PCC - sheeting

The West Virginia Department of Corrections, through WV Correctional Industries, issued a Request for Quotations (RFQ PRI16000023) on June 9, 2016, for the procurement of white muslin sheeting materials to be delivered to Pruntytown Correctional Center in Grafton, West Virginia. The solicitation seeks quotations for three distinct line items: 15,000 yards of 66-inch T-130 white muslin with plain selvage in natural width and 50/50 poly/cotton blend, 4,000 yards of 54-inch T-130 white muslin with identical specifications, and 4,000 yards of 42-inch T-130 white muslin meeting the same standards. All materials must be first-quality goods only, with no irregulars or seconds accepted, and must be individually wrapped in plastic or cloth, skidded, and shrink wrapped for shipment via 28-foot trailer or smaller. Vendors must submit fabric samples to Steve Freed at Pruntytown Correctional Center by 3:00 PM on June 17, 2016, with quotation responses also due by this deadline. The required delivery date is 45 days after receipt of order on a FOB Destination basis, with delivery restricted to Monday through Thursday between 9:00 AM and 2:00 PM. Bidders may submit quotations through the OASIS system, U.S. Mail, email, or fax, and must provide unit prices and total prices for each line item. The State reserves the right to award the contract in whole or in part to qualified vendors, and all bidders must review and agree to the State of West Virginia's Master Terms and Conditions, provide their Federal Employer Identification Number, and confirm proper registration with applicable state agencies. Questions concerning the bid should be submitted to Jennifer L. Martin at Jennifer.L.Martin@wv.gov or (304) 558-6054, with all official responses issued as addenda to ensure all bidders receive identical information.

The solicitation documents do not specify any set-aside designations or restrictions limiting responses to particular types of organizations, such as disadvantaged enterprises or minority-owned businesses, nor is any incumbent vendor or current contractor identified in the available materials. No existing infrastructure or technology requiring vendor integration is referenced in the procurement documents. If submitted fabric samples do not match specifications, the Agency will return the fabrics at the vendor's expense and award the contract to the next lowest responsible bidder; similarly, if a vendor fails to deliver within the prescribed 45-day timeframe, the Agency reserves the right to cancel the award and purchase order and issue the contract to the next lowest responsible bidder. Payment terms are established as Net 30 with FOB Destination pricing. The specific award value or budget range for this procurement is not disclosed in the available solicitation documents; however, vendors should prepare quotations based on the total yardage requirements across the three line items totaling 23,000 yards of textile materials.