P25001422 Hawaii Electronic Disease Surveillance System

The State of Hawaii Department of Health (DOH) is soliciting proposals for a comprehensive Electronic Disease Surveillance System (EDSS) modernization project through RFP No. HTH131-2025-01. The procurement seeks to replace the current legacy Maven system with a new platform that meets Centers for Disease Control and Prevention (CDC) standards and provides enhanced functionality for notifiable disease case management. Key deliverables include system implementation, data migration, integration with existing DOH systems like Rhapsody and Power BI, and support for multiple disease programs including Disease Investigation, Immunization, Lead Prevention, and Chronic Disease. The project requires a US-based vendor with proven EDSS implementation experience in at least two other public health jurisdictions, with a comprehensive Requirements Traceability Matrix (RTM) detailing technical, functional, and architectural specifications. Proposals are due March 18, 2025, at 4:30 PM HST via the state's eProcurement system (HIePRO), with a pre-proposal conference scheduled for February 18, 2025, and questions due February 19, 2025. The evaluation criteria include a 220-point scoring system covering Experience and Staffing (60 points), Project Approach - Methodology (65 points), Proposed Approach - System (50 points), and Cost (45 points).

The contract has an initial two-year term with four optional one-year extensions, totaling a potential six-year engagement. There are no specific set-aside designations mentioned, but vendors must be registered to do business in Hawaii and comply with state procurement regulations. The DOH has budgeted approximately $2 million for the initial system integrator services, including licenses and hosting costs for the first 12-month implementation and maintenance support, with less than $1 million annually allocated for ongoing enhancements and operations. The project will be federally funded for the initial two-year term, with subsequent extensions contingent on federal and/or state funding availability. The implementation timeline anticipates a contract start in June 2025, with Phase 1 implementation by February 2026, Phase 2 by June 2026, and full transition to maintenance and operations by August 2026. The current system is provided by Conduent, which will be replaced by the new vendor. Vendors must demonstrate compliance with extensive cybersecurity requirements, including maintaining $10 million in cyber liability insurance and implementing robust data protection measures for protected health information.