Pavement Evaluation & Maintenance Plan

Beaufort County is seeking a qualified firm to conduct a comprehensive Pavement Evaluation & Maintenance Plan through a Request for Qualifications (RFQ) released on March 5, 2025, with proposals due by April 8, 2025, at 3:00 pm EST. The project involves a detailed pavement condition survey and maintenance strategy for unincorporated Beaufort County roads, with optional scopes extending to secondary state routes and municipal roads in Hilton Head, Port Royal, Bluffton, and Beaufort. Key deliverables include a pavement condition survey, pavement condition indexing (PCI), development of a roadway priority list, and establishment of a ten-year fiscally constrained pavement maintenance and preservation program. The firm will be required to create databases for pavement markings, raised pavement markers, roadway signs, and sidewalks within county right-of-way. Proposal evaluation will focus on five critical criteria: qualifications, availability, methodology, reporting, and project understanding, with a 15-page qualification statement required. A non-mandatory virtual pre-proposal meeting is scheduled for March 18, 2025, to provide additional project details and answer potential vendor questions.

While no specific set-aside designations or restrictions on respondent types are explicitly mentioned in the documentation, the procurement appears to be a qualifications-based selection process open to professional engineering and infrastructure consulting firms. The project has an estimated annual allocation of $2 million, with the selected firm expected to develop comprehensive treatment alternatives including preservation, rehabilitation, and reconstruction strategies. The scope covers an extensive road network, including 834 road segments across unincorporated Beaufort County, totaling approximately 230.58 miles, with additional optional assessments for municipal roads spanning approximately 37.15 miles across various jurisdictions. No incumbent vendors are identified in the provided documentation. The selected firm will be required to provide geo-referenced data, update condition index databases, and prepare a comprehensive report with detailed recommendations, treatment methodologies, and a ten-year management plan. The county reserves the right to reject any proposals and will negotiate contract terms with the top-ranked firm.