RFQ and Delivery Requirements Spec Sheet 030816.docx

This is a Request for Quotation (RFQ) and Delivery Requirements Specification issued by the State of West Virginia, Department of Corrections, for fabric procurement (RFQ PRI16000023). The RFQ solicits bids for sheeting fabric to be delivered to Pruntytown Correctional Center. Fabric samples must be submitted to Steve Freed at 2006 Trap Springs Road, Grafton, WV 26354 by 3:00 p.m. on June 17, 2016. All bids must be submitted by the bid opening date, with no late submissions accepted. The Agency reserves the right to award the bid in whole or in part. Vendors must deliver all goods within 45 days after receipt of order (ARO) on a FOB Destination basis. Delivery is restricted to Pruntytown Correctional Center during Monday through Thursday, 9:00 a.m. to 2:00 p.m., and the facility only accepts 28-foot trailers or smaller.

All fabric provided must be first-quality goods only, with no irregulars or seconds accepted. Rolls shall be individually wrapped, skidded, and shrink wrapped. If submitted fabric samples do not match specifications, the Agency will return the fabrics at the vendor's expense and award the contract to the next lowest responsible bidder. Similarly, if a vendor fails to deliver within the prescribed timeframe, the Agency reserves the right to cancel the award and purchase order and issue the contract to the next lowest responsible bidder. Bidders may submit quotations via the OASIS system, U.S. Mail, email, or fax. Questions concerning the bid should be submitted to Jennifer Martin at Jennifer.L.Martin@wv.gov, with all official responses issued as addenda to ensure all bidders receive identical information. No awards are official until the Agency issues an approved purchase order to the successful vendor.