Passenger vans

The West Virginia Department of Health and Human Resources (DHHR) is conducting a procurement for five new 2025 Ford Transit Passenger Vans for the William R. Sharpe Jr. Hospital located in Weston, West Virginia. The solicitation, identified as ARFQ WSH2500000001, requires vendors to provide fifteen-passenger vans with specific mandatory requirements including an All-Wheel Drive configuration, XLT trim package, medium high roof, 6-cylinder gasoline engine, and advanced features such as lane keeping system and blind spot assist. The procurement is structured as a one-time purchase with delivery required within 120 business days after receiving the purchase order, with vehicles to be delivered directly to the hospital. Potential vendors have until March 25, 2025, at 12:00 PM to submit questions, with the final bid due on April 1, 2025, at 1:30 PM EST. The contract will be awarded to the vendor submitting the lowest Grand Total price that meets all technical specifications, with each of the five vehicles required to be a different color. Vendors must submit bids through the wvOASIS system and comply with all specified technical and administrative requirements.

The solicitation includes provisions for federal funds procurement and emphasizes opportunities for small, minority, and women-owned businesses. Vendors must complete a Purchasing Affidavit confirming they have no outstanding monetary obligations to the state, with disqualification for debts exceeding $1,000. The procurement is subject to federal funds addendum requirements, which mandate affirmative steps to include small and minority businesses and provide preferences for goods produced in the United States. Vendors must be prepared to potentially comply with additional federal procurement regulations, including provisions related to minority businesses, women's business enterprises, and labor surplus area firms. While no specific budget range is explicitly stated, the procurement involves the purchase of five passenger vans, which suggests a significant but not extraordinarily high-value contract. The solicitation allows for equivalent vehicle alternatives to the Ford Transit, providing some flexibility for potential bidders while maintaining core specifications. Vendors must also be prepared to complete an Equal Employment Opportunity Program (EEOP) Utilization Report as part of the procurement process.