean trash cans

· Clean and disinfect large tables

· Clean and disinfect all doorknobs

· Clean all interior glass doors, windows, and window ledges, as needed

· Vacuum all carpeting, including mats, if applicable

· Sweep, mop, and disinfect hard surfaced floors, if applicable

DISPATCH KITCHEN AREA (NORTHEAST CORNER):

· Empty all trash cans and dispose of in dumpster; replace liners and spot clean trash cans

· Restock all paper products and soap

· Clean and disinfect all tables, countertops, and sinks using an EPA-registered disinfectant in accordance with the manufacturer's label instructions.

· Clean and disinfect all doorknobs

· Wipe down lockers and walls

· Clean all interior glass doors, windows, and window ledges, as needed

· Vacuum all carpeting, including mats, if applicable

· Sweep, mop, and disinfect hard surfaced floors, if applicable

OFFICER KITCHEN AREA (SOUTHWEST CORNER):

· Empty all trash cans and dispose of in dumpster; replace liners and spot clean trash cans

· Restock all paper products and soap

· Clean and disinfect all tables, countertops, and sinks using an EPA-registered disinfectant in accordance with the manufacturer's label instructions.

· Clean and disinfect all doorknobs

· Clean all interior glass doors, windows, and window ledges, as needed

· Vacuum all carpeting, including mats, if applicable

· Sweep, mop, and disinfect hard surfaced floors, if applicable

INTERVIEW ROOMS:

· Empty all trash cans and dispose of in dumpster; replace liners and spot clean trash cans

· Clean and disinfect tabletops and hard surfaced chairs, if applicable

· Spot clean fabric chairs or couches as needed

· Clean and disinfect all handrails and doorknobs

· Vacuum all carpeting, including mats, if applicable

· Sweep, mop, and disinfect hard surfaced floors, if applicable

ELEVATOR:

· Pick up all trash and dispose of in dumpster

· Polish stainless steel, wipe down walls and doors, and disinfect buttons

· Clean and disinfect all handrails and doorknobs

· Sweep, mop, and disinfect hard surfaced floors, if applicable

BASEMENT LEVEL:

· Empty all trash cans and dispose of in dumpster; replace liners and spot clean trash cans

· Clean and disinfect tabletops and hard surfaced chairs, if applicable

· Clean and disinfect all handrails and doorknobs

· Clean and disinfect doorknobs and water fountains

· Vacuum all carpeting, including mats, if applicable

· Sweep, mop, and disinfect hard surfaced floors, if applicable

ADDITIONAL ITEMS:

· Spot cleaning

· Check and report on any maintenance issues (i.e., low on paper products, soap, etc.)

· All janitorial closets are to be kept clean, sanitary, and shall maintain a current Safety Data Sheet (SDS) binder for all chemicals used on-site, in compliance with OSHA Hazard Communication Standard (29 CFR 1910.1200). SDS binders must be accessible to all cleaning staff at all times during service hours and must be updated whenever a new chemical product is introduced.

POLICE RENDERINGS

Location 2.

Marsac Building – 445 Marsac Avenue All cleaning to be completed five (5) days per week, Monday through Friday from 6:00 AM until 8:00 AM.

Daily Cleaning Projects:

RESTROOMS (4):

· Empty all trash cans and dispose of in dumpster; replace liners and spot clean trash cans

· Restock all paper products and soap

· Clean and disinfect all restroom fixtures, dispensers, faucets, rails, sinks, toilets, and urinals

· Clean and disinfect all flush sensors and underside of all toilets

· Clean and disinfect all countertops

· Clean and disinfect all handrails and doorknobs

· Clean mirrors

· Wipe down partitions and walls

· Clean all interior glass doors, windows, and window ledges, as needed

· Vacuum all carpeting, including mats, if applicable

· Sweep, mop, and disinfect hard surfaced floors, if applicable

INTERIOR COMMON AREAS – CORRIDORS, HALLWAYS, STAIRS AND RAMPS

· Empty all trash cans and dispose of in dumpster; replace liners and spot clean trash cans

· Clean and disinfect all handrails and doorknobs

· Clean and disinfect tabletops and hard surfaced chairs, if applicable

· Clean and disinfect water fountains

· Clean all interior glass doors, windows, and window ledges, as needed

· Vacuum or sweep and mop all stairways

· Vacuum all carpeting, including mats, if applicable

· Sweep, mop, and disinfect hard surfaced floors, if applicable

ENTRANCES

· Empty all trash cans and dispose of in dumpster; replace liners and spot clean trash cans

