Paint, purchase and delivery, term contract

Palm Beach County's Board of County Commissioners Purchasing Department has issued a Request for Quotation (RFQ) for a paint purchase and delivery term contract, seeking firm, fixed pricing for a comprehensive range of paint products and related coatings. The procurement encompasses 27 distinct line items covering specialized paint types including rust inhibitor primers, exterior elastomeric coatings, wood sealers, varnishes, polyurethane finishes, alkyd and latex paints in multiple sheens, epoxy coatings, traffic paints, masonry sealers and waterproofers, hammered metal coatings, wood stains, and primer-in-one products, primarily available in 1-gallon and 5-gallon containers. Quoters must submit unit prices with two decimal points, including all shipping and freight charges, with delivery required within two calendar days of receiving a delivery order to locations within Palm Beach County at F.O.B. destination. All products must comply with Florida state regulations regarding volatile organic compounds, contain no lead or mercury, meet OSHA standards, and include factory/manufacturer warranties effective upon delivery and acceptance. The contract shall be issued for a twelve-month initial term with options to renew for four additional twelve-month periods, subject to mutual written agreement and appropriation of funds. The submission deadline is April 7, 2022, at 4:00 p.m. Palm Beach County local time, and the county will award the contract on an item-by-item basis to the lowest responsive and responsible quoter, though it reserves the right to reject quotes resulting in awards of less than $1,000 due to administrative costs and complexity.

Palm Beach County offers preferences for Small, Minority, and Women-owned Business Enterprises (S/M/WBE) certified at the time of quote submission, with qualified small businesses within 10 percent of the lowest responsive bid receiving award consideration; additionally, a 5 percent local preference is available for quoters with permanent places of business in Palm Beach County or the Glades, provided they submit a valid Business Tax Receipt and completed Certification of Business Location form. All quoters must be registered in the County's Vendor Self Service system, and if using subcontractors, must ensure all subcontractors are similarly registered. The county requires compliance with the E-Verify employment eligibility verification system, criminal history records checks for applicable personnel, and adherence to commercial non-discrimination policies as outlined in Resolution 2017-1770. No specific incumbent vendors or current contractors are identified in the solicitation materials, and no particular budget range or award value is disclosed; however, the county's practice of awarding contracts on an item-by-item basis to the lowest responsive and responsible quoter indicates that awards may vary depending on the specific paint products and quantities required by county operations.