Pavement Evaluation & Maintenance Plan - Beaufort County, South Carolina

This file contains a pavement evaluation dataset and associated Request for Qualifications (RFQ) for Beaufort County, South Carolina, seeking a qualified consulting firm to conduct a comprehensive pavement condition assessment and develop a long-term maintenance strategy. The project encompasses 834 road segments across unincorporated Beaufort County, totaling approximately 230.58 miles of roadway. Primary deliverables include a detailed pavement condition survey utilizing Pavement Condition Index (PCI) methodology, a summary of findings aligned with the Beaufort County Preservation Manual, development of a prioritized roadway maintenance list, and establishment of a ten-year fiscally constrained pavement maintenance and preservation program. Optional scope expansions include pavement evaluation of secondary state routes and municipal roads in the City of Beaufort, Town of Port Royal, Town of Bluffton, and Hilton Head Island (approximately 37.15 miles), as well as creation and evaluation of databases for pavement markings, raised pavement markers, roadway signs, and sidewalks within county right-of-way. The RFQ was released on March 5, 2025, with a mandatory submission deadline of April 8, 2025, at 3:00 pm EST. A non-mandatory virtual pre-proposal meeting is scheduled for March 18, 2025. Proposal evaluation will be based on five critical criteria: qualifications, availability, methodology, reporting, and project understanding, with a 15-page qualification statement required.

The project has an estimated annual allocation of $2 million, though no specific pricing structure or cost breakdown is provided in the current documentation. The procurement is structured as a qualifications-based selection process open to professional engineering and infrastructure consulting firms, with no incumbent vendors identified. The selected firm will be required to provide geo-referenced data, maintain and update condition index databases, and prepare comprehensive reports detailing treatment methodologies and alternatives including preservation, rehabilitation, and reconstruction strategies. Contract negotiations will be conducted with the top-ranked firm following evaluation. Beaufort County reserves the right to reject any or all proposals submitted.