· Clean and disinfect all handrails and doorknobs

· Clean all interior glass doors, windows, and window ledges, as needed

· Vacuum all carpeting, including mats, if applicable

· Sweep, mop, and disinfect hard surfaced floors, if applicable

CONFERENCE ROOM

· Empty all trash cans and dispose of in dumpster; replace liners and spot clean trash cans

· Clean and disinfect all handrails and doorknobs

· Clean and disinfect tabletops and hard surfaced chairs, if applicable

· Clean all interior glass doors, windows, and window ledges, as needed

COUNCIL CHAMBERS

· Clean and disinfect all handrails and doorknobs

· Clean and disinfect tabletops and hard surfaced chairs, if applicable

· Clean all interior glass doors, windows, and window ledges, as needed

· Vacuum all carpeting, in and around furniture, if applicable

· Sweep, mop, and disinfect hard surfaced floors, if applicable

KITCHEN AREA:

· Empty all trash cans and dispose of in dumpster; replace liners and spot clean trash cans

· Restock all paper products and soap

· Clean and disinfect all handrails and doorknobs

· Clean and disinfect all tables, countertops, and sinks using an EPA-registered disinfectant in accordance with the manufacturer's label instructions.

· Clean all interior glass doors, windows, and window ledges, as needed

· Sweep, mop, and disinfect hard surfaced floors, if applicable

ELEVATOR:

· Polish stainless steel, wipe down walls and doors, and disinfect buttons

· Clean and disinfect all handrails and doorknobs

· Vacuum all carpeting, including mats, if applicable

· Sweep, mop, and disinfect hard surfaced floors, if applicable

ADDITIONAL ITEMS:

· Spot cleaning

· All janitorial closets are to be kept clean, sanitary, and shall maintain a current Safety Data Sheet (SDS) binder for all chemicals used on-site, in compliance with OSHA Hazard Communication Standard (29 CFR 1910.1200). SDS binders must be accessible to all cleaning staff at all times during service hours and must be updated whenever a new chemical product is introduced.

MARSAC RENDERINGS

Location 3.

Library Center – 1255 Park Avenue All cleaning to be completed seven (7) days per week from 2:00 AM until 6:00 AM.

Daily Cleaning Projects:

RESTROOMS (9):

· Empty all trash cans and dispose of in dumpster; replace liners and spot clean trash cans

· Restock all paper products and soap

· Clean and disinfect all restroom fixtures, dispensers, faucets, rails, sinks, toilets and urinals

· Clean and disinfect all flush sensors and underside of all toilets

· Clean and disinfect all countertops

· Clean and disinfect all handrails and doorknobs

· Clean and disinfect water fountains as needed outside restrooms [(3) – one on each floor]

· Clean mirrors

· Wipe down partitions and walls

· Clean all interior glass doors, windows and window ledges, as needed.

· Vacuum all carpeting, including mats, if applicable

· Sweep, mop, and disinfect hard surfaced floors, if applicable

INTERIOR COMMON AREAS – CORRIDORS, ENTRANCE AND STAIRS:

· Empty all trash cans and dispose of in dumpster; replace liners and spot clean trash cans

· Clean and disinfect tabletops and hard surfaced chairs, if applicable

· Clean and disinfect all handrails and doorknobs

· Clean all interior glass doors, windows and window ledges, as needed.

· Vacuum or sweep and mop all stairways

· Vacuum all carpeting, including mats, if applicable

· Sweep, mop, and disinfect hard surfaced floors, if applicable

ELEVATOR:

· Polish stainless steel, wipe down walls and doors, and disinfect buttons

· Clean and disinfect all handrails and doorknobs

· Vacuum all carpeting, including mats, if applicable

· Sweep, mop, and disinfect hard surfaced floors, if applicable

FREE STANDING BOOKSHELVES – ALL LEVELS:

· Empty all trash cans and dispose of in dumpster; replace liners and spot clean trash cans

· Dust tops of all bookshelves**

· Vacuum all carpeting, including mats, if applicable

· Sweep, mop, and disinfect hard surfaced floors, if applicable ** Note: Please do not dust individual shelves. This is done by library staff.

