2026-Scope of Work - Quanity Request Detail - Specification Sheet .pdf
PDF 163 KB Posted
- Attached to
- OSS Conservation World- Providing and setting up 20 tents in Springfield and Du Quoin State Fairs
- Solicitation number
- 27-422DNR-STRAT-B-51965
- Issued by
- St. Clair County, Illinois
About this file
This Scope of Work document outlines tent rental services for the Illinois Department of Natural Resources at two state fair events in 2026. The project requires the provision and setup of 20 tents across two locations: the Conservation World Tent Rental in Springfield and the Du Quoin Tent Rental. For the Springfield event, 17 tents ranging in size from 15x15 to 40x50 feet must be erected beginning July 1st with completion by July 28th, remaining in use through August 24th. Named facilities include the Info Tent, Kids Fish, Education, Candy Man, Archery, OLE, Rustic Toys & Treasures, Wildlife, Raptor Show, Forestry, ORC, OMM, OWR, Fisheries, OLM, NRA, and Fly Fishing tents. For the Du Quoin event, three 40x50 and 20x20 tents designated as Conservation Corner facilities must be erected beginning August 17th and remain in use through September 8th. All tents must include side panel walls and the vendor must provide setup, installation, maintenance, and 24/7 on-site emergency repair and replacement services, with direct on-site support personnel present from August 13-23 in Springfield and August 28-September 7 in Du Quoin.
The vendor must submit final invoices itemized by tent size and name with labor, travel, and additional costs listed separately as lump sum items. A minimum of 51 percent of work must be completed by the prime contractor, with subcontracting permitted for the remaining portion. The vendor is responsible for all equipment, materials, and supplies, including compliance with current trade practices and applicable state, city, and county codes including NEPA, NFPA, and OSHA standards. The vendor must coordinate access, parking, staging operations, and material storage with the Department Representative and maintain clear driveways during work hours. The vendor shall be responsible for all applicable contractor and trades person licensing and certifications, and must implement appropriate safety precautions to protect the public from work-site hazards.
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Text version
2026 Conservation World Tent Rental – Scope of Work First tent erected 7/1*, finish all tents by 7/28.
Tents will be in use through 8/24.
# Item Notes 01 15x15 Name: Info Tent 02 30x30 Name: Kids Fish
03 40x50x10 Name: Education 10’ Walls
04 20x30 Name: Candy Man
05 30x45 Name: Archery Mesh Double Walls
06 30x60x10 Name: OLE
07 20x20 Rustic Toys & Treasures 08 30x30 Name: Wildlife 09 15x15 Name: Raptor Show 10 30x60 Name: Forestry 11 30x60 Name: ORC
12 30x60x10 Name: OMM
13 40x50 Name: OWR
14* 30x60x10 Name: Fisheries
FIRST TO ERECT JULY 1ST.
15 40x50 Name: OLM 16 20x20 Name: NRA 17 20x20 Name: Fly Fishing
2026 Du Quoin Tent Rental
Begin erecting tents 8/17.
Tents will be in use through 9/8.
# Item Notes
(BidBuy Item #18) 40x50 Name: Du Quoin Conservation Corner 1
(BidBuy Item #19) 40x50 Name: Du Quoin Conservation Corner 2
(BidBuy Item #20) 20x20 Name: Du Quoin Conservation Corner 3
Notes:
• ALL Tents will have side panel walls.
• Bid must include setup, installation, maintenance, and 24/7 on site emergency repair or replacement services. In the event of a storm or other event that causes a tent to need repair or replacement, vendor will provide that service on an emergency basis.
• Direct on-site support for the duration of the fair;
o 8/13 – 8/23 = Springfield o 8/28 – 9/7 = Du Quoin
• See attached maps (PDF) for tent locations and additional details.
• Final invoice will need to be ‘per tent’ to reflect the tents on this spec sheet at a minimum. Please invoice the tents by size and the ‘name’ of the tent.
Additional costs such as labor, travel, etc. can be added as a lump/net item.
o i.e.;
15x15 Info Tent = $X.00 30X30 Kids Fish = $X.00 Etc.
• Sub-contracting: A minimum of fifty-one percent (51%) of the work shall be completed by the Prime Contractor on this project. Pursuant to (30 ILCS 500/1-15.17) the Contractor is the person having a contract with the Illinois Department of Natural Resources.
• The Vendor shall provide the specified tents and/or services and adhere to all stated performance requirements and schedules. Failure by the Vendor to comply may result in cancellation of the Contract. It is the intent of these specifications to establish and define those general and immediate services which are to be performed and determine the capability and experience of contractors desiring to provide such services.
Vendor ensure work performed is in accordance with current trade practices and in compliance with applicable state, city, and county codes; including but not limited to, NEPA, NFPA, and OHSA.
The vendor shall supply all items needed for each job and shall not use any State property such as tools, equipment, ladders, extension cords, etc. All equipment, materials and supplies shall be stored and handled in a manner approved by the Department, meeting appropriate fire and safety precautions.
The Vendor shall take necessary precautions to protect the public from potential hazards associated with activities at the work site. Precautions may include, but not be limited to, placing appropriate warnings such as signs, cones or barricades.
The Vendor shall coordinate access and parking at the work location with the Department Representative. The Vendor shall coordinate with the Department an area for staging operations and storage of materials, if needed. Driveways must be kept open and clear during work hours, unless otherwise approved by the Department.
Vendor shall be responsible for compliance with all applicable city, county and state contractor and trades person licensing and certifications. See attached maps (PDF) for tent locations and additional details.
| 2026 Conservation World Tent Rental – Scope of Work |
| 2026 Du Quoin Tent Rental |
| Notes: |
File details come from the government source that posted it. Updated .