Overhead Crane Inspections and Preventative Maintenance

The State of New Hampshire Department of Military Affairs and Veterans Services (DMAVS) has issued Request for Bid (RFB-DMAVS-2026-07) to procure comprehensive overhead crane inspection and preventative maintenance services across five National Guard facilities. The procurement seeks qualified vendors to provide all labor, materials, equipment, supplies, and transportation necessary to inspect, test, adjust, and maintain 13 overhead cranes (ranging from 1 to 15 tons in capacity) located at facilities in Concord, Littleton, Hooksett, and Rochester. All inspections must comply with OSHA 1910.179 requirements and Original Equipment Manufacturer (OEM) recommendations, with deliverables including detailed documentation of all discrepancies and deficiencies, comprehensive inspections of crane functionality, runways, structures, bridge sections, trolleys, electrification systems, and hooks. The contract term commences upon Governor and Council approval for three years with two optional one-year extensions at the State's sole discretion, and minor repairs conducted during maintenance and testing are included in the contract scope, while major repairs require separate written quotations with a maximum 10 percent markup on parts. The bid closing date is May 17, 2026, at 12:00 PM EST, with an optional, non-mandatory site visit and bidders' conference scheduled for April 22, 2026, in Concord; the final day for submitting questions is April 29, 2026, at 3:00 PM EST, with state responses posted by May 6, 2026. Award will be made to the vendor meeting established criteria and providing the lowest cost based on a base contract price with a $35,000 allowance for unforeseen conditions, with bid prices remaining firm for the entire contract period and quoted in US dollars with F.O.B. Destination pricing.

Vendors must register with the New Hampshire Bureau of Purchase and Property, possess current vendor status, comply with Secretary of State registration requirements if applicable, meet federal debarment requirements through the System for Awards Management, and provide proof of comprehensive general liability insurance of not less than $1,000,000 per occurrence and $2,000,000 aggregate before contract award, along with workers' compensation insurance as required by state law. Additionally, successful vendors must submit a contract bond equal to 100 percent of the contract amount issued by a company licensed in New Hampshire and listed on the Treasury's acceptable surety companies list, maintain automobile liability insurance of $250,000 per person bodily injury and $500,000 per occurrence bodily injury with $50,000 property damage liability, and comply with multiple federal and state requirements including nondiscrimination statutes, drug-free workplace standards, the Copeland Anti-Kickback Act, Contract Work Hours and Safety Standards Act, Buy America provisions under the Infrastructure Investment and Jobs Act, and prohibitions on covered telecommunications equipment. The request for bid document does not specify an incumbent contractor, set-aside designations, or disadvantaged enterprise restrictions, nor does it disclose an exact contract value; however, the contract includes a $35,000 allowance for unforeseen conditions and owner-initiated changes, with payment made monthly based on certified and approved estimates of work performed, a five percent retainage held until final contract completion, and final payment due within thirty days of acceptance via ACH transfer.