PUBLIC SEATING (5) – ALL LEVELS:

· Empty all trash cans and dispose of in dumpster; replace liners and spot clean trash cans

· Clean and disinfect tabletops and hard surfaced chairs, if applicable

· Spot clean fabric chairs or couches as needed

· Vacuum all carpeting under tables and chairs, including mats, if applicable

· Sweep, mop and disinfect hard surfaced floors

PUBLIC COMPUTER STATIONS (2) – ALL LEVELS:

· Empty all trash cans and dispose of in dumpster; replace liners and spot clean trash cans

· Clean and disinfect tabletops and hard surfaced chairs, if applicable

· Vacuum all carpeting, including mats, if applicable

· Sweep, mop, and disinfect hard surfaced floors, if applicable

MEETING ROOMS 101, 201, AND 301:

· Empty all trash cans and dispose of in dumpster; replace liners and spot clean trash cans

· Restock all paper products and soap

· Clean and disinfect all handrails and doorknobs

· Clean and disinfect tabletops and hard surfaced chairs, if applicable

· Clean all interior glass doors, windows, and window ledges, as needed

· Clean and disinfect countertops and sink

· Vacuum all carpeting, including mats, if applicable

· Sweep, mop, and disinfect hard surfaced floors, if applicable

CHILDREN’S STORYTIME ROOM – LEVEL 1

· Empty all trash cans and dispose of in dumpster; replace liners and spot clean trash cans

· Clean and disinfect all handrails and doorknobs

· Clean all interior glass doors, windows and window ledges, as needed.

· Vacuum all carpeting, including mats, if applicable

· Sweep, mop and disinfect hard surfaced floors

KID’S MOUNTAIN READING AREA – LEVEL 1

· Spot clean fabric chairs, couches, and vinyl seating as needed

· Empty all trash cans and dispose of in dumpster; replace liners and spot clean trash cans

· Vacuum all carpeting, including mats, if applicable

· Sweep, mop, and disinfect hard surfaced floors, if applicable

YOUCREATE MEDIA LABS (2) – LEVEL 1

· Empty all trash cans and dispose of in dumpster; replace liners and spot clean trash cans

· Clean and disinfect all handrails and doorknobs

· Clean and disinfect tabletops and hard surfaced chairs, if applicable

· Clean all interior glass doors, windows and window ledges, as needed.

· Vacuum all carpeting, including mats, if applicable

· Sweep, mop, and disinfect hard surfaced floors, if applicable

LUCKY ONE’S COFFEE LOUNGE – LEVEL 1

· Empty all trash cans and dispose of in dumpster; replace liners and spot clean trash cans

· Clean and disinfect all handrails and doorknobs

· Clean and disinfect tabletops and hard surfaced chairs, if applicable

· Clean all interior glass doors, windows and window ledges, as needed.

· Sweep, mop and disinfect hard surfaced floors

READING ROOM – LEVEL 2

· Clean and disinfect all handrails and doorknobs

· Clean all interior glass doors, windows and window ledges, as needed.

· Clean and disinfect tabletops and hard surfaced chairs, if applicable

· Spot clean fabric chairs, couches, and vinyl seating as needed

· Dust tops of all bookshelves.**

· Vacuum all carpeting, including mats, if applicable

· Sweep, mop, and disinfect hard surfaced floors, if applicable

NORTH & SOUTH CONFERENCE ROOMS – LEVEL 2:

· Empty all trash cans and dispose of in dumpster; replace liners and spot clean trash cans

· Clean and disinfect all handrails and doorknobs

· Clean all interior glass doors, windows and window ledges, as needed.

· Vacuum all carpeting, including mats, if applicable

· Sweep, mop, and disinfect hard surfaced floors, if applicable

STUDY ROOMS (8) – LEVEL 2

· Empty all trash cans and dispose of in dumpster; replace liners and spot clean trash cans

· Clean and disinfect all handrails and doorknobs

· Clean all interior glass doors, windows, and window ledges, as needed

· Clean and disinfect tabletops and hard surfaced chairs, if applicable

· Spot clean fabric chairs, couches, and vinyl seating as needed

· Vacuum all carpeting, including mats, if applicable

· Sweep, mop, and disinfect hard surfaced floors, if applicable

STAFF OFFICES – LEVEL 2 (ONE time per week: Fridays):

· Empty all trash cans and dispose of in dumpster; replace liners and spot clean trash cans

· Clean and disinfect all handrails and doorknobs

· Clean all interior glass windows and doors as needed

· Spot clean fabric chairs, couches, and vinyl seating as needed

· Vacuum all carpeting, including mats, if applicable

· Sweep, mop, and disinfect hard surfaced floors, if applicable

STAFF KITCHEN – LEVEL 2 (ONE time per week: Fridays):

· Empty all trash cans and dispose of in dumpster; replace liners and spot clean trash cans

· Clean and disinfect all handrails and doorknobs

· Restock all paper products and soap

· Clean all interior glass doors, windows and window ledges, as needed.

