Attachment D Proposal Offer Form OF2.pdf
PDF 196 KB Posted
- Solicitation number
- P25001422
- Issued by
- Honolulu County, Hawaii
About this file
This is a Proposal Offer Form (Attachment D) for RFP No. HTH131-2025-01 for Electronic Disease Surveillance System Modernization. The document outlines 47 deliverables spanning planning, development, implementation, and maintenance phases, with work beginning in Q2 2025 and extending through Q3 2026 for the initial implementation phase. The contract has an initial term of 24 months with four optional 12-month extension periods. Key deliverables include project management plans, software development guides, system security plans, data conversion and migration, user acceptance testing, operational readiness testing, training, and maintenance and operations activities.
The pricing structure requires vendors to submit fixed price proposals that must be inclusive of all taxes, fees, licenses, and costs associated with service delivery. The Component Table breaks down pricing into major project phases including Planning and Discovery, UAT completion, ORT completion, Go-live completion, post go-live stabilization, and Maintenance & Operations. Vendors must provide separate pricing for the initial 24-month term and each of the four 12-month extension options in the Total Estimated Cost Summary section.
View the file
Other files
Show all 14
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
ATTACHMENT D – PROPOSAL OFFER FORM OF2
The following fixed price proposal is hereby submitted for RFP No. HTH131-2025-01 for Electronic Disease Surveillance System Modernization.
The proposed price(s) submitted below shall be paid to the selected Contractor. No other request for payment shall be honored. The proposed price shall be inclusive of taxes, fees, licenses, and all other costs associated with successful delivery of services.
The services detailed in the Scope of Work should form the basis for the proposal price. The detailed components included in the proposal should coincide with component description in the price table. The schedule expectations below are the State's estimate and subject to finalization and revision with the Offeror.
Deliverable Table:
Ref. Deliverable Expected CY Quarter
Expected Minimum Frequency of
Updates
RFP
Section
D1 Project Management Plan (D1) Q2 2025 monthly 3.1
D2 DDI Project Work Plan (D2) Q2 2025 monthly 3.2
D3 Kickoff Presentation (D3) Q2 2025 no 3.3
D4 Project Status Reports (D4) Q2 2025 weekly 3.4
D5 Project Status Updates (D5) Q2 2025 monthly 3.5
D6 OCM Plan (D6) Q2/3 2025 monthly 3.10
D7 EDSS Software Development Guide (D7) Q2/3 2025 annually & as needed 4.1
D8 EDSS RTM (D8) Q2/3 2025 monthly 4.1
D9 Solution Architecture Document (D9) Q2/3 2025 twice annually & as needed 4.1
D10 Functional Solution Design Document (D10) Q2/3 2025 twice annually & as needed 4.1
D11 Technical Solution Design Document (D11) Q2/3 2025 twice annually & as needed 4.1
D12 Database Development Plan (D12) Q3 2025 twice annually & as needed 4.1
D13 System Security Plan (D13) Q4 2025 quarterly thru go-live 4.1
D14 Business Continuity and Disaster Recovery Plan (D14) Q4 2025 annually & as needed 4.1
D15 Configuration Management Plan (D15) Q2/3 2025 monthly 4.2
D16 Defect Remediation Reports (D16) Q3 2025 monthly 4.2
D17 Data Conversion and Migration Plan (D17) Q3 2025 monthly thru go-live 4.3
D18 Data Conversion and Migration Test Plan (D18) Q3 2025 monthly thru go-live 4.3
D19 Data Conversion and Migration Test Results Reports (D19) Q3 2025 as needed 4.3
D20 Test Plan (D20) Q3 2025 monthly thru go-live 4.4
D21 Solution Test Documentation and Results Report (D21) Q4 2025 as needed 4.4
D22 UAT Plan (D22) Q4 2025 monthly thru go-live 4.5
D23 UAT Results Report (D23) Q1 2026 no 4.5
D24 ORT Playbook (D24) Q4 2025 as needed 4.6
D25 ORT Results and Readiness Assessment (D25) Q1 2026 no 4.6
D26 ORT Solution Demonstration (D26) Q1 2026 no 4.6
D27 Training Plan (D27) Q3 2025 monthly thru go-live 4.7
D28 Training Materials (D28) Q4 2025 monthly thru go-live 4.7
D29 Training Delivery (D29) Q4 2025 monthly thru go-live 4.7
D30 User Training Report (D30) Q2 2025 no 4.7
D31 Implementation Plan (D31) Q3 2025 monthly thru go-live 4.8
D32 Implementation Readiness Assessment (D32) Q1 2026 no 4.8
D33 Implementation Report (D33) Q1/2 2026 no 4.8
D34 DDI Closeout Report (D34) Q3 2026 no 4.9
O1 M&O Plan (O1) Q2 2026 monthly in M&O 5.2
O2 M&O Work Plan and Schedule (O2) Q2 2026 monthly in M&O 5.2
O3 M&O Status Report (O3) Q3 2026 monthly in M&O 5.2
O4 Batch Jobs Exceptions Report (O4) Q3 2026 monthly in M&O 5.2
O5 Infrastructure and Solution Software Support Plan (O5) Q3 2026 monthly in M&O 5.2
O6 Defect Remediation Report (O6) Q3 2026 monthly in M&O 5.2
O7 System Security Plan (O7) - annually in M&O 5.2
O8 Security Test (O8) Q3 2026 annually in M&O 5.2
O9 Business Continuity and Disaster Recovery Plan (O9) Q3 2026 annually in M&O 5.2
O10 Disaster Recovery Test (O10) Q3 2026 annually in M&O 5.2
O11 Training Materials (O11) Q3 2026 quarterly in M&O 5.2
O12 EDSS Functional Standards Review Management Plan (O12) Q3 2026 no 5.2
O13 EDSS Functional Standards Review Documentation (O13) Q3 2026 no 5.2
Component Table
Component Initial Term (24 months)
Extension Option 1 (12 additional months)
Extension Option 2 (12 additional months)
Extension Option 3 (12 additional months)
Extension Option 4 (12 additional months)
a. Planning and Discovery
b. UAT completion
c. ORT completion
d. Go-live completion
e. Completion of post golive activities and documentation (stabilization completion)
f. Post-implementation Maintenance and Operations (initial M&O year)
g. Extension Option Maintenance and Operations per year after the initial M&O year).
Total Estimated Cost Summary
Initial Term (24 months)
Extension Option 1 (12 additional months)
Extension Option 2 (12 additional months)
Extension Option 3 (12 additional months)
Extension Option 4 (12 additional months)
Note: Pricing shall be inclusive of taxes, fees, licenses, and all other costs associated with successful delivery of services.
File details come from the government source that posted it. Updated .