Paging Services

Fairview Developmental Center is seeking a comprehensive paging services contract through Invitation for Bid (IFB #FV169010) for lease, airtime, repair, and maintenance of paging equipment. The procurement involves providing 115 Motorola Unication Alphanumeric pagers, 60 two-button digital pagers, one programming cradle, five Cap Code Group numbers, and one transmitter with statewide coverage capabilities. Contractors must offer 24/7 technical support, provide spare pagers at no additional cost, replace non-functioning units promptly, and ensure ability to receive pages from touch-tone phones and Air Messenger Pro paging software. The bid submission deadline is May 25, 2016, at 2:00 p.m., with an optional site inspection available by contacting the Communications Supervisor. Evaluation criteria include responsiveness, responsibility, and lowest bid, with a 5% Small Business Preference applied to certified small business submissions. The contract term is scheduled from July 1, 2016, through June 30, 2018, with a Notice of Intent to Award planned for May 27, 2016, and a proposed award date of June 3, 2016.

The procurement includes specific set-aside and certification requirements for bidders, particularly emphasizing small business and disadvantaged business enterprise (DVBE) participation. Bidders must be certified through the Department of General Services, Office of Small Business and DVBE Certification, and provide documentation of their status. Mandatory certifications include the Contractor Certification Clauses (CCC-307), Darfur Contracting Act Certification, and compliance with nondiscrimination, drug-free workplace, and environmental regulations. Bidders must submit three references for similar services performed within the last five years and provide a comprehensive set of documentation, including a Payee Data Record, Small Business Identification Questionnaire, and general liability insurance certificate. While specific budget ranges are not explicitly stated, the pricing structure is based on per-pager monthly rates across two fiscal years, with payment to be made in arrears. Potential bidders must demonstrate the capability to meet all technical specifications and service requirements outlined in the scope of work.