· Vacuum all carpeting, including mats, if applicable

· Sweep, mop, and disinfect hard surfaced floors, if applicable

SANTY AUDITORIUM – LEVEL 3:

· Empty all trash cans and dispose of in dumpster; replace liners and spot clean trash cans

· Clean and disinfect all handrails and doorknobs

· Use blower to remove trash and debris from under/in-between seats

· Vacuum all carpeting, including mats, if applicable

· Sweep, mop and disinfect stage (once a month)

SANTY AUDITORIUM COMMUNITY SPACE – LEVEL 3:

· Empty all trash cans and dispose of in dumpster; replace liners and spot clean trash cans

· Clean and disinfect all handrails and doorknobs

· Clean all interior glass doors, windows and window ledges, as needed.

· Vacuum all carpeting, including mats, if applicable

· Sweep, mop, and disinfect hard surfaced floors, if applicable

KITCHEN – LEVEL 3:

· Empty all trash cans and dispose of in dumpster; replace liners and spot clean trash cans

· Restock all paper products and soap

· Clean all interior glass doors, windows and window ledges, as needed.

· Clean and disinfect countertops

· Clean and disinfect sink with stainless steel cleaner

· Vacuum all carpeting, including mats, if applicable

· Sweep, mop, and disinfect hard surfaced floors, if applicable

ADDITIONAL ITEMS:

· Spot cleaning

· Check and report on any maintenance issues (i.e., low on paper products, soap, etc.)

· All janitorial closets are to be kept clean, sanitary, and shall maintain a current Safety Data Sheet (SDS) binder for all chemicals used on-site, in compliance with OSHA Hazard Communication Standard (29 CFR 1910.1200). SDS binders must be accessible to all cleaning staff at all times during service hours and must be updated whenever a new chemical product is introduced.

LIBRARY RENDERINGS

Location 4.

Miners Hospital – 1354 Park Ave.

4a: (October 1 – March 1) All cleaning to be completed three (3) days per week, Monday, Wednesday, Friday from 5:00 AM until 6:00 AM.

4b: (June 1 – the first Monday in September (Labor Day)) All cleaning to be completed five (5) days per week, Monday through Friday from 9:00 AM until 10:00 AM.

For the purposes of this RFI and any resulting contract, "Labor Day" refers to the first Monday in September of each contract year. The City will provide the Contractor with an annual schedule of applicable dates at the start of each contract year.

Daily Cleaning Projects:

RESTROOMS (3):

· Empty all trash cans and dispose of in dumpster; replace liners and spot clean trash cans

· Restock all paper products and soap

· Clean and disinfect all restroom fixtures, dispensers, faucets, rails, sinks, toilets, and urinals

· Clean and disinfect all flush sensors and underside of all toilets

· Clean and disinfect all countertops

· Clean and disinfect all handrails and doorknobs

· Clean mirrors

· Clean all interior glass doors, windows, and window ledges, as needed

· Wipe down partitions and walls

· Vacuum all carpeting, including mats, if applicable

· Sweep, mop, and disinfect hard surfaced floors, if applicable

INTERIOR COMMON AREAS – CORRIDORS, ENTRANCES AND STAIRS:

· Empty all trash cans and dispose of in dumpster; replace liners and spot clean trash cans

· Clean and disinfect all handrails and doorknobs

· Clean all interior glass doors, windows, and window ledges, as needed

· Vacuum all carpeting, including mats, if applicable

· Sweep, mop, and disinfect hard surfaced floors, if applicable

OFFICES:

· Empty all trash cans and dispose of in dumpster; replace liners and spot clean trash cans

· Clean and disinfect all handrails and doorknobs

· Clean all interior glass doors, windows, and window ledges, as needed

· Vacuum all carpeting, including mats, if applicable

· Sweep, mop, and disinfect hard surfaced floors, if applicable

KITCHEN AREA:

· Empty all trash cans and dispose of in dumpster; replace liners and spot clean trash cans

· Restock all paper products and soap

· Clean and disinfect all handrails and doorknobs

· Clean and disinfect all tables, countertops, and sinks using an EPA-registered disinfectant in accordance with the manufacturer's label instructions.

