Final_ARFQ_0608_DCR2200000118_1_WV_ARFQ_FORM.PDF
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- Solicitation number
- ARFQ 0608 DCR2200000118 2
- Issued by
- Summers County, West Virginia
About this file
This is an Agency Request for Quote (ARFQ) issued by the West Virginia Division of Administrative Services on behalf of the Division of Corrections and Rehabilitation for Pruntytown Correctional Center to establish an open-end master agreement for outside elevator maintenance and repairs services. The solicitation seeks both preventative and corrective maintenance services, including labor at various rates and parts markup for elevators located at the facility at 2006 Trap Springs Road, Grafton, West Virginia 26354. The solicitation includes line items for twelve monthly preventative maintenance visits, regular labor at 100 hours, overtime labor at 16 hours, holiday labor at 8 hours, and emergency labor at 8 hours. A mandatory pre-bid conference will be held on March 15, 2022 at 10:00 AM EST at the Pruntytown Correctional Center Administration Building #1. Vendors may submit technical questions until March 22, 2022 at 2:00 PM EST. The solicitation closes on March 29, 2022 at 4:00 PM EST.
The pricing structure requires vendors to submit unit prices for preventative maintenance per occasion, corrective maintenance hourly labor rates for regular, overtime, holiday, and emergency work, and a markup percentage for new equipment, devices, and parts. All bids should be submitted to the Division of Corrections at PO Box 159, Pruntytown Facility, 2006 Trap Springs Road, Grafton, West Virginia, with invoicing to the same address. The contact for buyer information is Thomas P Hymes at (304) 558-6000 or thomas.p.hymes@wv.gov. No incumbent contractor, set-asides, or specific funding amounts are mentioned in this document.
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Text version
Date Printed: Mar 2, 2022 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Proc Folder: 1010874 Reason for Modification:
Doc Description: Outside Elevator Maintenance & Repairs Contract Open-End PCC
Proc Type: Agency Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2022-03-02 2022-03-29 16:00 ARFQ 0608 DCR2200000118 1
BID RECEIVING LOCATION
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Thomas P Hymes
(304) 558-6000 thomas.p.hymes@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Mar 2, 2022 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
The West Virginia Division of Administrative Services (DAS) is soliciting bids on behalf of Division of Corrections and Rehabilitation (DCR), Pruntytown Correctional Center (PCC) to establish an open-end contract for Outside Elevator Maintenance & Repairs
Contract, corrective and preventative maintenance and parts, located in the facility.
Pruntytown Correctional Center located at:
2006 Trap Springs Road, Grafton, WV 26354.
A Mandatory pre-bid conference/meeting will be conducted at the Pruntytown Correctional Center facility - Administration Building #1, on March 15, 2022 at 10:00am EST
Vendors may submit questions to Agency via email before the Q&A Deadline of March 22, 2022 @ 2:00pm EST
INVOICE TO SHIP TO
PRUNTYTOWN
CORRECTIONAL CENTER
DIVISION OF CORRECTIONS
PO BOX 159 PRUNTYTOWN FACILITY
2006 TRAP SPRINGS RD 2006 TRAP SPRINGS RD
GRAFTON WV GRAFTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 4.1.1.12 - 4.1.1.13
Preventive Maintenance
12.00000 MO
Comm Code Manufacturer Specification Model # 72101506
Extended Description:
Please See Attched Exhibt-A Pricing Page
4.1.1.12 and 4.1.1.13 Preventive Maintenance: Price Per Each Occasion
Date Printed: Mar 2, 2022 Page:3 FORM ID: WV-PRC-ARFQ-002 2020/05
INVOICE TO SHIP TO
PRUNTYTOWN
CORRECTIONAL CENTER
DIVISION OF CORRECTIONS
PO BOX 159 PRUNTYTOWN FACILITY
2006 TRAP SPRINGS RD 2006 TRAP SPRINGS RD
GRAFTON WV GRAFTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 4.1.1.14 - Regular Labor Rate 100.00000 HOUR
Comm Code Manufacturer Specification Model # 72101506
Extended Description:
Please See Attched Exhibt-A Pricing Page 4.1.1.14 Corrective Maintenance Hourly Rates: Regular Labor
INVOICE TO SHIP TO
PRUNTYTOWN
CORRECTIONAL CENTER
DIVISION OF CORRECTIONS
PO BOX 159 PRUNTYTOWN FACILITY
2006 TRAP SPRINGS RD 2006 TRAP SPRINGS RD
GRAFTON WV GRAFTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 4.1.1.15 - Overtime Labor Rate 16.00000 HOUR
Comm Code Manufacturer Specification Model # 72101506
Extended Description:
Please See Attched Exhibt-A Pricing Page 4.1.1.15 Corrective Maintenance Hourly Rates: Overtime Labor Rate
Date Printed: Mar 2, 2022 Page:4 FORM ID: WV-PRC-ARFQ-002 2020/05
PRUNTYTOWN
CORRECTIONAL CENTER
DIVISION OF CORRECTIONS
PO BOX 159 PRUNTYTOWN FACILITY
2006 TRAP SPRINGS RD 2006 TRAP SPRINGS RD
GRAFTON WV GRAFTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 4.1.1.16 - Holiday Labor Rate 8.00000 HOUR
Comm Code Manufacturer Specification Model # 72101506
Extended Description:
Please See Attched Exhibt-A Pricing Page 4.1.1.16 Corrective Maintenance Hourly Rates: Holiday Labor Rate
INVOICE TO SHIP TO
PRUNTYTOWN
CORRECTIONAL CENTER
DIVISION OF CORRECTIONS
PO BOX 159 PRUNTYTOWN FACILITY
2006 TRAP SPRINGS RD 2006 TRAP SPRINGS RD
GRAFTON WV GRAFTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 5 4.1.1.17 - Emergency Labor Rate 8.00000 HOUR
Comm Code Manufacturer Specification Model # 72101506
Extended Description:
Please See Attched Exhibt-A Pricing Page 4.1.1.17 Corrective Maintenance Hourly Rates: Emergency Labor Rate
Date Printed: Mar 2, 2022 Page:5 FORM ID: WV-PRC-ARFQ-002 2020/05
PRUNTYTOWN
CORRECTIONAL CENTER
DIVISION OF CORRECTIONS
PO BOX 159 PRUNTYTOWN FACILITY
2006 TRAP SPRINGS RD 2006 TRAP SPRINGS RD
GRAFTON WV GRAFTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 6 4.1.4.3 - New Equipment Parts Markup
Percentage
1.00000 LS
Comm Code Manufacturer Specification Model # 72101506
Extended Description:
Please See Attched Exhibt-A Pricing Page 4.1.4.3 Estimated New Equipment, Devices, and Parts Markup Percentage Cost
SCHEDULE OF EVENTS
Line Event Event Date 1 MANDATORY PRE-BID MEETING 10:00am EST 2022-03-15
2 TECHNICAL QUESTION DEADLINE 2:00pm EST 2022-03-22
Document Phase Document Description Page
DCR2200000118 Final Outside Elevator Maintenance & Repairs Contract Open-End PCC
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