Parts/Repair for Heavy, Landscaping, Small Equipment

The City of Pittsburgh's Office of Management and Budget, acting on behalf of the Department of Public Works, is soliciting bids for parts and repair services for heavy, landscaping, and small equipment through Invitation for Bid #2025-IFB-139. The procurement seeks comprehensive repair and parts services for over 40 different equipment manufacturers, including brands like Agrimetal, Alamo, John Deere, and Kubota. Bidders must provide detailed labor rates for both on-site and in-shop repairs, with specific pricing for each manufacturer and service type. The contract period runs from June 1, 2025, through October 31, 2026, with options for two additional one-year renewals. All bid submissions must be electronically submitted through the ProcureNow portal by May 30, 2025, at 2:00 pm, and must include complete pricing tables covering labor rates for two contract years. Bidders are required to provide percentage discounts for full catalogs, with all discounts to include delivery, handling, and freight costs.

The City has established specific participation goals for minority-owned business enterprises (MBE) at 18%, women-owned business enterprises (WBE) at 7%, and veteran-owned business enterprises (VBE) at 5%. Bidders must submit various required documentation, including a vendor contact sheet, registration form, W-9, and an Equal Opportunity Review Commission (EORC) participation form. The procurement covers jurisdictions in Allegheny County and Philadelphia City, with a focus on comprehensive equipment maintenance and repair services. While no specific budget range is explicitly stated, the bid's comprehensive nature suggests a significant potential contract value covering multiple equipment types and repair scenarios. The procurement appears designed to establish a flexible, long-term partnership for equipment maintenance across various municipal departments, with a strong emphasis on inclusive business practices and competitive, transparent pricing structures.