· Clean all interior glass doors, windows, and window ledges, as needed

MEETING ROOMS:

· Clean and disinfect all handrails and doorknobs

· Clean all interior glass doors, windows, and window ledges, as needed

· Vacuum all carpeting, including mats, if applicable

· Sweep, mop, and disinfect hard surfaced floors, if applicable

ADDITIONAL ITEMS:

· Spot cleaning

· All janitorial closets are to be kept clean, sanitary, and shall maintain a current Safety Data Sheet (SDS) binder for all chemicals used on-site, in compliance with OSHA Hazard Communication Standard (29 CFR 1910.1200). SDS binders must be accessible to all cleaning staff at all times during service hours and must be updated whenever a new chemical product is introduced.

MINER’S HOSPITAL RENDERINGS

Location 5.

PC MARC – 1200 Little Kate Road All cleaning to be completed seven (7) nights per week from 9:00 PM until 1:00 AM.

Daily Cleaning Projects:

RESTROOMS (6):

· Empty all trash cans and dispose of in dumpster; replace liners and spot clean trash cans

· Restock all paper products and soap

· Clean and disinfect all handrails and doorknobs

· Clean and disinfect all restroom fixtures, dispensers, faucets, rails, sinks, toilets, and urinals

· Clean and disinfect all flush sensors and underside of all toilets

· Clean and disinfect all countertops

· Clean mirrors

· Clean all interior glass doors, windows, and window ledges, as needed

· Wipe down partitions and walls

· Vacuum all carpeting, including mats, if applicable

· Sweep, mop, and disinfect hard surfaced floors, if applicable

LOCKER ROOMS (2):

· Empty all trash cans and dispose of in dumpster; replace liners and spot clean trash cans

· Restock all paper products and soap

· Clean and disinfect all handrails and doorknobs

· Clean and disinfect all restroom fixtures, dispensers, faucets, rails, sinks, toilets, and urinals

· Clean and disinfect all flush sensors and underside of all toilets

· Clean and disinfect all countertops

· Clean mirrors

· Clean all interior glass doors, windows, and window ledges, as needed

· Clean and disinfect showers

· Check sauna and spot clean

· Wipe down lockers, partitions, and walls

· Vacuum all carpeting, including mats, if applicable

· Sweep, mop, and disinfect hard surfaced floors, if applicable

CHILDREN’S PLAYROOM AND RESTROOM (1):

· Empty all trash cans and dispose of in dumpster; replace liners and spot clean trash cans

· Restock all paper products and soap

· Clean and disinfect all handrails and doorknobs

· Clean and disinfect all restroom fixtures, dispensers, faucets, rails, sinks, and toilet

· Clean all interior glass doors, windows, and window ledges, as needed

· Clean and disinfect tabletops and hard surfaced chairs, if applicable

· Spot clean fabric chairs, mats, or couches as needed

· Clean and disinfect all flush handle and underside of toilet

· Clean mirrors

· Vacuum all carpeting, including mats, if applicable

· Sweep, mop, and disinfect hard surfaced floors, if applicable INTERIOR COMMON AREAS – CORRIDORS, CENTRAL SITTING AREAS, STAIRS, AND ENTRY DESK:

· Empty all trash cans and dispose of in dumpster; replace liners and spot clean trash cans

· Clean and disinfect all handrails and doorknobs

· Clean and disinfect tabletops and hard surfaced chairs, if applicable

· Clean and disinfect water fountains

· Spot clean fabric chairs, mats, or couches as needed

· Pick up any trash left in common areas that may have been missed by staff

· Clean all interior glass doors, windows, and window ledges, as needed

· Vacuum or sweep, mop and disinfect stairways

· Vacuum all carpeting, including mats, if applicable

· Sweep, mop, and disinfect hard surfaced floors, if applicable *NOTE: Please do not clean, dust, or wipe down any gym equipment (i.e., treadmills, elliptical, weights, etc.).

