Part C of IDEA Mediation

The Washington State Department of Children, Youth, and Families (DCYF) is conducting a Request for Qualifications and Quotations (RFQQ No. 27-DCYF-EL-001) for Part C of IDEA Mediation services targeting parents, early intervention service contractors, and service providers across multiple counties including Franklin, Grant, Grays Harbor, Chelan, and Yakima Counties. The procurement seeks qualified contractors to provide comprehensive mediation intake, assignment, and debriefing services, conduct mediation sessions, and facilitate Individual Family Service Plan (IFSP) Team meetings. Contractors must have extensive mediation experience, with evaluation criteria scoring 45 points for Technical Proposal, 45 points for Management Proposal, and 10 points for Cost Proposal. Required qualifications include specific mediator training and knowledge of relevant laws and regulations. The solicitation has a pre-bid conference scheduled for July 28, 2025, at 3:00 p.m., with proposals due by August 14, 2025, at 4:00 p.m. Pacific Time. The contract performance period runs from September 1, 2025, through June 30, 2026, with potential amendments extending through June 30, 2031.

The DCYF has established voluntary numerical participation goals for this procurement, including 10% for Office of Minority and Woman-Owned Businesses (OMWBE), 1% for Veteran-Owned Businesses, and 20% for Washington Small Businesses. An additional 5 preference points are available for bidders who do not require employees to sign mandatory individual arbitration clauses. Bidders must provide comprehensive documentation including Bidder Certification and Assurances, administrative requirements, technical and management responses, and cost proposals. The total contract amount will not exceed $60,000.00, with $30,000 allocated per fiscal year, and is fully funded by federal funds (ALN #84.181). Contractors must be prepared to provide required insurance coverage, comply with non-discrimination requirements, and commit to using the specific staff identified in their proposal, with DCYF approval required for any personnel substitutions. The solicitation emphasizes worker rights, pay equality, and ethical business practices throughout the procurement process.