OSR Z&F Development Co. System Upgrade-S-21-84

The West Virginia Department of Environmental Protection, Office of Special Reclamation, is soliciting sealed bids through an Agency Request for Quote (ARFQ DEP26-32) for the OSR Z&F Development Co. System Upgrade project (Permit #S-21-84) located in Monongalia County, West Virginia. This construction and site reclamation project encompasses comprehensive upgrades to an acid mine drainage treatment facility, including sludge cell rehabilitation with geosynthetic clay liner installation (5,500 square feet), treatment pond cleaning and earthen berm construction, treatment building roof replacement with corrugated metal roofing, installation of two caustic tanks, construction of water bypass systems, electrical infrastructure installation including a new power pole and underground conduit (175 linear feet), ditch construction and maintenance (360 linear feet total), farm fencing installation (1,200 linear feet), sludge forcemain construction (150 linear feet of 6-inch HDPE), baffle curtain installation (220 linear feet), revegetation of disturbed areas (5 acres), road construction base and final layers (175 linear feet each), silt fence installation (600 linear feet), and site preparation and quality control measures. Contractors must possess a valid West Virginia contractor's license and have a licensed master electrician with minimum five years' experience in water treatment facility installations supervise all electrical work. The contractor is responsible for sludge hauling to specified locations, lime silo disposal, temporary road construction, water treatment bypass system construction, force main drain system installation, and treatment pond cleanup, while the Department will provide power to the new transformer pole and handle water treatment operations. A mandatory pre-bid meeting was held on October 14, 2025, at 10:00 a.m. on site at the facility (accessible from I-79 Goshen Road Exit 139), with attendance sheets required for bid qualification; the technical question deadline was October 21, 2025, at 4:00 p.m.; and sealed bids must be submitted electronically through wvOASIS Vendor Self Service by October 28, 2025, at 10:30 a.m. The Engineer's Estimate for the project is $498,668, with pricing to be submitted on a line-item basis including lump sum amounts for mobilization and demobilization, construction layout, quality control, site preparation, road maintenance, electrical work, building upgrade, sludge cell cleaning and expansion, spillway upgrade, and treatment pond earthen berm, along with unit pricing for materials and services measured by linear feet, acres, tons, or each.

All bidders must submit a 5% bid bond, a 100% performance bond, and a 100% labor/material payment bond with their bids and must maintain commercial general liability and automobile liability insurance with minimum limits of $2,000,000 per occurrence for bodily injury and property damage (or $1,000,000 for contracts valued at $25,000 or less). Bidders must comply with drug-free workplace requirements, including submission of a drug-free workplace affidavit and maintenance of a written drug-free workplace policy in accordance with West Virginia Code 21-1D-4, with annual certification required for contracts exceeding $25,000. The solicitation does not designate specific set-asides for disadvantaged enterprises; however, projects exceeding $500,000 are subject to local labor market hiring requirements and Davis-Bacon wage rates if federally funded, and apparent low bidders must submit subcontractor lists within one business day of bid opening for contracts exceeding $250,000. Foreign steel products are prohibited unless authorized by the Purchasing Division Director, and all contractors must accept payment by electronic funds transfer and P-Card. The contract is structured as a term contract with an initial one-year period, renewable upon mutual written consent with Attorney General approval for up to three successive one-year renewal periods, and is contingent upon legislative appropriation of funds. No incumbent vendors or specific technology integration requirements are identified in the solicitation documents; the contract period is 365 calendar days commencing from the Notice to Proceed.