KITCHEN AREAS (3) & PARTY ROOM (1):

· Empty all trash cans and dispose of in dumpster; replace liners and spot clean trash cans

· Restock all paper products and soap

· Clean and disinfect all handrails and doorknobs

· Clean and disinfect all tables, countertops, and sinks using an EPA-registered disinfectant in accordance with the manufacturer's label instructions.

· Clean all interior glass doors, windows, and window ledges, as needed

· Vacuum all carpeting, including mats, if applicable

· Sweep, mop, and disinfect hard surfaced floors, if applicable

ELEVATOR:

· Polish stainless steel, wipe down walls and doors, and disinfect buttons

· Clean and disinfect all handrails and doorknobs

· Vacuum all carpeting, including mats, if applicable

· Sweep, mop, and disinfect hard surfaced floors, if applicable

STAFF OFFICES & CLIMBING WALL (cleaning on Fridays and Tuesdays ONLY):

· Empty all trash cans and dispose of in dumpster; replace liners and spot clean trash cans

· Clean and disinfect all handrails and doorknobs

· Clean all interior glass doors, windows, and window ledges, as needed

· Vacuum all carpeting in Climbing Zone*.

· Vacuum all carpeting, including mats, if applicable

· Sweep, mop, and disinfect hard surfaced floors, if applicable *NOTE: Mats will be stacked in different locations before each night.

ADDITIONAL ITEMS:

· Spot cleaning

· All janitorial closets are to be kept clean, sanitary, and shall maintain a current Safety Data Sheet (SDS) binder for all chemicals used on-site, in compliance with OSHA Hazard Communication Standard (29 CFR 1910.1200). SDS binders must be accessible to all cleaning staff at all times during service hours and must be updated whenever a new chemical product is introduced.

PC MARC RENDERING

Location 6.

Public Works West Building – 1053 Iron Horse Drive

6a: (November 1 – April 1) All cleaning to be completed seven (7) days per week from 8:00 AM until 12:00 PM.

6b: (April 1 – November 1) All cleaning to be completed five (5) days per week, Monday through Friday from 8:00 AM until 12:00 PM.

Daily Cleaning Projects:

RESTROOMS (6):

· Empty all trash cans and dispose of in dumpster; replace liners and spot clean trash cans

· Restock all paper products and soap

· Clean and disinfect all handrails and doorknobs

· Clean and disinfect all restroom fixtures, dispensers, faucets, rails, sinks, toilets, and urinals

· Clean and disinfect all flush sensors and underside of all toilets

· Clean and disinfect all countertops

· Clean mirrors

· Clean all interior glass doors, windows, and window ledges, as needed

· Wipe down partitions and walls

· Vacuum all carpeting, including mats, if applicable

· Sweep, mop, and disinfect hard surfaced floors, if applicable

LOCKER ROOMS (2):

· Empty all trash cans and dispose of in dumpster; replace liners and spot clean trash cans

· Restock all paper products and soap

· Clean and disinfect all handrails and doorknobs

· Clean and disinfect all restroom fixtures, dispensers, faucets, rails, sinks, toilets, and urinals

· Clean and disinfect all flush sensors and underside of all toilets

· Clean and disinfect all countertops

· Clean mirrors

· Clean and disinfect showers

· Clean all interior glass doors, windows, and window ledges, as needed

· Wipe down lockers, partitions, and walls

· Vacuum all carpeting, including mats, if applicable

· Sweep, mop, and disinfect hard surfaced floors, if applicable

INTERIOR COMMON AREAS – CORRIDORS, ENTRANCE AND STAIRS:

· Empty all trash cans and dispose of in dumpster; replace liners and spot clean trash cans

· Clean and disinfect all handrails and doorknobs

· Clean and disinfect water fountains

· Clean all interior glass doors, windows, and window ledges, as needed

· Vacuum or sweep, mop, and disinfect stairways

COMMON OFFICE AREAS – ADMIN ENTRY DESK, OFFICES [all three levels] (Cleaning on Tuesday and Thursday ONLY):

· Clean and disinfect all handrails and doorknobs

· Wipe down tables and counters

· Clean all interior glass doors, windows, and window ledges, as needed

· Clean and disinfect tabletops and hard surfaced chairs, if applicable

· Spot clean fabric chairs or couches as needed

· Vacuum all carpeting, including mats, if applicable

· Sweep, mop, and disinfect hard surfaced floors, if applicable

BREAK ROOM/KITCHEN (3):

· Empty all trash cans and dispose of in dumpster; replace liners and spot clean trash cans

· Restock all paper products and soap

· Clean and disinfect all handrails and doorknobs

· Clean and disinfect all tables, countertops, and sinks using an EPA-registered disinfectant in accordance with the manufacturer's label instructions.

