OSR Tree Removal & Disposal for Greendale Coals S-75-83

The West Virginia Department of Environmental Protection (WVDEP), Office of Special Reclamation, is soliciting bids through an Agency Request for Quotation (ARFQ DEP26-44) for tree removal and disposal services at the Greendale Coals S-75-83 site located in Clay County near Lizemores, West Virginia. This is a construction-type procurement requiring the removal of approximately 47 trees and management of resulting debris from a contaminated site. The scope of work includes tree felling, chipping or grinding of woody debris, removal of stumps where feasible, and proper disposal of all materials in accordance with environmental regulations and the site's remedial action plan. Contractors must employ a licensed arborist on staff who must provide certification before work begins, though daily on-site presence is not required; the arborist requirement is mandated due to specialized expertise necessary for removing danger trees and trees located near power lines. Key work procedures include chipping tree limbs at lift stations, removing logs (except locust logs in designated areas), managing debris disposal in designated locations, and prohibiting power line disconnection. A mandatory pre-bid meeting was held on November 20, 2025, at 10:30 AM on-site at Greendale Coals, with the technical question deadline having been December 1, 2025, at 4:00 PM. The revised bid closing date is December 15, 2025, at 10:30 AM, with bids to be submitted electronically through the wvOASIS Vendor Self Service portal. The contract is structured as a fixed-period contract with a 90-day completion timeline from receipt of the notice to proceed, and all bids and resulting contracts are public documents subject to West Virginia competitive bidding laws and the Freedom of Information Act.

Bidders must meet specific bonding, insurance, and licensing requirements, including a 5% bid bond, 100% performance bond, and 100% labor/material payment bond prior to contract award; commercial general liability and automobile liability insurance with limits of $2,000,000 per occurrence (or $1,000,000 for contracts valued at $25,000 or less); proof of workers' compensation insurance; and a valid West Virginia contractor's license. The solicitation mandates compliance with Davis-Bacon wage rate provisions, local labor market hiring requirements (75% of workforce from local labor market), and drug-free workplace requirements, with mandatory drug and alcohol screening of workers upon departmental request. All bids are subject to immediate disqualification for failure to attend the mandatory pre-bid meeting, failure to provide a valid bid bond, federal or state debarment status, outstanding environmental enforcement actions, or unresolved vendor complaints with DEP. While the procurement documents indicate potential preference for Delaware-certified minority and women-owned business enterprises (MWBEs) in accordance with state contracting guidelines, this preference language appears inconsistent with the West Virginia jurisdiction and requires clarification from the contracting officer. The solicitation documents do not provide specific budget ranges or award values; pricing shall be submitted on a lump-sum basis for the complete scope of work as specified in the project specifications. No incumbent contractor or existing infrastructure integration requirements are identified in the available solicitation materials.