Outside Elevator Maintenance & Repairs Contract Open-End PCC

The West Virginia Division of Corrections and Rehabilitation is soliciting bids for an open-end contract (ARFQ 0608 DCR2200000118) to provide outside elevator maintenance and repairs services at Pruntytown Correctional Center located at 2006 Trap Springs Road, Grafton, West Virginia. The contract covers preventative and corrective maintenance services for three wheelchair platform lifts (750-pound capacity, two landings each) located in the Administration I, Administration II, and Medical Buildings. Required services include bi-annual inspections, quarterly preventative maintenance, annual safety and no-load tests, and 24/7/365 emergency response capability. Vendor technicians must be factory-trained with a minimum of three years' experience and hold a valid West Virginia Contractors License. Pricing shall consist of separate flat rates for preventative maintenance occasions, hourly rates for regular labor (8:00 a.m. to 5:00 p.m., Monday-Friday), overtime labor (5:01 p.m. to 7:59 a.m. weekdays and weekends), holiday labor, and emergency labor, plus a vendor-quoted markup on parts (estimated baseline $5,000 annually) with documented cost pass-through and no markup on shipping. The mandatory pre-bid meeting was held on March 15, 2022, at 10:00 AM EST at Pruntytown Correctional Center Administration Building #1, with vendor questions due by March 22, 2022, at 2:00 p.m. EST. Bids were sealed and submitted by April 1, 2022, at 4:00 p.m. EST, with bids opening on April 4, 2022, at 10:00 a.m. EST. The contract term is one year with renewal options for up to four successive one-year periods upon mutual written consent, with renewal requests due 30 days prior to contract expiration. Award will be made to the vendor providing the lowest overall total cost.

No set-asides or restrictions on organizational types responding to this procurement are identified in the solicitation documents. No incumbent vendor or current contractor information is listed. The solicitation requires all vendors to submit a Purchasing Affidavit certifying compliance with West Virginia Code financial and employment obligation standards, including no monetary debt exceeding one thousand dollars in aggregate and non-default status on state and local obligations. A Drug Free Workplace Conformance Affidavit (WV-73) must also be submitted in compliance with West Virginia Code 21-1D-5. The apparent successful vendor must provide a performance bond and labor/material payment bond equal to 100 percent of the contract value, a two-year maintenance bond, and maintain Commercial General Liability Insurance of at least $1,000,000 per occurrence and Automobile Liability Insurance of at least $1,000,000 per occurrence, with the State listed as an additional insured. A 12-month warranty on all labor performed and manufacturer's warranty on parts are mandatory. The contract requires prior agency approval for parts purchases exceeding $2,500, and the agency reserves the right to competitively bid major repairs. No specific budget amount or award value range is disclosed in the solicitation documents.