NW 1ST street complete streets improvement local agency program (LAP) project

The Santa Rosa County Board of County Commissioners is issuing Invitation to Bid No. 26-015 for comprehensive Parks Landscape Services across eight park locations in Santa Rosa County, Florida, including Bagdad Mill Site Park, Benny Russell Park, Santa Rosa Sportsplex, PARA Football facilities, Santa Rosa Soccer facilities, Tiger Point Park, East Milton Park, and Pace Area Recreational Park. The procurement seeks qualified landscape contractors to provide complete lawn and grounds maintenance services including mowing, trimming, edging, sweeping, and weeding of entrance areas, grassy areas, flower beds, hedges, shrubs, parking areas, sidewalks, and trash container areas, along with continuous maintenance of automatic and manual irrigation systems, trees, shrubs, flowers, turf and groundcover, block and rock walls, open space areas, drainage improvements, concrete areas, decorative paving, wood structures, sloped areas, stairways, embankments, and adjacent public sidewalk surfaces for litter, debris, and weed removal. The contract requires 32 mowing cuts per year with seasonal frequency variations: one monthly visit from October through February, two monthly visits in September and March, and weekly visits (four times monthly) from April through August. Contractors must provide all equipment, tools, labor, supervision, and insurance necessary to perform services, with work to be completed on the same day services are provided. Electronic bid submissions are due by 10:00 a.m. on Tuesday, February 24, 2026, through the Santa Rosa County e-Procurement Portal at https://procurement.opengov.com/portal/santarosafl, with questions accepted through 12:00 p.m. on Tuesday, February 17, 2026. The contract is for one year from the date of full execution, with options for up to four additional one-year renewals upon mutual written agreement. Prospective contractors must have a minimum of three years' experience in commercial landscaping and property maintenance, provide five professional references, inspect all park sites, and submit pricing on a per-visit and annual lump-sum basis for each park location. Bid security of five percent of the base bid, provided as a certified check or bid bond, must accompany all submissions.

Santa Rosa County does not designate specific set-asides for disadvantaged business enterprises but actively encourages participation from small businesses, minority-owned businesses, women-owned businesses, and disadvantaged business enterprises, and does not discriminate based on race, color, religion, national origin, disability, sex, or age in contract administration. Successful contractors must maintain workers' compensation insurance meeting Florida statutory requirements with employer's liability coverage of $100,000 per accident and $500,000 per policy for occupational disease, commercial general liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, and business auto liability insurance with minimum limits of $500,000 per occurrence, with Santa Rosa County named as additional insured on all policies. Additional submission requirements include proof of current Florida State Contractor License under Chapter 489, Florida Statutes, Certificate of Authority from the Florida Division of Corporations, a notarized sworn statement regarding public entity crimes, current certificate of insurance or letter of insurability, and a conflict of interest certification. The Santa Rosa County Board of County Commissioners reserves the right to waive bid irregularities, reject any or all bids for documented reasons, add or delete items from the contract, and award the contract to the bid determined to be in the best interest of Santa Rosa County. No incumbent vendor information has been identified in the available documentation. The contract award value has not been specified in the procurement materials; compensation shall be established through the competitive bidding process, with invoicing due within thirty days of work completion and payment processed in accordance with the State of Florida Local Government Prompt Payment Act, contingent upon annual appropriation by the County Commission.