Patrol tahoe emergency equipment, labor & installation

The City of Douglasville, Georgia, is seeking proposals for a Request for Proposal (RFP 2025_015) to purchase and install emergency equipment for twelve Chevrolet Tahoe PPV vehicles assigned to the patrol division of the Douglasville Police Department. The procurement specifically requires equipment manufactured by Whelen Manufacturing, Havis, Inc., Pro-Gard, and Westin, with installation to be performed by vehicle upfitters located within a seventy-mile radius. Proposers must be manufacturer-certified installers and submit two-part proposals: a technical proposal without cost information and a separate fee schedule. Evaluation criteria will include technical factors worth up to 100 points, assessing proposal responsiveness, technical experience, staff qualifications, company structure, client references, and geographic location. Key dates include an optional on-site appointment period from November 11-14, 2025, with contact to Lieutenant A. Haney, question submissions due by November 17, 2025, at 4:00 PM EST, and responses published on November 24, 2025. The proposal submission deadline is December 8, 2025, at 4:00 PM EST, with award notification to be made via Bidnet Direct.

Proposers must provide comprehensive documentation including completed E-Verify documentation, Contractors and Subcontractors Affidavits of compliance with the Georgia Security and Immigration Act, current occupational and business licenses, certificates of insurance, W-9 forms, and references from five prior clients with similar law enforcement vehicle installation projects completed within the last three years. No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the procurement documents. The vehicles will be delivered to the installation company after preliminary modifications like door painting, window tinting, and decal installation, with inspections conducted before, during, and after equipment installation. The city will not reimburse out-of-pocket expenses unless previously agreed upon, and all reimbursements will be charged against the total all-inclusive maximum price. While a specific budget range was not disclosed, the procurement involves outfitting twelve patrol vehicles with specialized emergency equipment, suggesting a potentially significant contract value for the successful vendor.