· Clean all interior glass doors, windows, and window ledges, as needed

· Clean and disinfect doorknobs

· Vacuum all carpeting, including mats, if applicable

· Sweep, mop, and disinfect hard surfaced floors, if applicable

TRAINING ROOM in 1616 Shortline Road Housing Building (approximately [INSERT CORRECT SQUARE FOOTAGE] sq. ft.)

· Empty all trash cans and dispose of in dumpster; replace liners and spot clean trash cans

· Clean and disinfect doorknobs

· Clean and disinfect tabletops, countertops, and hard surfaced chairs, if applicable

· Vacuum all carpeting, including mats, if applicable

· Sweep, mop, and disinfect hard surfaced floors, if applicable

ELEVATOR:

· Polish stainless steel, wipe down walls and doors, and disinfect buttons

· Clean and disinfect all handrails and doorknobs

· Vacuum all carpeting, including mats, if applicable

· Sweep, mop, and disinfect hard surfaced floors, if applicable

ADDITIONAL ITEMS:

· Spot cleaning

· All janitorial closets are to be kept clean, sanitary, and shall maintain a current Safety Data Sheet (SDS) binder for all chemicals used on-site, in compliance with OSHA Hazard Communication Standard (29 CFR 1910.1200). SDS binders must be accessible to all cleaning staff at all times during service hours and must be updated whenever a new chemical product is introduced.

PUBLIC WORKS WEST RENDERINGS

Location 7.

Public Works East Building – 1053 Iron Horse Drive

7a: (November 1 – April 1) All cleaning to be completed seven (7) days per week from 1:00 PM until 4:00 PM.

7b: (April 1 – November 1) All cleaning to be completed five (5) days per week, Monday through Friday from 1:00 PM until 4:00 PM.

Daily Cleaning Projects:

RESTROOMS (2):

· Empty all trash cans and dispose of in dumpster; replace liners and spot clean trash cans

· Restock all paper products and soap

· Clean and disinfect all handrails and doorknobs

· Clean and disinfect all restroom fixtures, dispensers, faucets, rails, sinks, toilets, and urinals

· Clean and disinfect all flush sensors and underside of all toilets

· Clean and disinfect all countertops

· Clean mirrors

· Clean all interior glass doors, windows, and window ledges, as needed

· Wipe down partitions and walls

· Vacuum all carpeting, including mats, if applicable

· Sweep, mop, and disinfect hard surfaced floors, if applicable

INTERIOR COMMON AREAS – CORRIDORS, ENTRANCE AND STAIRS:

· Empty all trash cans and dispose of in dumpster; replace liners and spot clean trash cans

· Clean and disinfect water fountains

· Clean and disinfect all handrails and doorknobs

· Clean all interior glass doors, windows, and window ledges, as needed

· Vacuum or sweep, mop and disinfect stairways

· Vacuum all carpeting, including mats, if applicable

· Sweep, mop, and disinfect hard surfaced floors, if applicable

COMMON OFFICE AREAS (Cleaning on Tuesday and Thursday ONLY):

· Empty all trash cans and dispose of in dumpster; replace liners and spot clean trash cans

· Clean and disinfect all handrails and doorknobs

· Wipe down tables and counters

· Clean all interior glass doors, windows, and window ledges, as needed

· Clean and disinfect tabletops and hard surfaced chairs, if applicable

· Spot clean fabric chairs or couches as needed

· Vacuum all carpeting, including mats, if applicable

· Sweep, mop, and disinfect hard surfaced floors, if applicable

BREAKROOM/KITCHEN:

· Empty all trash cans and dispose of in dumpster; replace liners and spot clean trash cans

· Restock all paper products and soap

· Clean and disinfect all handrails and doorknobs

· Clean and disinfect all tables, countertops, and sinks using an EPA-registered disinfectant in accordance with the manufacturer's label instructions.

· Clean all interior glass doors, windows and window ledges, as needed.

