PC26-14 Aggregate Road Materials

Parker County, Texas is seeking sealed bids for a fixed-price contract to procure aggregate road materials and related products for road and bridge construction applications. The procurement, designated as PC26-14, covers 32 types and grades of materials including topping rock, coverstone, screenings, manufactured sand, rip rap, flex base, hot mix asphalt concrete, and select fill, all of which must meet TxDOT specifications. Bids are due by December 10, 2025, at 10:00 AM Central Time, with a bid opening immediately following and an anticipated contract award date of December 22, 2025. The contract period will run from January 15, 2026, through January 14, 2027, with either party able to terminate with 30 days written notice. Evaluation criteria will include delivery time, vendor capability, reputation, past performance, and best bid price, rather than solely the lowest bid. Bidders must provide pricing for 33 line items, covering various materials with options for plant pickup and delivered materials at varying distances, and must specify demurrage charges and minimum time limits.

The solicitation does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Bidders must carry worker's compensation insurance and maintain general liability coverage of $100,000 per person and $300,000 per accident. Pricing adjustments are permitted with 30-day notice and manufacturer documentation, subject to commissioners court approval, with prices guaranteed for a minimum of 60 days or until contract end. The county is tax-exempt and will not include federal excise or state sales taxes in the contract. Bidders may opt into cooperative purchasing arrangements, allowing other governmental entities to piggyback under the same terms and conditions. While no specific budget range is detailed, the contract allows for as-needed purchases determined by seasonal road and bridge construction projects and precinct-specific requirements. The solicitation suggests the potential for multiple vendor awards based on pricing and proximity to job sites, indicating a flexible procurement approach for aggregate road materials.