Pavement Preservation Services

The City of Tallahassee, on behalf of Leon County, Florida, is issuing Invitation for Bid (IFB) 028-26-RM for Pavement Preservation Services on a countywide basis, with bids due March 19, 2026, at 2:30 PM. This procurement seeks a contractor to furnish labor, materials, equipment, and services necessary to provide pavement maintenance and rehabilitation services on an as-needed basis for roadways throughout the county. The scope of work encompasses chip seal applications (single, double, or triple), cape seal treatments, micro-surfacing, and crack sealing services involving the application of bituminous surface treatments to prepared road bases in conformance with County specifications. Specific deliverables include fog seal treatment for 50,000 square yards, micro-surface applications in single and double applications for 75,000 square yards each, polymer-modified chip seal in single and double applications for 75,000 square yards each, crack seal work for 10,000 linear feet, mobilization on a lump sum basis, and maintenance of traffic services for 12 days. All bidders must be prequalified by the City of Tallahassee in the Roads and Streets category and Underground Utilities and Excavation category at the time of bid opening, and the contractor must have been operating in Florida for at least four years with full-time personnel and equipment available 365 days per year to respond to warranty issues within 24 hours. The contract will be awarded to the lowest responsive and responsible bidder based on unit rate pricing (per square yard, per gallon, or per ton as applicable), with the anticipated award recommendation in March 2026 and Commission approval anticipated for March/April 2026. Questions and clarifications must be submitted by February 5, 2026, at 5:00 PM, with responses provided by February 12, 2026. The contract term is three years with two optional one-year extensions, and bids must be submitted electronically through the Bonfire platform (www.gobonfire.com).

Vendors seeking location preference points must qualify as a "local business" under a Local Vendor Affidavit by maintaining a fixed office or distribution point with a street address in the four-county area (Leon, Wakulla, Gadsden, and Jefferson Counties) for a minimum of six months prior to bid submission, holding all required business licenses from the four-county area, and employing at least one full-time employee or two part-time employees with primary residences in the region, or being at least fifty percent owned by local residents if the business has no employees. All bidders must submit mandatory compliance documentation including a Non-Collusion Affidavit, Human Trafficking Affidavit, Drug-Free Workplace Certification, Responsible Vendor Review Form, Vendor Conflict of Interest Disclosure Form, and Representations and Certifications with Federal Form W-9. A bid bond equal to 5% of the base bid and a performance bond equal to 100% of the contract price are required, and the contractor must maintain comprehensive general liability insurance ($2,000,000), automobile liability insurance ($1,000,000), and workers' compensation insurance with the City named as additional insured. The contractor shall provide a three-year warranty on chip seal and cape seal work covering all labor, materials, and traffic control to repair defective areas at no cost to the City, with liquidated damages assessed at $2,667.00 per calendar day for work continuing after the 180-day contract time expires. No specific budget or award value is disclosed in the solicitation documents, as award will be determined based on competitive unit pricing submitted by qualified contractors.