Overhead Door, Fire Doors, Smoke Barriers, and Fire Barriers Preventative Maintenance

The Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services division is seeking bids for preventative maintenance and repair services for overhead doors, fire doors, smoke barriers, and fire barriers at Austin State Hospital. The scope of work encompasses routine maintenance on 18 overhead and garage doors with operators, 21 counter shutters, 3 dock levelers, 1 drive-in freezer door, 4 fire doors requiring annual drop test certification, 194 fire barriers, and 776 smoke barriers. Services must be performed Monday through Friday between 7 a.m. and 4 p.m. Central Time, with a four-hour response time for standard service calls and one-hour response for emergencies. Bidders must demonstrate a minimum of three years of relevant experience and provide three verifiable references. The evaluation criteria will focus on meeting Invitation for Bids (IFB) requirements, ability to meet performance delivery requirements, and pricing. Optional on-site visits were scheduled for December 3-4, 2025, with a questions deadline of December 8, 2025, and responses due December 19, 2025. The initial contract term will run from September 1, 2025, through August 31, 2026, with two optional one-year renewals and potential extension for up to one additional year.

The procurement includes a Historically Underutilized Business (HUB) Subcontracting Plan with a 32.9 percent HUB utilization goal for Special Trades contracts. All respondents, regardless of HUB certification status, must submit a completed HUB Subcontracting Plan demonstrating good-faith efforts to include HUBs in subcontracting opportunities, with a courtesy review deadline of December 12, 2025. Contractors must maintain comprehensive insurance coverage, including workers' compensation, commercial general liability ($1,000,000 per occurrence), commercial automobile liability ($1,000,000), professional liability ($1,000,000), and umbrella liability ($1,000,000). Pricing must be submitted on a firm, fixed-price basis using the provided Pricing Sheet, with potential price adjustments at HHSC's discretion based on the Consumer Price Index (CPI) or Federal Minimum Wage adjustments. The contract will require detailed pricing including a lump sum bid for preventative maintenance, standard, overtime, and emergency hourly labor rates, and a parts markup percentage not to exceed 20 percent. While no specific contract value is explicitly stated, the comprehensive requirements and multiple service components suggest a significant potential contract value for the selected vendor.