· Vacuum all carpeting, including mats, if applicable

· Sweep, mop, and disinfect hard surfaced floors, if applicable

GARAGE BREAK ROOM (60 sq. foot area, Monday thru Friday ONLY):

· Empty all trash cans and dispose of in dumpster; replace liners and spot clean trash cans

· Clean and disinfect all tabletops

· Clean and disinfect all handrails and doorknobs

· Wipe down lockers, partitions, and walls

· Vacuum all carpeting, including mats, if applicable

· Sweep, mop, and disinfect hard surfaced floors, if applicable

ADDITIONAL ITEMS:

· Spot cleaning

· Check and report on any maintenance issues (i.e., low on paper products, soap, etc.)

· All janitorial closets are to be kept clean, sanitary, and shall maintain a current Safety Data Sheet (SDS) binder for all chemicals used on-site, in compliance with OSHA Hazard Communication Standard (29 CFR 1910.1200). SDS binders must be accessible to all cleaning staff at all times during service hours and must be updated whenever a new chemical product is introduced.

PUBLIC WORKS EAST RENDERING

Location 8.

Quinn’s Water Treatment Plant – 2800 Richardson Flat Road

All cleaning to be completed two (2) days per week, Monday and Thursday from 7:00 AM until 9:00 AM.

Daily Cleaning Projects:

BATHROOMS (4):

· Empty all trash cans and dispose of in dumpster; replace liners and spot clean trash cans

· Restock all paper products and soap

· Clean and disinfect all handrails and doorknobs

· Clean and disinfect all restroom fixtures, dispensers, faucets, rails, sinks, toilets and urinals

· Clean and disinfect all flush sensors and underside of all toilets

· Clean and disinfect all countertops

· Clean and disinfect showers

· Clean mirrors

· Clean and disinfect water fountains

· Wipe down partitions and walls

· Vacuum all carpeting, including mats, if applicable

· Sweep, mop, and disinfect hard surfaced floors, if applicable

LOCKER ROOM

· Empty all trash cans and dispose of in dumpster; replace liners and spot clean trash cans

· Clean and disinfect all benches and doorknobs

· Wipe down lockers, partitions, and walls

· Vacuum all carpeting, including mats, if applicable

· Sweep, mop, and disinfect hard surfaced floors, if applicable

LAB

· Restock all paper products and soap

· Clean and disinfect all handrails and doorknobs

· Vacuum all carpeting, including mats, if applicable

· Sweep, mop, and disinfect hard surfaced floors, if applicable

OFFICES

· Empty all trash cans and dispose of in dumpster; replace liners and spot clean trash cans

· Vacuum all carpeting, including mats, if applicable

· Sweep, mop, and disinfect hard surfaced floors, if applicable

KITCHEN

· Empty all trash cans and dispose of in dumpster; replace liners and spot clean trash cans

· Restock all paper products and soap

· Vacuum all carpeting, including mats, if applicable

· Sweep, mop, and disinfect hard surfaced floors, if applicable

ADDITIONAL ITEMS:

· Spot cleaning

· Check and report on any maintenance issues (i.e., low on paper products, soap, etc.)

· All janitorial closets are to be kept clean, sanitary, and shall maintain a current Safety Data Sheet (SDS) binder for all chemicals used on-site, in compliance with OSHA Hazard Communication Standard (29 CFR 1910.1200). SDS binders must be accessible to all cleaning staff at all times during service hours and must be updated whenever a new chemical product is introduced.

QUINN’S WATER TREATMENT PLANT RENDERINGS

Location 9.

Quinn’s Maintenance Building – 425 FJ Gilmore Way

All cleaning to be completed two (2) days per week, Monday and Thursday from 6:00 AM until 7:00 AM.

Daily Cleaning Projects:

RESTROOMS (1):

· Empty all trash cans and dispose of in dumpster; replace liners and spot clean trash cans

· Restock all paper products and soap

· Clean and disinfect all handrails and doorknobs

· Clean and disinfect all restroom fixtures, dispensers, faucets, rails, sinks, toilets, and urinals

· Clean and disinfect all flush sensors and underside of all toilets

· Clean and disinfect all countertops

· Clean mirrors

· Wipe down partitions and walls

· Vacuum all carpeting, including mats, if applicable

· Sweep, mop, and disinfect hard surfaced floors, if applicable

INTERIOR COMMON…