Patriot Guardens Trailer Relocation

The West Virginia Department of Administration Purchasing Division, on behalf of the WV Adjutant General's Office and WV Army National Guard's Construction and Facilities Management Office, is seeking a contractor to relocate three double-wide trailers from the CNR Tunnel in Gallagher, WV to the Patriot Guardens Apple Orchard Facility in Muddelty, WV. The procurement is a Centralized Request for Quote (CRFQ ADJ2500000030) with specific requirements for moving two 28'x70' trailers weighing approximately 88,200 lbs each and one 26'x52' trailer weighing approximately 60,840 lbs. The contractor must provide comprehensive relocation services, including disconnecting utilities, removing underpinning and decking, providing axles, securing furniture, and setting up trailers at the new location with concrete blocks. A mandatory pre-bid meeting was held on December 17, 2024, with technical questions due by December 20, 2024. The bid submission deadline has been extended to January 9, 2025, at 1:30 PM EST. Contractors must maintain Commercial General Liability Insurance of $1,000,000 per occurrence and Automobile Liability Insurance of $1,000,000 per occurrence. The contract term is fixed for 60 calendar days from the notice to proceed, with liquidated damages of $1,500 per day of delay.

No specific set-aside designations or restrictions for disadvantaged enterprises were mentioned in the solicitation documents. The procurement does not indicate any incumbent vendors or existing infrastructure requirements for integration. A bid bond of 5% of the total bid amount is required, along with performance and labor/material payment bonds of 100% of the contract value. The shipping location is specified as 4900 Scenic Highway in Summersville, WV, with invoicing to be sent to the Adjutant General's Office at 1703 Coonskin Drive in Charleston, WV. The solicitation uses commodity code 78101804 and requires vendors to submit pricing via an Exhibit "A" Pricing Page. While no specific budget range or award value was explicitly stated, the detailed requirements and bonding specifications suggest a substantial project scope. Vendors must carefully review the solicitation documents and complete all required forms, including acknowledging the addendum, to avoid bid disqualification.